RES-10046 Modifying Records Retention ScheduleI
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RESOLUTION NO. 10046
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORANGE MODIFYING A RECORDS
RETENTION SCHEDULE.
WHEREAS, The City Clerk is responsible for the administration and management of City
records and public records and their retention as determined by their legal, fiscal, administrative and
archival value; and
WHEREAS, Sections 34090 and 34090.5 of the Government Code of the State of California
provide for the disposition of City record and public records; and
WHEREAS, Section 34090.7 of the Government Code of the State of California provides for
the destruction of duplicate City records and public records that are no longer needed for reference, and
in a manner prescribed by the legislative body of the City; and
WHEREAS, on August 14, 2001, the City Council approved Resolution No. 9499, which
adopted a Records Retention Policy and Retention Schedule for the purpose of aiding in the
administration and management of City records and public records, including procedures for reviewing
and approving requests for records destruction; and
WHEREAS, additions and modifications are recommended to the current Retention Schedule to
reflect documents which have been added to the Schedule and to more accurately reflect updated City
and department policies; and
WHEREAS, the Records Retention Schedule, attached hereto as Exhibit A and incorporated
herein by this reference, itemizes records maintained by each department of the City specified therein;
and
WHEREAS, each record series contained in the attached Records Retention schedule has been
examined and approved for retention or destruction by the City Attorney, the City Clerk and the
appropriate Department Head.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange as
follows:
Section I. The Records Retention Schedule in the form attached to this Resolution as Exhibit A
and made a part hereofby reference, is hereby approved and adopted.
Section 2. The City Clerk is hereby authorized and directed to retain and destroy records
identified on the Records Retention Schedule and in accordance with Government Code Section 34090,
et seq., the retention schedules set forth therein, and the procedures contained in the Records Retention
Policy, including the prior obtainment of the approval of the City Attorney of the Annual List of
Records Destruction provided by the Department Heads.
Section 3. Amendments, modifications and / or supplements to the Records Retention Schedule
shall only be authorized by resolution of the City Council.
Section 4. Nothing contained in this Resolution authorizes the destruction of the following City
records and public records:
a. Records affecting the title to real property or liens thereon.
b. Court records.
c. Records required to be kept by statute.
d. Records less than two (2) years old.
e. The minutes, ordinances and resolutions of the City Council of the City of
Orange or of any City advisory body, board, committee or commission.
ADOPTED this 13th day of December, 2005.
fJ1) C- 1M
Mark A. Murphy, Mayor, Cit)j
ATTEST:
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Mary ~City Clerk
I, MARY E. MURPHY, City Clerk of the City of Orange, California, do hereby certify that the
foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a
regular meeting thereof held on the 13th day of December, 2005, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCILMEMBERS: Smith, Ambriz, Murphy, Cavecche, Dumitru
COUNCILMEMBERS: None
COUNCILMEMBERS: None
COUNCILMEMBERS: None
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Mary E.y, City G ,. of Orange