08-11-2020 Council AgendaRick Otto
City Manager
Gary A. Sheatz
City Attorney
Pamela Coleman
City Clerk
MARK A. MURPHY
Mayor
MICHAEL ALVAREZ
Mayor pro tem
KIMBERLEE NICHOLS
Councilmember
CHIP MONACO
Councilmember
VACANT
Councilmember
AGENDA
City Council
August 11, 2020
5:00 PM Closed Session
6:00 PM Regular Session
Various Teleconference Locations
SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19)
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of
COVID-19. On March 17, 2020, Governor Newsom issued Executive Order N -29-20, which allows a local
legislative body to hold public meetings via teleconferencing and to make public meetings accessible
telephonically or otherwise electronically to all members of the public seeking to observe and to address the local
legislative body. Please be advised that some, or all, of the City of Orange City Councilmembers and staff will
participate in meetings via teleconference.
In response to the Governor ’s Executive Orders, and to ensure the health and safety of our residents by limiting
contact that could spread the COVID -19 virus, there will be no members of the public in attendance at the City
Council meetings.
Public Participation
In place of in-person attendance, members of the public are encouraged to watch from the safety of their homes
in one of the following ways: Spectrum Cable Channel 3 and AT&T U-verse Channel 99, or streamed live and
on-demand on the City’s website at www.cityoforange.org.
Members of the public can submit their written comments electronically for City Council consideration by emailing
them to CCpubliccomment@cityoforange .org with the subject line “Public Comment Item # (insert the item
number relevant to the comment )” or “Public Comment Non-agenda Item” for general public comments. The
public can also submit written comments on the City ’s eComment page. Please visit the City ’s website at
www.cityoforange.org, click Watch Meetings Online, then click the eComment link for this meeting. Please submit
all written comments before 11:00 a.m. prior to the commencement of the meeting. Written comments received
by 11:00 a.m. may be read aloud by staff at the meeting during the appropriate agenda item. Comments shall be
limited to 3 minutes per person; any portion of the comment that exceeds 3 minutes will not be read aloud .
Off-agenda comments shall be limited to a cumulative 30 minutes for all comments unless changed at the
discretion of the City Council. Written comments received after 11:00 a.m. and during the meeting prior to the call
for public comment for each agenda item will be available to the City Council as part of the public record, but will
not be read aloud during the meeting.
Finally, the public can also record their comments by calling (714) 744-2234 no later than 4:00 p.m. before the
meeting. All public comments will be provided to the Council and compiled as part of the record. Contact the City
Clerk’s Office at (714) 744-5500 with any questions.
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City Council Agenda August 11, 2020
Agenda Information
This agenda contains a brief general description of each item to be considered. All agendas and
reports are available for review in the City Clerk's office and the City ’s website www.cityoforange.org.
Any writings or documents received after the agenda packet distribution and provided to a majority of
the City Council regarding any items on this agenda (other than writings legally exempt from public
disclosure) will be made available at the City Clerk Office ’s office, located at 300 E. Chapman Avenue,
Orange and posted on the City’s website. Information may be obtained by calling (714) 744-5500.
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City Council Agenda August 11, 2020
5:00 PM CLOSED SESSION
1.ROLL CALL
2.PUBLIC COMMENTS
At this time, members of the public may address the Council on any Closed Session
items only. Members of the public may submit their comments in writing, for City
Council consideration, by sending them to the City Clerk at
CCpubliccomment@cityoforange.org . Please submit all comments by 4:00 p.m. on
Tuesday, August 11, 2020, for the 5:00 p.m. Closed Session.
3.RECESS TO CLOSED SESSION
a.Conference with Legal Counsel – Anticipated litigation pursuant to (Government Code
Section 54956.9(d)(2)-(4). (One case)
b.Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Rick Otto, City Manager
Employee Organizations: Top Management.
c.Conference with Real Property Negotiator – Real property negotiations pursuant to
Government Code Section 54956.8:
Property: 617, 625, 637 W. La Veta
City Negotiator: Rick Otto
4.ADJOURNMENT
The City Council will adjourn to the 6:00 p.m. Regular Session being held via
teleconference.
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City Council Agenda August 11, 2020
6:00 PM REGULAR SESSION
1.OPENING
1.1 INVOCATION
Pastor Danny Kurimay, Bridge Community Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Councilmember Chip Monaco
1.3 ROLL CALL
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
2.PUBLIC COMMENTS
At this time, members of the public may address the Council on any off -agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off-agenda items unless authorized by law. Members of the public can submit
their comments in writing for City Council consideration by sending them to the City
Clerk at CCpubliccomment@cityoforange.org or by calling (714) 744-2234.
