HomeMy WebLinkAbout04.18.1988 LBOT MINUTES ��4usiic lr� .............. —
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ORANGE PUBLIC LIBRARY • 101 NORTH CENTER STREET • ORANGE,CALIFORNIA 92666
KAREN A. LEO • LIBRARYDIRECTOR (714)532-0355
ORANGE PUB�IC LIBRARY
BOARD OF TRUSTEES
MINUTES
April 18, 1988 .
I . The regular meeting of the Orange Public Library Board of Trustees
was called to order at 5: 10 p.m. by Vice Chairman Gorham in the
Community Room of the EI Modena Branch Library.
Present: Trustees Courtney, Gorham, McEwan, Saenz and Way. Also
present, Kar.en A. Leo, Library Director , Joan Campbell , Library
Manager , and Sheila Gannon, Administrative Secretary.
___ __
II . Trustee McEwan moved that the minutes of the March 21 meeting be
approved as presented. Seconded by Trustee Saenz. Motion carried .
111 . The Library Director 's monthly reports for February and March were
reviewed . It was not�d that reference questions at the Main Library
were down. There was no apparent reason for this. However ,
Director Leo speculated that it may be due to the fact that tax
forms are not in close proximity to the reference desk this year .
Trustee Courtney noted that the number of books processed had
doubled in March over the same period a year ago. Director Leo said
this may be due to purchases being made earlier this fiscal year .
Chairwoman Way arrived and assumed charge of the meeting.
IV. Old Susiness:
A. Joan Campbell reported on the progress of the Library Automation
Prolect. She explained the facets of the RFP process. There
will be another visit by the consultant on May 13 to finalize
the RFP documents. The Review Group and Task Forces will have
. read the final drafit of the documents by then. The expected
date of issuance of the Request for Proposals is May 18 and
responses are due on July 6. Task Force members will review
them and determine whether they comply with our stated needs.
The consultant will visit again on July 14-15 and August
31-September 1 when the choice of vendors is narrowed to 2 or
3. Visits may be made to other libraries which have their
installations. In early October , the leading vendor will be
asked ta make a pr�sentation to the Library. It is hoped a
�RAN�� P��LIC �f�R�R� B�ARD �INUTES
April 18, 198�
Page two
�tudy �ess i on vu i th �he C i ty Cour�c i I w i I I accur on October� 1 1 .
The Board of Trustees wi0 ! r�ceiv� infor-mation �n pres�n�ation�
by th� leading vend�r �o �hey wil ! be in�or�ned and knowMedgeable
�baut our sp�Gific autam�tian plans. Contract negc�tiati�ns wil !
prob�;bly �tart the end of t��tob�r or fiir��t af Nov�mber. Jaan
stated th�t th� L�brary �igh� �eve som� �f t�e �quip�tent by
Jan�ary 198� �r�d th� system could b� operation�l by this tim�
�ext y�ar. pirector Lev noted that Jdan i� a�ting �s
caordir+ator- ofi this proj�ct and compl imented her or� a� jvb wel I
done.
�, Direct�r- L�o reported that the first FY 8�/S9 b�adge�t revi�w
sessian with th� City Nianager was hcld on Ap� il 4. Th�re w�re a
�cw stem� f�r whi�h �h� Gity Manager rer�uest�d foilow-up
ir�fo�m�ti�n: 1) the part-tim� cataloger to �s�ist Jaan
C�mpbell ; �} the Main �ibrary reque�t fo� a� increase in
��cordak �Film co�ts. He d�leted ti�e abj�ctive f�r th�e m�il �rt
show. A �ubst i tute �b j�c�k i ve h�s been subr�i tted f ar Auci i a�°i sua!
�t��f f ta deve I ap a p!an an� t ime! i ne �fia�- adver t i s 1 ng L i brary
�ery i ces �nd r'1G'�1 V I'�9 ES. E I Mvdena �r anch shvvued an i rtcrea�e i n
cast of janit�rial supplie,. The �ity Mana�er �ugg�sted u�ing
biow�r typ� hand dryers instead o� paper towei�. Thos
suggestian wiil be ir�ve�tigat�d. Dire�tor L�o said she h�d
request�d an inc�-ease in the bool� b�adg�t, but th�t request w��
not authorized. At this time, �he book budget has raot be�n
determin�d. Sh� stated that, in �eneral , the r�view se��ion
went pr-ettey well . In r��p�ns� to Trust�e �ourtn�y's inquiry
ab�ut the pos�ibility of a 5% bu�fget reduction, Dire���r L�o
s�id thi� migl�t not be n�ces��ry.
