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Home My WebLink About02.27.1989 LBOT MINUTES ��QZ7BLIC j f� .............. � '�� :. Cp0.P0@qI`. � \N � Fa � CITY OF ORANGE �� o � � � Oes7'. 1II85 � �,�y' ��`'�.��:r: � �� ..,•qPBIL 6.18��:::. ��GE.CA�-14� .........._. ORANGE PUBLIC LIBRARY • 101 NORTH CENTEFi STREET • ORANGE,CALIFORNIA92666 KAREN A. LEO • LIBRARY DIRECTOR (714)532-0355 ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES February 27, 1989 I . The regular meeting of the Orange Public Library Board of Trustees was called to order at 4:30 p.m. by Chairman George Gorham at the Taft Branch Library. Present: Trustees Courtney, Gorham, McEwan, Saenz and Way. Also present, Karen A. Leo, Library Director , and Sheila Gannon, Administrative Secretary. II . Trustee McEwan moved that the minutes of the January 16 meeting be approved as presented. Seconded by Trustee Way. Motion carried. III . Financial Report: Director Leo reported that the Library is doing very well on expenditures ta date. As of January 31 , 19$9, the expenditures for the five divisions are as follows: Administration - 50.3% Main Library - 59.6% Cable - 55.4% Taft Branch - 56.5% EI Modena - 57.5% IV. Legislative Update: In response to a corrmunication from Mike Dillon, California State Library Lobbyist, regarding the necessity to inform the legislature about the ongoing need for Public Library Funds each year , Director Leo asked the Trustees to write to members of the Senate Budget and Fiscai Review Subcommittee on Education. V. Library Director 's Report: The Library Director 's Report was discussed. Director Leo said the Senior Library Manager position probably will not be filled until mid-April and it is anticipated that the 5enior Finance Clerk �R�N�� P�J�LI� LI�R�RY ��RD �INUTE� February 27r 1989 Page two p�sition wi91 no� be fil �ed until . the snd vf March, �irectv� Leo stated th�t �ir�ulativn seems to be gaining at the Main Libr�ry in spite of the �losure far renovation la�t summer . VI . Old Busi�e�s� �. Library Automati�n Prnject Report: Director Leo said some real probl�ms have been encounter�d in having th� dat�base tapes created. She explained that it was necessary to �ontract wit� a�other ve�dor �o hav� th� tapes ��ated and fihey haue not had exp�rien�e in wvrking with pub� ic librarie�, but have warked prim�rily �ith academic { ib�arie�. Th�y have �o reprogram a lot of thing� ta meet aur needs. Thus, it has been di �ficult making final contract arr�ngements. We expect tv go up with the circ�latian �ystem in �ugust at Taft Branch Libraryr th�n two weeks I�ter at EI Modena B�anah , Library. Main will probabiy go up after Labor Day We expect to r�r�gister patrons in May, Jun�, and July. Dir��tvr Leo said one library might be ciQsed to do b�rcoding while the other t�o libr�ries remain op�n ta serve the public. She said the �ardware is �xpect�d to be delivered next wee�. B. Library Facilities Need� As�essment Rep�rt� Director Lpo stated th�t not much can be done in regard ta the East �hapman and Yvrba site recor�n�nded in ��e Library Faci � iti�s �eeds Assessment until Watkins �o�nercial Properti�s cvme bacl� with their amended pra��sal . C. Con�nit�e� on Library Public Relations Pra�ram: Tru�tee Courtney who i� Chairman of the Cor�mitt�� vn Librar� Public Refa�ia�� r�port�d that th� �on�nittee had it� third rneeting on February 14. He stated that the Friend� have no� be�n �ucce��fui in rep9acin� �or�nitfe� member Mary Msyer, �o that position is still open. He said the Friends have approved an appropriation of �1�0 fior use by the cvrr�nit�ee �o take Council memb�rs for caffee, breakfast or lunch. The rest ofi the meetin� wa� spent discus�ing the proposai by Watkins Comm�rcial Prop�rties. �he next m�eting af the committee �iil b� in Ap� i1 . D. Mid-Y�� Budget