3.CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one
motion approving the recommended action listed on the Agenda. Any member of the
City Council, staff or the public may request an item be removed from the Consent
Calendar for discussion or separate action. Unless otherwise specified in the request to
remove an item from the Consent Calendar, all items removed shall be considered
immediately following action on the remaining items on the Consent Calendar.
3.1.Waive reading in full of all ordinances on the Agenda.
Approve.
Recommended Action:
3.2.Confirmation of warrant registers dated July 7, 8, 9, 16, 17, 21, 23, 30, and 31, 2020.
Approve.
Recommended Action:
3.3.Approval of meeting minutes of the City Council of the City of Orange for the June 23,
2020, Adjourned Regular Meeting; July 2, 2020, Special Meeting; and July 14, 2020,
Regular Meeting.
Approve minutes as presented.
Recommended Action:
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City Council Agenda August 11, 2020
3.4.Agreement with IDS Group, Inc. for architectural and engineering design services of
the Water Division Warehouse Replacement; RFP No. 190-47.
1.Approve the professional services agreement with IDS Group, Inc. in the amount of
$278,176 and authorize the Mayor and the City Clerk to execute on behalf of the
City.
2.Authorize $27,817 (10%) of the contract amount for contingency purposes.
Recommended Action:
3.5.Agreement with Wolff/Lang/Christopher Architects, Incorporated for Architectural and
Engineering Design Services for Police Headquarters Atrium Rehabilitation.
Approve the agreement with Wolff/Lang/Christopher Architects, Incorporated in the
amount of $319,000, representing an original amount of $290,000 plus a 10%
contingency of $29,000, for Architectural and Engineering Design Services for the
Police Headquarters Atrium Rehabilitation project (SP-4130); and authorize the Mayor
and the City Clerk to execute on behalf of the City.
Recommended Action:
3.6.Agreement with the State of California Office of Traffic Safety for the Selective Traffic
Enforcement Program for Federal Fiscal Year 2020-2021.
1.Approve grant agreement no. PT21093 with the State of California Office of Traffic
Safety in the amount of $288,500 for the Selective Traffic Enforcement Program
grant and authorize the City Manager to execute the agreement on behalf of the
City.
2.Accept into the City’s revenue budget a $288,500 grant from the California Office of
Traffic Safety into revenue account number 100.4041.45290.30155 , General Fund -
OTS STEP Grant FY21.
3.Authorize the appropriation of $288,500 into the following Traffic Program
expenditure accounts in General Fund - OTS Step Grant FY 21:
100.4041.50221.30155, Overtime - Safety, $255,342; 100.4041.50222.30155,
Overtime - Miscellaneous, $21,576; 100.4041.51840.30155 , Local Training, $5,092;
100.4041.55131.30155, Equipment, $6,490.
Recommended Action:
3.7.Agreement with the State of California Office of Traffic Safety for the Traffic Records
Improvement Project for Federal Fiscal Year 2020-2021.
1.Approve grant agreement no. TR21032 with the State of California Office of Traffic
Safety in the amount of $24,800 for the Traffic Records Improvement Project and
authorize the City Manager to execute on behalf of the City.
2.Accept into the City’s revenue budget a $24,800 grant from the California Office of
Traffic Safety into revenue account number 100.4041.45290.30156 , General Fund -
OTS TRIP Grant FY21.
3.Authorize the appropriation of $24,800 into expenditure account number
100.4041.55131.30156, General Fund - OTS TRIP Grant FY21.
Recommended Action:
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City Council Agenda August 11, 2020
3.8.Professional Services Agreement with Siemens Mobility Inc. for on -call signal and
lighting emergency repair services.
1.Award a three-year contract to Siemens Mobility, Inc. in the amount not -to-exceed
$240,000; and authorize the Mayor and City Clerk to execute on behalf of the City.
2.Authorize the City Manager to execute an optional two -year contract extension in
the amount not to exceed $160,000.
Recommended Action:
3.9.Second Amendment to Attorney Services Agreement with The Sohagi Law Group to
provide legal services related to litigation defense in the matter of Orange Park
Association v. City of Orange.
1.Approve the Second Amendment to Attorney Services Agreement with The Sohagi
Law Group in the amount of $120,000 and authorize the Mayor and City Clerk to
execute on behalf of the City.
2.Authorize the appropriation of $120,000 from the General Fund unreserved fund
balance to expenditure account number 100.0301.51600.00000 , General Fund -
Legal Services.
