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HomeMy WebLinkAbout01-25-2012 CDBG MinutesCDBG Minutes January 25, 2012 Page 1 of 2 CITY OF ORANGE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COMMITTEE MINUTES WEDNESDAY, JANUARY 25, 2012 6:30 P.M. Economic Development Conference Room MEMBERS PRESENT Mary Ellen Manning Eva Perez Gina Scott Robert Tunstall Alternate Darren Smith MEMBERS ABSENT Fernando Rico STAFF PRESENT Mary Ellen Laster Aaron Schulze I.CALL TO ORDER The meeting was called to order at 6:34 P.M. II.ELECTION OF CHAIRPERSON Committee Member Manning nominated Eva Perez to serve as the Community Development Block Grant Program Committee Chairperson.Committee Member Scott seconded the motion. Without objection,Eva Perez was elected as the Community Development Block Grant Program Committee Chairperson. Motion carried,4-0. III.APPROVAL OF MINUTES –June 13, 2011 Committee Member Scott moved, seconded by Committee Member Tunstall, to approve the June 13, 2011 Minutes as presented.Committee Member Manning Alternate Member Smith abstained as they were not present at the June 13, 2011 meeting. Motion carried,3-0. IV.REVIEW OF FY 2011-2012 CDBG ACTIVITIES Ms. Laster reviewed the FY 2011-12 allocation of CDBG funds with the Committee and explained that $135,235 of unexpended funds from prior years was rebudgeted to the Public Facilities projects category.Mr. Schulze reviewed the Subrecipient Status Report for FY 2011-12 noting that all the Subrecipients have submitted their quarterly reports and appear to be performing well. In response to a question from Member Scott, Mr. Schulze explained that he is working with Orange Elderly Services to ensure that their project is completed following all CDBG requirements, including obtaining the proper City permits and paying Davis-Bacon wages to the workers that install the kitchen equipment. CDBG Minutes January 25, 2012 Page 2 of 2 V.REVIEW OF FY 2012-13 CDBG FUNDING REQUESTS Ms. Laster explained that the City held technical assistance meetings with both City Departments and nonprofit agencies interested in applying for CDBG funds. Ms. Laster noted that nonprofit agencies were encouraged to apply for funds under the Public Facilities category if possible due to the limited funds for Public Services. Ms. Laster reviewed the list of funding requests for FY 2012-13.She noted that the estimated budget is $1,288,933, which includes the estimated FY 2012-13 CDBG allocation of $1,138,933 and $150,000 of funds from prior years that will be rebudgeted for FY 2012-13. She added that HUD notified CDBG Grantees of the FY 2012-13 allocation estimates,and she hopes that the amount will not be reduced. In response to a question from Alternate Member Smith,Ms. Laster explained that funds available in the Public Facilities category exceed the amount requested in this category by $127. However,the Committee may choose not to fund one or more nonprofit agencies in this category and instead allocate more funds to construct additional ADA access ramps. Ms. Laster noted that the YWCA’s proposed project will involve the replacement of windows in a property located in the Old Towne Historic District, which is subject to a separate City approval process that includes approval by the Design Review Committee. She added that the estimated cost does not appear to reflect the actual cost of replacement windows and additional costs associated with the approval process. She noted that Mr.Schulze left a voicemail with the agency to offer additional guidance. Ms. Laster advised the Committee that during the budget process last year the City Council directed the City’s Community Services Department to contract out the After-School Community Programs rather than have City staff administer the Programs. She noted that the City contracted with Friendly Center, Inc.to operate the After-School Community Programs for FY 2011-12. Ms. Laster noted that based on current projections there will only be $7,670 available to fund nonprofit agencies in the Public Services category for FY 2012- 13.In response to a question from Alternate Member Smith, Ms. Laster explained that the final allocation could be less. In response to a question from Alternate Member Smith, Ms. Laster reviewed the meeting schedule for the Committee. VI.PUBLIC COMMENT None. VII.ADJOURNMENT At 7:07 P.M. the meeting was formally adjourned.