Review. _ Directar LeQ said City dep�rtrnen�� are asked to explain any lar�e �ver- �r un�er- expenditures at mid-year. We have been �iven authorization �o use ma�ies for Main LibrarylEdwar�s a�ANGE PUBLiC LIBRARY ��ARD MINUTES February �7; 1989 Page three Hvuse ren�vati�n! to G�rr�ct the fiooding prvbfem in the pianters at the Main Libr�ry and to vbtain a new �ign i�entifyi�g �he Library, Tru�t�� C��r�ney moved that �he mid-year bud�et item� be approved. �econded by Trustee Way. MQti�n carried. E. FY 89/90 Budget - �1P ai�e�t�r Leo �ai� w� hav� asked fi�r severa� CIP items this year : 1 . � new Main Library; 2. a st��efront branch library in the Irvin� Ranch Mar��t Ce��; 3. Main Libr�ry r�lands�aping and cvntinued renovativn; 4. purchase of fand f�r a 15,aao square f�ot Lom�-Santia�o bran�h 6ibrary near th� ��rner Qf thase roa�s; �. ca�peting of E1 Modena Branch Library in 999�/91 ; �. a 7,5Q0 �q�are foot addition to the Tafit Br�nch Libr�ry in 1990/9l ; 7. a downtown neighborhoad branch library in 1993t94, if the Main Library mav�s east. The �IP Study Se�sion wiii take place on March 2? or 2�. Action by the Board �n the FY 89/90 CIP �udget wili be delayed unti ! next meeting. �. Local Histary A�cess Gra�t ��arterly Report: �i�ec�or Leo stated that the Library is extremeiy pl��sed with Dan Lewi�, the Local Mistory Pr�ject Manager. Sh� sai� �verything is �oing v�ry well , as �videnc�d by the first quarterly r�part. G. CA�TA� Workshop, "Trustee Evaluation �f Library Services: " Trust�e� �orham and Courtney �nd Director Leo r�ported �n the �ALTAC Workshop, "Trustee Eva6ua� ion ofi Library Services, " which they aft�nded. Truste� Gorham noted th�t one of the �RAN�E PU�LIC LI�RARY �QARD MINUTES February 27, 1989 Page four topics was on buildi�g a new library. Tru�tee Courtney sta�ed tha� �tate Librarian, G�ry Strong, i� a fin� speaker . Dir�ctor Le� #elt t�at it was an extremely warthwhile semina� and �uggested thafi the Library �hvuld buy the tape �f th� seminar. VII . New �usines� A. P�licy for Childr�n Left at Library After Closing Discussion too� place regardi�g a policy for �hiidren left at t�e library after clasing and s�veral questivn5 were a��ed: how �ften does i� happ�n? ; do�s it occur in certain are�s7; wh�t ar� the policies �f o�h�r �range County li�raries? Dir�ctQr Leo q�estioned how long staff shouid have to �emain after c4o�ing when c�ildr�n are left unatt�nde�. I� wa� sug�ested that a police cadet �tay with the child a� the iibrary until th� parents arri��. lt wa� al�� suggested th�t ifi a policy were impiemented, publicity sho�ld prec�de the implementati�n, Di��ctor Leo was asked to acquir� more informati�n which can b� brought t� �he n�xt meeti�g. Activn on a policy was deiayed until the next meetin�. �. Legisl�teve day Attendance by Trustees: Action on Legi�iative Day atfiendance, May 10, 1989, by Trust�es was delay�d untii t�e nex� m�eting. C. Truste� Tvol Kit for Library Lead�rship - Chapter 1Q. Discuss�on af Chapter 10 of the Trustee Tvoi Kit for �ibrary Leadership w�s pos�pone� until next month. VIl . Public Pr��entations: There w�re no public p�ese�tati�ns. Viil . Announc�ments: A. Friends Activitie�: Qirec��r Leo repo�ted that the Friends will haVe book�ales o� March 1 � , �3 and 18. She also noted that there will b� a prvgram, "D�corating with HousepEants" on March 1� featuring ORANGE PUBLIC LIBRARY BOARD MINUTES February 27, 1989 Jim Cote, former landscape designer and consultant at Roger 's Gardens Nursery before his recent retirement. B. There were no other announcements. it was moved by Trustee Saenz that the meeting ad�ourn. Seconded by Trustee Way. Motion carried. The meeting adjourned at 6:30 p.m. � ��..�.�._�_ �` �� ,- � . �.,. •1 Karen A. Leo, Secretary Attes�.ed March 20, 1989 to the Library Board /SG � ? I