Recommended Action:
3.10.Final Acceptance of Bid No. 190-27; D-175; Kennymead Storm Drain Improvements;
and authorization to file Notice of Completion.
Accept Kennymead Storm Drain Improvements as complete; and authorize staff to file
Notice of Completion with the County Recorder.
Recommended Action:
3.11.Claims for Damages.
Deny the following claim(s) and refer to City Attorney and Claims Adjuster:
1.Jack Chen
2.Cam Lawson
3.Christopher Clark
4.Ryan Kaniski
5.Angela Cherlin
6.Marcus Cherlin
7.Nationwide Insurance a/s/o Gary Collins
8.Darlene Gay Owsley
9.Chris Rathman
Recommended Action:
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City Council Agenda August 11, 2020
3.12.Award of contract to All American Asphalt for Annual Asphalt Replacement for Water
Repairs; Bid No. 190-54.
1.Award a three-year service contract to All American Asphalt of Corona, CA in the
amounts of $607,000, $619,140, and $631,523 for Fiscal Years 20/21, 21/22, and
22/23, respectively; and authorize the Mayor and City Clerk to execute on behalf of
the City.
2.Authorize 10% of the annual contract amount for contingency purposes,
representing an additional $60,700, $61,914, and $63,152 for Fiscal Years 20/21,
21/22, and 22/23, respectively, for a three-year total not to exceed $2,043,429.
3.Authorize the City Manager to execute amendments to extend this contract for
years Four and Five, in the amounts of $644,153 and $657,036 for Fiscal Years
23/24 and 24/25, respectively.
4.Authorize 10% of the annual contract amount for years Four and Five for
contingency purposes, representing an additional $64,415 and $65,704 for Fiscal
Years 23/24 and 24/25, respectively, for a two -year total not to exceed $1,431,308
and a five-year total not to exceed $3,474,737.
Recommended Action:
3.13.Award of contract to Calpromax Engineering, Inc. for Reservoir 2 External Cathodic
Protection System Installation Project; Bid No. 190-51.
1.Award contract to Calpromax Engineering, Inc. in the amount of $148,500 for
Reservoir 2 External Cathodic Protection System Installation; and authorize the
Mayor and City Clerk to execute on behalf of the City.
2.Authorize $14,850 (10%) of the contract amount for contingency purposes.
Recommended Action:
3.14.Purchase and outfit Public Safety and Miscellaneous Department Vehicles using
Cooperative Purchasing Agreements (CPA).
1.Approve the purchase of five 2021 model Police Pursuit Rated, Black and White
Ford Explorer Vehicles and two F -150 Service Trucks from Villa Ford of Orange in
the total amount of $284,384.
2.Approve the purchase of four 2021 model Police Pursuit Rated, Dodge Chargers,
one full-size Utility Vehicle, one Chevrolet Bolt EV and one 2020 model Dual Steer
Isuzu Weed Abatement Truck from National Auto Fleet Group (NAFG) in the total
amount of $319,683.
3.Approve the purchase of two 2021 model BMW Police Rated Motorcycles from Irv
Seaver Motorcycles in the total amount of $57,151.
4.Approve the purchase and outfit that meets Police Department ’s specific
requirements for nine units from HI -Standard Automotive in the total amount of
$119,798.
5.Approve the purchase of one 2021 model Pierce Fire Engine from Southern
California Fire Equipment in the amount of $905,065; plus the purchase of
equipment and required tools to prepare Fire Engine for service from the lowest
qualified vendors in the amount not to exceed $239,604.
6.Approve the purchase of one 2021 model 2000-gallon water truck from Transwest
Recommended Action:
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City Council Agenda August 11, 2020
Truck Center in the amount of $147,297.
7.Approve the purchase of one 2021 model Class 8 CNG powered Dump Truck from
Los Angeles Freightliner in the amount of $246,642.
3.15.Purchase of workers’ compensation claims administration services from AdminSure,
Inc.
Approve annual purchase orders for the City’s workers’ compensation claims
administration services from AdminSure, Inc., in the amounts of $230,244, $237,156,
$244,272, $251,604, and $259,152, for Fiscal Years 2021 through 2025, respectively,
for a total amount of $1,222,428.
Recommended Action:
3.16.Authorize purchase of the equipment and labor needed to upgrade the Mobile
Command Post, from 911 Vehicle, as a sole source vendor, in the amount of $96,238.
1.Approve the purchase of equipment and labor from 911 Vehicle in the total amount
of $96,238, representing equipment and labor of $87,489, plus a contingency of
$8,749 (10%), for upgrades to the Mobile Command Post.
