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07-14-1998 Council MinutesApPROVED BY THE CITY COUNCIL ON JULY 28, 1998 CITY COUNCIL MINUTES ORANGE, CALIFORNIA OF A REGULAR MEETING July 14, 1998 The City Council of the City of Orange, California convened on July 14, 1998 at 4:30 p.m. in a Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California. 4:30 P.M. SESSION 1. OPENING 1.1 INVOCATION Pastor Bubba Lipscomb, First Southern Baptist Church 1.2 PLEDGE OF ALLEGIANCE TO THE FLAG Led by Councilman Alvarez 1.3 ROLL CALL PRESENT -ABSENT - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez None 1. 4 PRESENTATIONS/ ANNOUNCEMENTS/ PROCLAMATIONS Mayor Coontz made the following announcements:The July 1st Grand Opening of the Highland Street Learning Center located at the 256 Courtyard apartment complex. Their purpose is to provide after school homework assistance and computer learning to the children in the complex. The City financially assisted this apartment complex through Redevelopment HOME and set-aside funds.A meeting with the Board of Directors of the EI Modena Center will be held on Wednesday, July 15th at 7 p.m. Mayor Coontz and Acting Police Chief Richards have been asked to attend. The present crime prevention activities and future action plans to coordinate with existing City and County activities in that area will be presented.Councilman Alvarez announced he also would be participating.Approximately 8,500 individuals attended Uncle Sam's July 3rd Celebration at Kelly Stadium. The sponsors and the volunteer committees will be honored at the July 28th Council meeting.The recent opening of the House Ear Clinic, Incorporated in conjunction with Chapman Medical Center. The facility will provide greatly needed specialized treatment for ear and hearing related disorders.At a recent community meeting residents were told that the Walnut cul-de-sac issue would be decided at the July 14, 1998 Council meeting. A notice in the Oran~ e County Re~ister also indicated today's meeting would address the subject. The City Attorney advised that the notification deadline could not be met.PAGE CITY COUNCIL MINUTES July 14, 1998 1.4 PRESENTATIONS/ ANNOUNCEMENTS/ PROCLAMATIONS (Continued) The Public Works Director explained the delay in the notification was due to the expansion of the notification list and an attempt to respond in the notice to questions raised at the community meeting. A separate mailer responding to questions raised will be sent out within 10 days. The City Clerk responded the City Clerk's office is available to verify information on any agenda item and the media is free to contact the City Clerk's office to confirm dates and times prior to publication. A Special Meeting of the Transportation Corridor Agency and the Cities of Irvine, Tustin and Orange regarding the traffic mitigation plan for the Eastern Transportation Corridor opening will be held on Wednesday, July 15th at 2 p.m. The City Manager announced that demolition has begun on the Main Library. A one page newsletter is available for the public which provides information on the library and the progress of the construction. The City Manager announced that due to illness Interim Police Chief Dean Richards was unable to attend the meeting to accept the Resolution in appreciation for his service. Each Councilmember expressed thanks and appreciation to Interim Chief Police Richards for serving as Interim Police Chief for the City of Orange. 2.PUBLIC COMMENTS Tape 518 Carole Walters, (address on file), asked that the recycling bin charge issue be agendized; expressed concern that the City Manager carries a gun as noted in a recent newspaper article; and spoke regarding being intimidated by a police officer. Chris Poysa, 226 S. Rosalind, expressed concern with improvements made at the McPherson Magnet School. 3.CONSENT CALENDAR Tape 703 3.1 Declaration of City Clerk, Cassandra J. Cathcart, declaring posting of City Council agenda of a regular meeting of July 14, 1998 at Orange Civic Center, Taft Branch Library at 740 E. Taft Avenue, Police facility at 1107 North Batavia, the Eisenhower Park Bulletin Board, and summarized on Time-Warner Communications, all of said locations being in the City of Orange and freely accessible to members of the public at least 72 hours before commencement of said regular meeting.ACTION: Accepted Declaration of Agenda Posting and authorized its retention as a public record in the Office of the City Clerk.3.2 Request Council Confirmation of warrant registers dated June 18, June 25, and July 2, 1998.ACTION: Approved.PAGE CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) 3.3 Request approval of City Council Minutes, Regular Meeting, June 23, 1998. ACTION:Approved. 