C. Dir�ctor Leo r�port�d tha� on{y two respvns�s w�re r�ceiv�d for
tF�e Main Library Facili•ty Need� Ass�s�m�nt RFP. Trustee� �fay
and Courtney have offerec! to ��rve orr th� Ne�d� �s�es�ment
Cno�nrn i t��e ta he 1 p i n the v�ndor �e I ect i on,
D. Th� �i br��ry D i rector reparted that the ar�ng� C�rr�nun i ty
i�istari��l 5ociety accept�d the prop��al for p�rmanent loan of
th� archiv�� to the Orang� Public Libr�ry. The propos�i wili
now b� presented �o the City Council on Tuesday, Ap� if 19.
Director Le�a �aid the s�cti�n which permitted three m�mber� of
the Historicai S��iety access to the archives in the basement
ORANGE PUBLIC �IBRARY �QARD �1NUTE�
Aprii 18, 19��
Page �hre�
w�s remov�d, She said the deletivn �a� rnade for security and
saf��� reason�. A com�on�nt �f the contract i� that io� the
ev�nt the �o�iet� feels that the Librar� is n�t ma�ag�ng the
materials pr�perfy and the Library maintains it is, the matt�r
w�uld �� to bi�ding arbitration. Truste� S�en� mov�d that th�
Board en�orse the proposed c�ntract with the Or�nge Gorrrnunity
Hi�t�rical Society. �eaonded by Trust�e Gorham. Motion
carried.
E. Du� t� anticipated lengthy discu��ion on �h� Trustee To�6 Ki�
�or Library Leadership - Chapter 4, Tr�st�e �orh�m mvv�d tha�
thBs item on ��e agen�a be tabled un� i � the end o� th� meeting.
S�conded by Tru�tee �c�wan. M�tion ca�ri�d.
F. Directo� Leo r�ported that Sg 1S1 has b�en passed b� the
Le�isl�ture and wil ! be vn the b�lio� in November. Sh� st�ted
that she an� Nora J��ob, Pre�ident qf th� Friend� o� the
Library, will be in Sacr�m�nto on May 11 for Legisiativ� Day.
V. N�w Bu�in�ss
Ao Dir�c�ar L�o announced �hat the L'ebr�ry has be�n awarded a grant
of ��,000 fram the Caii �or�ia State Libra�y f�r Older Adults
Materiafs C�i6ec� ion De�elapment. The g�ant �ill be � iVi��d
a�ong t�e three lib�aries: �3,040 to Main Libr�ry �nd �1 ,Q00 �o
each of t�e br�nc�e�.
B. Direcfior Lea said the Main Library will b� �la�ing in August for
r�arrangement, carpeting and rewiring. Exact date� �ave not
bee� �e�, bu� fh�re i� � pa�sibility of cl�sin� ��r t�e �n�ire
month. She �tat�d th�t �ugust �a� chos�n �or this �ctivifiy
because it i� th� le�st busy time of the y�ar . Cy �i4ver, �
consuCtant �t the Sta�e Libra�y, has made �everal vi�its �o th�
Main Library an� has crea��d a very ��od � loar p�an, Th�
re�urfa�ing afi the parkin� lat wilf be �cca�pli�h�d at the same
� ime; a�d Dir�ct�r Leo said she would like to have the bar
c�ding done at th�t time, if possibBe. lt w�s n�ted that
patr�ns �o�ld probably •Fe�i irrit�ted at being d�nied us� of th�
Main �ibr�ry during this p�riod. A discussion #oilowed wit� fih�
Trustee� of�ering sug�estions to �lleviate �his sit�atian, s�ch
�s patr4ns being per�itted to ch��k o�t more b�aks for a lan�er
p�� iad �f � ime than ��ual . it �a� men�ioned that the closing
ORANGE RUBLIC LIBRARY �OARD MINUTES
_ Apri3 1�, i988
Pag� �our
�houid be �efi publicized by signs in front of the Library,
ne��paper notices and cablevisi�� announcement�. Bt w��
�ugg�sfed that, �n�� again, the water billing �oufd be utilize�
for �uch �n ��noun�ement, and notic�� should be sent t� the
scho�is betore the end af the sch�Ql ���r. Tr��tee ���n� m�v�d �
t��t t�e ���rd �up��rt th� ciosur� a� �he M�in Li�rary �or the
m�nth af August to allaw contractar� ta carpet �nd rearran�e the
Library, wit� th� stipulation that additio�al books be lo�ned
for � long�r �eri�d of tim�y mi�i��� ref�rence services be
instituted, and baaks be I�ane� to children f�r a m�nth'� ti�e.
Se�onded by Trustee Gvrham. M�ti4n car� ied.