2.Authorize the appropriation of $96,238 from AB3229-COPS/State - Supplemental
Law Enforcement (354) unreserved fund balance to expenditure account number
354.4011.55131.00000, AB3229-COPS/State - Supplemental Law Enforcement -
Equipment Additions.
Recommended Action:
3.17.Quitclaim of access easements at 999 and 1055 West Town & Country Road.
Approve the quitclaiming of the existing access easements at 999 and 1055 West
Town & Country Road; and authorize the Mayor and City Clerk to execute on behalf of
the City.
Recommended Action:
3.18.Monthly Treasurer’s Reports for April, May, and June 2020
Receive and file.
Recommended Action:
3.19.A Resolution approving the application for Prop 68 Parks, Environment, and Water
Bond Act, Per Capita Grant Funds. Resolution No. 11179.
Approve Resolution No. 11179. A Resolution of the City Council of the City of Orange
approving application(s) for per capita grant funds.
Recommended Action:
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City Council Agenda August 11, 2020
3.20.Side Letter Agreements between the City of Orange and the Orange Maintenance and
Crafts Employees’ Association, Water Division Employees’ Association, Orange
Management Association, and the Orange Municipal Employees’ Association.
1.Approve Resolution No. 11260. A Resolution of the City Council of the City of
Orange Establishing a Side Letter Agreement between the City of Orange and the
Orange Maintenance and Crafts Employees’ Association effective July 1, 2020, to
December 31, 2023.
2.Approve Resolution No. 11261. A Resolution of the City Council of the City of
Orange Establishing a Side Letter Agreement between the City of Orange and the
Water Division Employees’ Association effective July 1, 2020, to December 31,
2023.
3.Approve Resolution No. 11262. A Resolution of the City Council of the City of
Orange Establishing a Side Letter Agreement between the City of Orange and the
Orange Management Association effective July 1, 2020, to December 31, 2023.
4.Approve Resolution No. 11263. A Resolution of the City Council of the City of
Orange establishing a Side Letter Agreement between the City of Orange and the
Orange Municipal Employees’ Association effective July 1, 2020, to December 31,
2023.
Recommended Action:
3.21.A Resolution of the City Council of the City of Orange approving and adopting the
updated Title VI Plan for the City of Orange. Resolution No. 11265.
Adopt Resolution No. 11265. A Resolution of the City Council of the City of Orange
approving and adopting the updated Title VI Plan for the City of Orange.
Recommended Action:
END OF CONSENT CALENDAR
* * * * * * * *
4.REPORTS FROM MAYOR MURPHY
5.REPORTS FROM COUNCILMEMBERS
6.REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
7.ADMINISTRATIVE REPORTS
7.1.A Resolution of the City Council of the City of Orange Confirming the Extension of the
Existence of a Local Emergency Declared by the City Manager /Director of Emergency
Services in Response to the COVID-19 (Coronavirus) Pandemic. Resolution No.
11266.
Adopt Resolution No. 11266.
Recommended Action:
8.REPORTS FROM CITY MANAGER
8.1.Update on the Orange Police Department transition to body-worn cameras.
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City Council Agenda August 11, 2020
9.LEGAL AFFAIRS
9.1.Second Reading and adoption of an Ordinance of the City Council of the City of
Orange amending Section 17.10 of the Orange Municipal Code to update
environmental review procedures to establish consistency with the California
Environmental Quality Act Statute and City practice.
Adopt Ordinance No. 15-20.
Recommended Action:
10.ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11.PUBLIC HEARINGS
12.ADJOURNMENT
The City Council will adjourn to an Adjourned Regular Meeting on Tuesday, August 25,
2020, at 6:00 p.m., via various teleconference locations, with Closed Session beginning
at 5:00 p.m. if necessary.
The next Regular City Council meeting will be held on Tuesday, September 8, 2020, at
6:00 p.m., via various teleconference locations, with Closed Session beginning at 5:00
p.m. if necessary.
I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby certify, under penalty of perjury
under the laws of the State of California that a full and correct copy of this agenda was posted
pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center
kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Police facility at 1107 North Batavia,
and uploaded to the City's website www .cityoforange.org . Under the declaration of a local emergency,
the City of Orange attempted to post at the following location, but due to their closure, was unable to :
Orange Main Public Library, 407 E. Chapman Avenue.
Pamela Coleman, CMC, City Clerk
Date posted: August 6, 2020
In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting,
contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours prior to the meeting will enable the
City to make arrangements to assure accessibility to this meeting.
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