3.4 Consideration to waive reading in full of all ordinances on the Agenda. ACTION:Approved. AGREEMENTS REMOVED AND HEARD SEP ARATEL Y) 3.5 Approval of First Amendment to Consultant Agreement for Plaza Renovation. A2100.0 AGR-2962. 1)SUMMARY: Approved first amendment to consultant agreement with CathcartlBegin Associates, Inc. in the amount of $41,285 for additional services regarding civil engineering, architectural and project coordination fees.FISCAL IMP ACT: Funds are budgeted for FY 1998/99 in Account No. 500-7021-485100-9875 (Plaza Renovation), in the amount of$41,285.NOTE: Councilman Alvarez abstained on this item due to a potential conflict with property ownership.Discussion: Carole Walters, (address on file), asked about the Committee that was to be formed? Mayor Coontz explained the Committee will be formed for the Plaza Park. This work is for the Plaza Quadrants. MOTION SECOND AYES ABSTAIN Murphy Slater Murphy, Slater, Mayor Coontz, Spurgeon Alvarez ACTION: Approved the First Amendment to Consultant Agreement with CathcartlBegin Associates, Inc., and authorized the Mayor and City Clerk to execute the agreement on behalf ofthe City.3. 6 REMOVED AND HEARD SEPARATELY)Annual Legal Services Agreements. (A2100.0 AGR- 2794.A; AGR-2842.A; AGR- 2904.A)AGR-1042. M; AGR-2241.A;SUMMARY: Annual legal services agreements with the law firms of Ferguson, Praet &Sherman; Palmieri, Tyler, Wiener, Wilhelm & Waldron; McNamara, Van Blarcom,McClendon & Liebold; Liebert, Cassidy & Frierson; and Beam, CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) FISCAL IMPACT: Funds are budgeted in the following accounts: 100- 0301-426100-9865 (Personnel Legal Services) and 740- 0301-426100 (Legal Services).Discussion: Norm Phillips, 348 Redwood, asked if each legal service agreement is a retainer for $70,000 maximum? What is the minimum? The City Attorney responded each agreement is a retainer for $70,000 maximum. There is no minimum.MOTION SECOND AYES Murphy Slater Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Authorized Mayor and City Clerk to execute agreements on behalf of the City for legal services with the law firms in amounts not to exceed $70,000 each with Ferguson, Praet & Sherman; Palmieri, Tyler, Wiener, Wilhelm & Waldron; McNamara,VanBlarcom, McClendon & Liebold; Liebert, Cassidy & Frierson; and Beam, Brobeck West.3. 7 REMOVED AND HEARD SEPARATELY)Encroachment Agreement with Orange County Water District. AGR-3067) A2100.0 SUMMARY: The Orange County Water District is installing a retaining wall along the south face of Bond Pit, to prevent erosion of the slope. The tie-back system for this retaining wall will be located within the City right of way underneath Bond Avenue.FISCAL IMP ACT: The City agrees to maintain street trees to be planted on the north side of Bond Avenue between Prospect Street and Hewes Street. This will be handled as part of the routine maintenance done by West Coast Arborists, the City' s contractor for this service. There are no other costs to the City.The Director of Public Works explained at the July 1 sl meeting relative to the Walnut cul-de-sac issue, the question was raised whether a wall with see-through panels or wrought iron could be constructed. The Orange County Water District sent a letter expressing concern with a wall with see-through panels. The freestanding wall being constructed is approximately 7 feet high. There is a significant safety hazard for anyone who would trespass onto the area. The Orange County Water District feels the only way to have a reasonable level of assurance there would be no trespassing is to have the area totally screened from view. Questions and concerns relative to this issue should be directed to Steve Conklin, Director of Engineering, Orange County Water District, 10500 Ellis Avenue, Fountain Valley, CA.Mayor pro tern Slater expressed concern with the aesthetics of the wall and the visual impact along the street. He does not want to see concertina wire across CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) wall. What will be the construction of the block? What will be the set-back from the street in terms of the landscaping being provided? Would the Design Review Board be reviewing the landscaping? He would be more comfortable with some type of City review and more information on the specifics.Mr. Conklin explained the wall will be 7 feet in height. There would be no wire on top of the wall, which will be split-face block with an anti-graffiti coating. There will be fern-like shrubbery against the wall and trees spaced 40 feet along the length