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ORANGE PUBLIC LIBRARY • 101 NORTH CENTER STREET • ORANGE,CALIFORNIA92666
KAREN A. LEO • LIBRARY DIRECTOR (714)532-0355
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
June 20, 1988
I . The regular meeting of the Orange Public Library Board of Trustees
was called to order at 4:35 p.m. by Chairwoman Way at the EI Modena
Branch Library.
Present: Trustees Courtney, Gorham, McEwan, Saenz and Way. Also
present, Karen A. Leo, Library Director, and Sheila Gannon,
Administrative Secretary.
II . Trustee Gorham moved that the minutes of the May 16 meeting be
approved as presented. Seconded by Trustee Courtney. Motion
carried.
III . The Library Director's monthiy report was reviewed and discussed.
IV. Old Business:
A. Library Automation Project Progress Report
t . Director Leo stated that the RFP document was mailed to 16
vendors, but responses were received from only five: DRA,
Dynix, Inlex, CLSI and Ulisys. OCLC and SOBECO of Canada
declined to bid.
2. It was decided that all Library Managers should be on the
evaluation team, in addition to Teri Cable and an
invluential community leader . Martha McEwan was
recommended for this position, and she has said she is
willing to serve. Buddy Beall from CMSI will be the
technical consultant. Proposals from the five vendors are
due on July 6 and by September , it is hoped that the field
will be narrowed to two. Task Force committees will
analyze the parts of the proposals which are pertinent to
them. Demonstration of the favored vendors will be given
at a later date and the Trustees will be invited at that
time.
� QRANGE PUBLIC LfBRARY BOARD MINUTES
June 20, 19�8
Fage twv
B. Direct�r Leo �aid the Library's FY 88l89 budget wiii be on the
CounciP agenda tomorrow night, June 21 . The m�eting will b�
h�id at Yorba Juni�r High �chooB due to an expect�d heavy
attendanc� �egar�ing another agenda itsm.
C. Director Leo reported that the Library reque�ted that all bids
for the Main Library Facolity Ne�dS A��e�sment Project be
re�e�ted due to a poor re�pon�e. She said a new RFP wili
pr�bably be rei�sued after the first of July.
�. D�r�ctor Leo di�cussed with the Board �h� materiai� and other
publicity which will `go out to the public regarding th� ciosure
of the M�in Library in August.
�. Director Leo reque�ted the �oard to suppart AB 3�99� Public
Library Relief Act of 1988, which would lend as5istance t�
libra� i�s unable to meet f�nding requirem�nt� for the Publi�
Lib�ary fund Program. Tru��ee McEwan asked for a copy �f the
bill so fihat the ���rd couid determine what i� in the bill .
Director Leo said she will research the bi ( I and also find out
when it wili com� up in the Legisl�ture.
F. Tru�tee McEw�n moved that �h� di�cussivn of Chapter 5 of the
Trust�e Tool Kit for Library Leadershi� be postponed to the end
of the meeting. Se�onded by Trustee Gorham. Mvtion carried.
Ve New BusEne�s
A. Tru�t�e Cvurtney nominated Trustee Gorham to be the new
Chairman of the Orange Public Library Board af Trustees and
Tru��ee Sa�nz tv be the Vic�-�hairman. The nvmination wa�
sec�nded by Tr�ste� McEwan. A unanimous bail�t was ca�t.
B. Director Le� recvrnmended that the Board establish a �elling
- p�li�y �n Library prop�rty for profit-making organizations
- which would require Library Board approval . Tr�stee Courtney
mvved that the �oard adopt a poiicy �tating that any
� - pr�fit-making group must gain th� approval of the Board befvre
�elling any items or material on Libr�ry prvper�y. �econded by
Trust.ee Saenz. Tru�tee Gorham amended the motion to state
� "excepfi for Library-�ponsored programs. '° Seconded by Tru�tee
Saenz. Mofiivn carrisd.
�RA�GE PUBLI� LI�RARY B�ARD �I�UTES
� June �4, 1988
Page three
C. Directvr Leo report�d that the 5ummer R�ading Program starts
today and ends an July 28. She said the Friends of the Library
help aonsiderably by giving money to each of �he librari�s fvr
pro��ams, incentive awards, pap�rba�k bvoks �iven t4 the
reader�, and by volunteering to help with varivus program�,
et�.
VI . Announceme�ts
A. D'erector Leo announced that Margaret Donnellan and Joan
�lumenstein will attend the ALA Conferen�e in New arleans from
July 9 to 12. Margaret is going primarily to r�ceive the John
Cotton Dana Award. Joan is very invoived in th� CMildren's
Pr�gram in ALA.
B. Dir�c�or Leo stated fihat the Friends Bvard wiil not be meeting
in July. She �aid the Friends ar� considering becami�g
involved in the Lit�racy Prvgram, which has declined in recenfi
months due to a �Martage vf volunte�rs. She 5�id the Fri�nds
membership continu�� to increas�. Their a�nual luncheon
meeting �ill be h�id at Mercury Savings & Loan on �ept�mber 21 .
This wifl be the la�t luncheon to be held �here as ��rc�ry
� S�vings � Loan is discontinuing their luncheon program.
C. Dir�ctor Leo reported on the Cifiy Team �uilding Workshop whi�h
was held at Lake Arrowh�a� on June 1Z and 93. 5he said a
reorganization of the City Manager°s office i� anticipated with
a positio� �f Deputy City �anager b�ing added. Ail dep�rtment
heads w�uld fihen report to the Deputy City Manager, with the
exceptivn of City Attorney, Gity Cler� and City Treasurer, who
will report dir�ctly to the City M�nager. A Public
Information/Coun�il Servic�s Manager wvuld b� �ppointed to
coordinate public relation� for the city and Coun�il .
D. Direc�or Leo announced tha� she wiil b� vacativning a� �iacier
National Par� July 5 fihrough 8.
E. Th� Board decided to have a picni� at Ei�enhower Park for the
n�xt meeting, Juiy t�. There will be no meeting in Au�ust.
ORANGE PUBLIC LIBRARY BOARD MINUTES
June 20, 1988
Page four
IV. F. A discussion took piace on the Trustee Tool Kit for Library
Leadership - Chapter 5.
It was moved by Trustee Courtney that the meeting adjourn. Seconded by
Trustee McEwan. Motion carried. The meeting adjourned at 6:05 p.m.
i�� C,� � ���,.�G�� ������
Karen A. Leo, Secretary Attested July 8, 1988
to the Library Boa�d
/SG