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02-06-2008 DRC MinutesCITY OF ORANGE DESIGN REVIEW COMMITTEE MINUTES -FINAL 6 February 2008 Committee Members Present: Bill Cathcart Donnie DeWees Craig Wheeler Joe Woollett Committee Members Absent: Jon Califf Staff in Attendance: Leslie Aranda Roseberry, Planning Manager Dan Ryan, Senior Planner, Historic Preservation Robert Garcia, Associate Planner Chad Ortlieb, Senior Planner Howard Morris, Senior Landscape Coordinator Gary Sheatz, Assistant City Attorney Sandi Dimick, Recording Secretary Administrative Session - 5:00 P.M. The Committee met for an administrative session beginning at 5:06 p.m. Chair Wheeler opened the Administrative Session with a review of the Agenda. Planning Manager, Leslie Aranda Roseberry, stated election of officers would take place at the start of the 5:50 Session and the elected officers would begin their term at the next Design Review Committee meeting. Chair Wheeler stated that he thought officers were elected last year in April. Ms. Aranda Roseberry stated they were trying to remain consistent between Planning Commission and Design Review. Planning Commission officers had been elected last year in February, and the Planning Commission reorganized on February 4, 2008. The Committee Members reviewed the minutes from the November 7, 2007 meeting. On Item 7, Prestininzi minutes, the Committee Members discussed the use of quotes and the overall draft of the minutes. Assistant City Attorney, Gary Sheatz, stated the verbatim minutes were harder to break up, if there was an issue with the readability of the document, the minute taker could go through and break up the document. There was no hard and fast rule. They would see action minutes, which would be a very brief summary or verbatim minutes as they had before them. City of Orange Design Review Committee Meeting Minutes for February 6, 2008 Page 2 of 12 Committee Member DeWees stated the minutes they generally looked at were in between those two types. Committee Member Woollett stated the minutes appeared to be very important and they should be looking at them very closely. He stated there should be quotes encapsulating the statements. Recording Secretary, Sandi Dimick, stated since they were verbatim minutes the entire document should be in quotes. The minutes were typed as they were heard. Mr. Sheatz stated the only danger in doing that would be to ensure everything in quotes was exactly what was stated. Ms. Aranda Roseberry stated the "ums" and other inflections would need to be added. Committee Member Woollett stated the minutes should read: said that, rather than: stated. Mr. Sheatz stated it would be safer to change the word stated to read: said that. Chair Wheeler suggested in the future on verbatim minutes line items could be added. He pointed out a passage in the minutes that did not make sense on page 9. Ms. Aranda Roseberry stated the things one found when looking at verbatim minutes, when reading what someone had said word for word many times did not make sense or it would not be grammatical. Chair Wheeler stated he felt there were one or more Committee Members that were not willing to approve the minutes. Ms. Aranda Roseberry asked if they wanted to continue the minutes, or review and make changes? Chair Woollett stated he felt he might not ever be able to approve the minutes as it might involve a legal issue, and he was not willing to go on record stating he approved them. Mr. Sheatz stated he was not sure that the Committee needed to approve the verbatim minutes; they needed a set for the Planning Commission and a draft set was used for their review. A short form of the Prestininzi minutes could be provided to the Committee for their approval and he did understand their concern. The Planning Commission was able to get a very good idea of what had gone on at the DRC meeting from the draft minutes. Chair Wheeler stated that they could make a motion to continue the November 7, 2007 minutes, and they could also move the minute approval to the end of the agenda. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 3 of 12 Committee Member Woollett made a motion to adjourn the administrative session. SECOND: Donnie DeWees AYES: Bill Cathcart, Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: None ABSENT: Jon Califf Administrative Session adjourned at 5:30 p.m. MOTION CARRIED. Regular Session - 5:30 P.M. The meeting adjourned at approximately 6:31 p.m. to the next regular scheduled meeting on Wednesday, February 20, 2008. COMMITTEE REORGANIZATION WITH AN EFFECTIVE DATE OF FEBRUARY 20, 2008 Committee Member Cathcart made a motion to nominate Craig Wheeler for another term as Committee Chair. SECOND: Donnie DeWees AYES: Bill Cathcart, Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: None ABSENT: Jon Califf Chair Wheeler made a motion to nominate Donnie DeWees for another term as Vice Chair SECOND: Joe Woollett AYES: Bill Cathcart, Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: None ABSENT: Jon Califf MOTION CARRIED. PUBLIC PARTICIPATION Opportunity for members of the public to address the Design Review Committee on matters not listed on the Agenda. None. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 4 of 12 Chair Wheeler closed the Public Participation Session. CONSENT ITEMS: All matters that are announced as Consent Items are considered to be routine by the Design Review Committee and will be enacted by one motion. There will be no separate discussion of said items unless members of the Design Review Committee, staff or the public request specific items to be removed from the Consent Items for separate action. 1) APPROVAL OF MINUTES: Moved to the end of the Agenda. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 5 of 12 AGENDA ITEMS: Continued Items: None New Agenda Items: 2) DRC No. 4258-07 - RODRIGUEZ DUPLEX A proposal to construct a 2,151 sq. ft. two-story, freestanding dwelling unit with an attached two-car garage and landscaping improvements, two uncovered parking spaces, a six foot tall block wall and private open space areas. 