of the wall.Greenery will attach to wall. The process the Orange County Water District has gone through with the City's Planning and Engineering Department has taken approximately one year. The Director of Community Development indicated he does not believe the Design Review Board normally looks at these types of public projects, but it could be done at Council's direction.Councilman Alvarez concurred with Mayor pro tern Slater's concerns. He asked for an explanation on how the top of the block walls will be capped off? Mr. Conklin responded there would be a concrete crown over the top. MOTION SECOND AYES Murphy Slater Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved the encroachment agreement with the Orange County Water District, contingent on a report coming back for Council's review with the final landscape and design specifics. No wall is to be constructed or landscaping put in prior to Council's review of the plans. Authorized the Mayor and City Clerk to execute the agreement on behalf of the City. REMOVED AND HEARD SEPARATELY) 3.8 Agreement Between City of Orange and Orange Elderly Services, Inc. (A2100.0 AGR-0974. N)SUMMARY: Approval of annual agreement between the City of Orange and Orange Elderly Services, Inc., for the operation of senior programs.FISCAL IMP ACT: Sufficient funds are budgeted for FY 1998/99 in Account No. 100-7041-426700 (Contractual Services) in the amount of$ 211,000.Discussion: Barbara DeNiro, (address on file), asked if this amount will remain the same? How long will the annual agreement exist? The Director of CommunitylLibrary Services explained the same amount has been provided to Orange Elderly Services for several years. This is a annual contract. CITY COUNCIL MINUTES July 14. 1998 3. CONSENT CALENDAR (Continued) MOTION SECOND AYES Murphy Spurgeon Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved Annual Agreement between the City of Orange and Orange Elderly Services, Inc. in the amount of $211,000, and authorized Mayor and City Clerk to execute Agreement on behalf of the City.3.9 Agreement with the County of Orange to provide gang prevention and suppression services beginning July 1, 1998 through June 30, 1999 in an amount not to exceed 76,789. (A2100. 0 AGR-1853.E)SUMMARY: On October 1, 1991 the City of Orange entered into an agreement with the County of Orange agreeing to provide the City with the services of a full-time probation officer to specialize in gang prevention and suppression. This agreement has been extended five times.ACTION: Approved and authorized the Mayor and City Clerk to execute the agreement on behalf of the City.FISCAL IMPACT: $76,789 has been budgeted in the FY 98-99 budget of the Police Department. Account 120-4032-427600 (Proposition 172 Fund, Gang Unit Program,Professional and Consulting Services).BIDS 3.10 Bid No. 978-49 for Ductile Iron Pipe and Fittings. ( A2100.0 AGR-3064)SUMMARY: The Water Department uses Ductile Iron Pipe and Fittings during the fiscal year for maintenance and repair of water lines throughout the City.ACTION: Approved award of Bid No. 978-49 inthe amount of$169,770. 47 to U. S. Pipe and Foundry Company, Brea, CA and authorized the Mayor and City Clerk to execute the contract on behalf of the City.FISCAL IMPACT: Funds are budgeted and available in Account No. 601-8041-484501 Transmission and Distribution).3.11 Bid No. 978-30, Recoating of the Exterior of Reservoir No.'s2Aand 6. (B4000.0)SUMMARY: Reservoir No.'s 2A and 6 are 3.5 and 1.5 million gallon steel tanks located at 2444 Vista Pointe Drive and 2081 N. Cannon Street.ACTION: Rejected all bids for Bid No. 978-30 and authorized the CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) FISCAL IMP ACT: Because all bids are proposed to be rejected, no funds will be expended at this time. 3.12 Bid No. 978-51, Project SP-3241, 1997-1998 Street Maintenance Slurry Seal Contract at various locations. ( A2100.0 AGR-3065)SUMMARY: This project is part of the annual street maintenance activities and is designed to prolong pavement life of residential street by slurry sealing. Included in this project are reconstruction of existing pavement of localized areas and replacement of existing damaged curb and gutter.ACTION: Awarded Bid No. 978-51 in the amount of $938,403. 