�. �irect�r Le� �aid the �ibrary is v�ry h�nvred to receiv� th�
pr�stigious inter�ation�l John Cotton Dana Special Award fo� the
Nam�bound ��liv�ry ��rvices Program. She credit�d Margaret
D�nn�Elan tor tenaciously pursuing the award, Rosem�rie �illiams
fivr her fi�� art work and Marcia Dale for �he excellent
n�rrative.
�. Truste� �ourtn�y maved t�at the app�i�tment of � nomin�ting
c�mmiL�ee �or t�e FY 1988f�9 ��ard �f Trust��s be stri���� fram
the agenda. �econd�d by Tru�tee McEw�n. ��tio� carri�d.
E. Director L�o s�id the M�in �ibrary �ap 5urvey wa� part °of� the
budget objectiv� f�r Main Library this ye�r . ��e �aid the
�urv�y enabl�d th� mana�ement st�ff to see wher� peapl� liv� who
are using the Library. It wa� establish�d that tha�� wh� �ere
from other citi�s wer� i� Or�nge on business and were thu�
c�ntributing to the rev��ue a� the Ci�y.
Fe Dir��tor Leo state� that the guideiines �or use of th� �i Modena
�r�nch C�r�nuni�y Room were writ�en because o� exc�ssive re�ues��
for u�e o� �quipment, �tc. by ��o�� h�ldi�g C€ty classe� th�re.
�. Dir�ctQr Le� stated that the Library has b�en give�
encouragem�nt by the St�te Library ta apply �ar a �SCA Title I
�rant for City af arang� Accessibility fior �range �arr�n��ity
Nistoric�l Soci�ty Archives. The mon�y would enabfe the Libr�ry
tv hir� a tem�ar�ry catalager to c�t�log and arrange the
m�t�rial� with consistent subj�ct heading� for u�� by
researcher� and the public.
ORAN�E PUBLIC LI�RARY B�AR� �INUTES
. Ap� il 18, 1988
Pag� five
VI . �nn�uncements
A. Director Lea an�ounced that the Library is participating i� �he
Gity's �ent�nnial in various �ay�. A pragram will ba pre�ented
in the Cvrr�nunity Raam on Thurs�ay eveni�g, Apri ! 21 , �ith O�ange
�ounty autho�� Lou �� Reichman, as speaker. His to�ic will be
°,�elcome ta Oran�e �ounty. " Th� winn�r �f the Library's
Cent�nni�i Poster �ontest wiil be annaunced during fihe evening.
T�ustee Gorham said �he Fri�nds' Read�fihvn was a ��ccess �nd
earned about �24�. Ne r�ported that an additivnal �199 in book
�al�� �a� fiaken in when th� Edward� No��� garage was opened fo�
bu�iness.
�. Trustee G�rham annaunced th�t �h� a�nual mee�ing o� the Fri�nd�
of the Libr�ry �il ; ta�e plac� �n �a� 1 . Electi�� �f �f� ic�rs
wi ! ! be held at this m�etin�. Th� n�xt b��k �al� �i { ( be �t
Taft Br-anch an M�y 14.
�. A �han�e af foc�tion for th� May 1fi m�etin� was annaunced. T�e
m�eting wili be held at Taft Branch Lobrary snste�d �f the Main
Li�ra�y. Tru�t�e Caurtney moved �hat no meeting be h�Od in
Augu�t. �ecanded by Tru�tee M�Ewa�. �o�ion carried.
iV. E. Thi� it�m wa� moved by motion to the end of th� agenda. The
Tru�te� Taol Kit for Library Leadershi,� - Chapt�r � wa�
di�cus��d ��d a qu��tion w�� raised in rega�d �o byiaw� of th�
�oard. It w�s determined �hat no �ylaw� exist. Chairw�m�n �a,y
appointed Trus�ee� MaEwan and Saenz to � con�nittee to �re�t�
byla�s for •t�e �oard. Further discus�ion ensu�d and Tr��tee
Garh�m ask�� i � there wer� � resol��ion which e�t��li�hed the
Library Bo�rd and d�fined its aut�ority. The ��ard u�animau�ly
reque�ted Directar Leo t� continue cre�ting the agenda a�d
Dire�tor Le� �mpha�i�ed fi�at the Boa�d m�mbers c�n reque�t to
have any item plac�d on the a��nda.
ORANGE PUBLIC �IBRARY BCARD MINUTES
Aprii 18, 1988
Page six
It was moved by Trustee Courtney that the meeting adjourn. Seconded by
Trustee Saenz. Motion carried. The meeting adjourned at 6:45 p.m.
� _ � .T ,�a ���
Kare A. Leo, Secretary Attested I�ay 1 , 1988
to the Library Board
/SG