4224 E. Washington Avenue Staff Contact: Chad Ortlieb, 714-744-7237, cortlieb cr,cityoforan~e.org DRC Action: Final Determination Senior Planner, Chad Ortlieb, gave a project overview consistent with the Staff Report. Applicant, Ernie Acevedo, address on file, was present to answer questions. Public Comment None. Chair Wheeler opened the item for discussion by the Committee. Committee Member DeWees asked if there had been any FAR comparisons? Mr. Ortlieb stated a visual comparison had been done. There were other residences that were smaller in size and the area was predominantly singe-story. There were other duplex units in the area. Chair Wheeler stated the Staff Report mentioned that the area was becoming slightly blighted; there were other forms and styles in the area. One form he did not see was a two-story, hip roof, Spanish style, South County tract house and he felt it was out of character for the area. He suggested elimination of the Spanish the and go to composition shingle or a flat the roof to try to reduce the amount of hipping and introduce gables. Gables could be introduced over the entry and in each of the projections. Also, instead of adding stucco to the front house, to introduce wood siding to match the back house. He stated he had a problem with the drawings as the elevations did not seem to match the floor plans. The doors and windows in the plans, however, did not match the drawings. The offsets did not seem to fit the plans. On the south elevation he could not understand the reason for an eyebrow. He pointed out the areas on the drawings to the applicant. He reiterated the drawings should match the floor plans. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 6 of 12 Committee Member DeWees stated he agreed with Chair Wheeler. He stated if a the roof was to be added, there should be a clear depiction of what that would look like. He wanted to see the overall scale of the house reduced to remain consistent with other structures. The plate height would help with massing. He gave suggestions for reductions pointing out areas on the floor plans. He suggested blending in the design with the house that was there. Mr. Acevedo asked what if they went with stucco on the front house or did they want to keep the siding? Committee Member DeWees stated the front house had existed for a long time and one of the things they talked about was the loss of historic fabric and adding stucco would be a loss of historic fabric. There was validity to those neighborhoods and they had an opportunity to enhance the area and incorporate the same style to what already existed there. Committee Member Cathcart stated one of the elements that was being casually addressed were areas that were noted as landscaping and the notation of 6' high sage brush to cover the parking. There needed to be more thought in screening and the actual plant material that would be used on the site, a plant palette that made sense with the existing plants. He suggested that a landscape plan be submitted to Community Services with the notation for an automatic irrigation system. He felt that just adding a landscaping symbol was not adequate. Committee Member Woollett stated he would like to see the drawing more specific in where the paving laid, where the plants were placed, and the concrete stopped. He was concerned that the planting may not last long without a curb. Committee Member Cathcart stated the landscape needed to be looked at in further detail. Committee Member Woollett asked if 13' was required in an area he pointed out on the drawing, and if the concrete needed to go all the way to the foundation? Mr. Ortlieb stated there was an actual code requirement to have 4' landscaping on the side where the parking spaces were placed. With the 4' landscaping, plus the 9' parking requirement it was 13'. He could check with the Traffic Department to see if 11' or 12' would be acceptable for access to the garage and backing out of the site. Chair Wheeler stated it could be looked at as a ribbon driveway. Committee Member Cathcart stated adding foundation planting was important to soften up the relationship between the ground plane and the building wall. Committee Member Woollett made a motion to continue DRC No. 4258-07 -Rodriguez Duplex, with the suggestions made by the Committee. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 7 of 12 SECOND Craig Wheeler AYES: Bill Cathcart, Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: None ABSENT: Jon Califf MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 8 of 12 3) DRC No. 4298-07 - HOLLINS RESIDENCE A proposal to construct a 2,222 sq. ft. single-family residence on a vacant lot located at the northwest corner of Taft Avenue and Fern Street. 1820 Fern Street Staff Contact: Robert Garcia, 714-744-7231, rgarcia@cityoforrange.org DRC Action: Final Determination Associate Planner, Robert Garcia, presented a project overview consistent with the Staff Report. Applicant, Michael Slaby, address on file, stated he had samples of the colors and materials that would be used on the project and reviewed those with the Committee. Public Comment None. Chair Wheeler opened the item for discussion by the Committee. Committee Member DeWees stated in the presentation it was read that based on the DRC comments that the applicant had changed the design from a manufactured home to wood framing. Mr. Garcia stated the design was changed based on comments from the Committee Members and the audience. Committee Member DeWees stated he recalled that the Committee had stated at the previous meeting that if the project was built to building code it was fine, the neighbors could say anything they wanted; however, it was within the code and they did not discourage the design as that was not part of the Committee Members purview. Mr. Garica stated he wanted to clarify that the design changes were based on some of the suggestions by the Committee Members based on aesthetics. Chair Wheeler stated he did not have a problem with the project and made a suggestion to have the entry recessed slightly. He suggested on the interior master wardrobe that they could look at a Japanese design to have shelving on the back walls of the wardrobe with clothing in the front. Committee Member Cathcart stated there should be a landscape plan provided and approved by Community Services. He suggested some detail could be added on the 6' concrete wall, such as pilaster and adding some color to the wall. Decorative block could be added as it sat on a prominent corner. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 9 of 12 Committee Member DeWees asked for clarification on the window placement. Mr. Slaby stated they were adding shutters to the windows to tie in with the rest of the neighborhood; it had not been added to the elevation. Chair Wheeler stated there was a chimney; however, he did not see a fireplace on the plans. Mr. Slaby stated it had not been drawn in and pointed out the placement on the plans to the Committee. Committee Member DeWees made a motion to approve DRC No. 4298-07 -Hollins Residence, with the following suggestions: 1. Recess the entry. 2. On the CMU wall facing Taft, add detailing of pilasters and decorative block. And with the following condition: 1. Provide landscape and irrigation plans to Community Services. SECOND: Joe Woollett AYES: Bill Cathcart, Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: None ABSENT: Jon Califf MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 10 of 12 4) DRC No. 4307-07 - MORRISON RESIDENCE A proposal to add a front porch addition to anon-contributing single-family residence. 152 S. Waverly Street, Old Towne Historic District Staff Contact: Dan Ryan, 714-744-7224, dryan@cityoforange.org DRC Action: Final Determination Senior Planner, Dan Ryan, presented a project overview consistent with the Staff Report. Bruce Morrison, applicant, address on file, stated he would like to have a front porch and would use existing stucco on the front, with stamp and stain concrete on the porch surface. Public Comment Janet Crenshaw, address on file, stated she represented the OTPA. After reviewing the plans at the library she felt the railing looked very 20's cottage to her. She welcomed suggestions from the Committee on the railing. Chair Wheeler opened the item to the Committee for discussion. Chair Wheeler stated he agreed with Ms. Crenshaw and possibly something could be done to make the porch look more period style. The 6 x 6 posts could be reduced to 4 x 4 posts, and as the porch was less than 30" above grade it would allow any design. Mr. Morrison stated he preferred having a railing. If 2 x 2's did not work he could possibly add spindles. Mr. Ryan stated he had seen a three rail design with a simple corner X in the form, something less ornate. Committee Member DeWees stated there was a bit of an eyebrow covering on the entry, and he encouraged simplifying as much as they could and he would be in support of leaving the house as is. He suggested keeping the members thin, using 4 x 4 posts and simplifying the railing. He stated a metal railing could be used. The Treks material was very modern and should only be used on the top. He asked if the applicant intended to use Treks as it was noted on the design. Mr. Morrison stated the plans were drawn three years ago and he intended to use wood. Chair Wheeler stated a very simple railing, and the possible use of 2 x 4's. The Committee discussed options for the railing. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 11 of 12 Committee Member DeWees stated it could also be drawn up without a railing. Committee Member Woollett stated the concrete stamping would be inconsistent and was not seen in that period of house. Mr. Morrison stated he could go with a stain and wanted to add a texture to keep the concrete from being slippery. Committee Member Woollett suggested brooming the concrete. Committee Member Cathcart suggested the use of "Dust On" color. It was used in high traffic areas. Committee Member Woollett asked what the plan for the steps were. Mr. Morrison stated he would probably carry the color down the steps. Committee Member Woollett stated the "Dust On" could be made into a light mortar paste and carried down the steps. Committee Member Woollett made a motion to approve DRC No. 4307-07 -Morrison Residence, with the following conditions: 1. Size down the structural members to 4 x 4 posts. And with the following suggestions: 1. Simplify the rail design. SECOND: Bill Cathcart AYES: Donnie DeWees, Craig Wheeler, Joe Woollett, Bill Cathcart NOES: None ABSTAIN: None ABSENT: Jon Califf MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for February 6, 2008 Page 12 of 12 CONSENT ITEMS: 1) APPROVAL OF MINUTES: Committee Member Woollett made a motion to continue the minutes from the November 7, 2007 Design Review Committee Meeting. SECOND: Donnie DeWees AYES: Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: Bill Cathcart ABSENT: Jon Califf MOTION CARRIED. Chair Wheeler made a motion to approve the minutes from the December 5, 2007 Design Review Committee Meeting with corrections as noted. SECOND: Joe Woollett AYES: Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: Bill Cathcart ABSENT: Jon Califf MOTION CARRIED. Committee Member Woollett made a motion to approve the minutes from the January 16, 2008 Design Review Committee Meeting with corrections as noted. SECOND: Bill Cathcart AYES: Bill Cathcart, Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: None ABSENT: Jon Califf MOTION CARRIED. ADJOURNMENT: A motion was made by Committee Member Woollett to adjourn to the next regular meeting on February 20, 2008. SECOND: Donnie DeWees AYES: Bill Cathcart, Donnie DeWees, Craig Wheeler, Joe Woollett NOES: None ABSTAIN: None ABSENT: Jon Califf MOTION CARRIED.