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ORANGE PUBLIC LIBRARY • 101 NORTH CENTER STREET • ORANGE,CALIFORNIA92666
KAREN A. LEO • LIBRARY DIRECTOR (714)532-0355
t�RANGE PUBLtC LIBRARY
BOARD OF TRUSTEES
MINUTES
February 22, 1988
I . The regular meeting of the Orange Public Library Board of Trustees
was called to order at 4:35 p.m. by Vice Chairman Gorham in the
Community Room of EI Modena Branch Library.
Present: Trustees Courtney, Gorham and Saenz. Aiso present,
Karen A. Leo, Library Director, and Sheila Gannon, Administrative
Secretary.
Absent: Trustees McEwan and Way
ii . Trustee Courtney made a correction to the minutes of January 25 as
follows: Item IV. B. should have read, "Trustee Courtney said
St. Joseph Hospital has several retired nuns, of whom one may
qualify for the position of archivist. " Trustee Gorham moved that
the minutes be approved as corrected. Seconded by Trustee Saenz.
Motion carried.
III . The Library Director 's monthly report was reviewed and discussed.
Director Leo noted that both circulation and reference question
figures at all three libraries were down from last year 's figures of
the same period. She said there is no discernible reason for this.
Also, an error was noted in the statistics. The headings should have
read, "January 1988 and January 1987. "
IV. Old Business:
A. Director Leo reported that another consultant, RMG Consultants,
Inc. , has been chosen to work with Phase Two and Phase Three of
the Library Automation Pro�ect replacing Peat, Marwick, Main &
Company. Two consulting firms were considered and RMG was
chosen because of their detailed plan of operation. The request
to hire RMG Consultants, Inc. for Phase Two was passed by the
City Council at their February 16 meeting. Director Leo asked
any member of the Board who is interested in serving on an
automation committee to contact her . She said the first step
would be to detemine what features the Library wants in an
automated system. She explained what subsystems are expected
to be included in the automation system.
4RANGE PUBLIC LlBRAR� BOARD MiNUTES
�ebruary 22, 1988
Page twv
B. Director Leo stat�d th�t a prelimin�ry proposal h�s been made
for a �ra�t ta mak� the loca! history c�ilection mare accessible
f�r public use� �ssuming that the Qrange Corr�nunity Historical
Society archives wii ! be m�'sntained by the Library. The grant
is to hire temp�rary staf� to cataio�, provide subj�ct heading�
and ��nerafly arrange th� archiv�s and the Library's
coll�ctian. City Attorney, Furman �oberts, is drawing up a
draft contract bet�een the Gi �y and the Histori�al Society. If
the Hi�torical 5ociety approves it, it will then go ta the City
Co�ncil fvr their app�aval . Trustee Gorham voiced c�nc�r.n in
regard to security of the ar�hive� which would be stvred in the
basement. Trustee Courtn�y �ug�ested a caged and locked ar�a.
Anather �ugge�� ion w�5 tha� a log be kept which any persan using
the codtec�ian would sign indscating the time in and time �ut.
Co Chap��r 3 of the Trustee Tool �it far Library Leadership was
discussed. Director L�o said the most importanfi thing for this
�o�r� tn be conc�rn�d with in re�ard tv IegaC duti�s is t�e Brvw�
Act.
D. D'srector Le� stated that a �tud� s�s�ion with th� Ci�y Coun�il f�r
the 5-year C�pitaf Impravement Plan wi { ! tak� plac� at 9:30 a.m.
tomorrow, In the preliminary review with the City Mana�er , the
amaunt �or land purch�se wa� reduced and the date for pur�hase wa�
delayed f�om FY 88189 to FY 89/90. The City Council is �aiting
for the N�eds qs��ssment 5tudy to determine �ppropriations far
land purchase �nd c�nstructi�n. The N�eds Assessment r�port is
due June 3�. Director Leo �aid that a request fior landscaping and
painting the inside �nd outside of the Mai� Li��ary in FY 89/90
was p�rtialiy approved; �h� p�inting was retained, bu� nat th�
landscaping.
E. birec�or Leo repor�ed that the �Y �8/�9 �udget i� du� on March 1�.
F. The Library Director repvrted th�� Nara Jacob pr�sente� her id�a
f�r a cor�nunity-wide petition for a new Main Library to the �ayor
and City Manager and they suggested that i� sh�uld not be dvne at
thi� time.
G. Director Le� encouraged the Board member� to attend the CALT�C
workshap �n Trus�ees and the Planning Process at Fullerta� Pubiic
Libr�ry an Saturday, March 5. The Library will pay the
re� i�tration fe� for �ny interest�d Trustee. Contact ��eila i #
yvu want t� att�nd.
QRANGE PUBLIC LIBRARY BOARD MINUTES
February 22, 1988
Page three
V. New Business:
A. Director Leo reported that a Bidder 's Conference will take place
on Friday, February 26, for the Main Library Needs Assessment
RFP. RFPs have been sent to about 20 different consultants.
B. Director Leo stated that mid-year budget requests have been made
to repave the parking lot at Main Library because it is unsafe and
the roof at Ef Modena Branch needs to be repaired because of
continued leakage.
C. Director Leo said the FY 87/88 Budget Objectives are mostly all on
target.
D. The Library has obtained contractual agreements with the
substitute librarians so that they can be hired on an independent
contractor basis rather than through an unfilled temporary
librarian position. This change is due to the City instituting an
automated position control system.
E. Director Leo reported that the Library will receiv a MURL
(Metropolitan Urban Resource Library) Grant from LSCA (Library
Services and Construction Act) , because the population of Orange
is over 100,000. This grant will give the Library an additional
�6,Op0 to use for purchasing library materials on a specified
sub�ect, which will be determined in cooperation with SLS
(Santiago Library System) .
F. CALTAC membership renewals will be obtained for the Trustees.
VI . Announcements:
A. Director Leo said she and Nora Jacob have been invited by the
Mayor to appear on the "Orange Today" show.
B. Director Leo announced that the Library staff orientation video,
"Clue, " was in last fiscal year 's budget objectives. Those
present viewed the video tape and all agreed that it was a very
informative and well-done production.
The meeting adjourned at 6:05 p.m.
� � , � ' (�
i, �
Karen A. Leo, Secretary Attested arch 2 1988
to the Library Board
/SG