95 to Roy Allan Slurry Seal, Inc., 11922 Bloomfield Avenue, Santa Fe Springs, CA., 90670 and authorized the Mayor and City Clerk to execute the contract on behalf of the City.FISCAL IMP ACT: Funds are budgeted in the Capital Improvement Program and available in the following accounts:262-5021-483300- 3120 $510,518 (Local Street Maintenance 1997/ 98)262-5021-483300-3120 $220, 410.95 (Local Street Maintenance) 262-5021-483300-3112 $192,475 ( Arterial Street Maintenance)245-5021-473300-3190 $ 15,000 (Bikeway Maintenance)Total Funds Available: $938,403.95 REMOVED AND HEARD SEP ARA TEL Y)3.13 Bid No. 978-44 - Contract to Computer Service Co. for modification of six traffic signals at various locations. (A2100.0 AGR-3066)SUMMARY: The existing traffic signals at the following intersections are programmed for modifications in the 1997-98 City budget: Chapman Ave. & Prospect St.; Glassell St. Collins Ave.; Tustin St. & Palmyra Ave.; Glassell St. & Riverdale Ave.; Main St. & Katella Ave. and Taft Ave. & Glassell St. FISCAL IMP ACT: Funds are budgeted in the Capital Improvement Program utilizing TSIP and 550 Developer funds as follows:Chapman Ave. & Prospect St. $35,122.00 Glassell St. & Collins Ave. $45,241.00 Tustin St. & Palmyra Ave. $34,089.00 Glassell St. & Riverdale Ave. $ 45,241. 00 Main St. & Katella Ave. $30, 582.00 Taft Ave. & Glassell St. $11,031.00 Fund #285-5032-483100-6138 Fund # 284-5032-483100-6140 Fund #284-5032-483100-6139 Fund #284-5032-483100- 6137 Fund #550-5032-483100-6142 Fund #284-5032-483100-6122 Mayor Coontz requested the signal CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) MOTION SECOND AYES Mayor Coontz Murphy Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved award of Bid No. 978-44 and authorized the Mayor and City Clerk to execute a contract with Computer Service Company in the amount of$198,950.00.3.14 CLAIMS FOR DAMAGES (C3200.0)a. Hamid Mehrvar b. Azi Shafi ACTION: Denied claims for damages and referred to City Attorney and Adjuster.RESOLUTIONS REMOVED AND HEARD SEPARATELY)3.15 RESOLUTION No. 8975 (S4000.S.3.6)A Resolution of the City Council of the City of Orange renaming Sycamore Avenue between Glassell Street and Orange Street to University Drive.Bob Mickelson, P. O. Box 932, Orange, indicated he is available to answer questions on this item. MOTION SECOND AYES Murphy Mayor Coontz Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved.3.16 RESOLUTION NO. 8976 ( S4000.SA)A Resolution of the City Council of the City of Orange summarily vacating a portion of the north side of La Veta Avenue west of Esplanade.SUMMARY: Tentative Tract No 15519 incorporates a small portion of La Veta Avenue surplus right-of-way. The property owner is now officially requesting the abandonment to proceed concurrently with the project. The City will receive right-of-way needed for La Veta Avenue west of the subject abandonment area as part of the development.ACTION: Approved.PAGE 8 CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) 3.17 RESOLUTION NO. 8977 (C2500.M) A Resolution of the City Council of the City of Orange expressing appreciation to Manuel (Manny) Castillo Salcido, Jr., of the Orange Public Works Department, Water Division, and commending him for more than 38 years ofloyal and dedicated service. ACTION: Approved. 3.18 RESOLUTION NO. 8979 (C2500.K) A Resolution of the City Council of the City of Orange expressing appreciation to Dean Richards for his service as Interim Chief of Police. ACTION: Approved. REMOVED AND HEARD SEP ARATEL Y) 3.19 RESOLUTION NO. 8974 (N1200.0 NEG- 1550-98)A Resolution of the City Council of the City of Orange making certain findings under the California Environmental Quality Act and approving Negative Declaration 1550-98,denying Appeal No. 445 and upholding the action of the Planning Commission of the City of Orange upon Conditional Use Permit 2213-98 relating to the expansion of a church and private school in a residential zone with the shared use of a singular parking facility upon property located at 6411 East Frank Lane (a private drive).Appeal 445, Negative Declaration 1550-98, Conditional Use Permit 2213-98, Applicant:Salem Lutheran Church and School, Appellant: Laura Thomas The City Attorney noted requests were received to continue this item until 7 p.m. A public hearing was held on this matter on June 23, 1998. The hearing has been closed.No additional further public comments should be considered. If Council desires to hear additional comments, it would have to be re-noticed as a public hearing to comply with due process requirements for the applicant.He noted clarification changes made to the Conditional Use Permit pursuant to action that took place at the June 23, 1998 Council meeting, and substantive changes that Mayor Coontz indicated need to be added because they were also discussed at the last Council meeting. Those changes are:Condition No.7 - The condition Council added, and was left out, is the City Council shall have final authority to review and approve the final architecture and landscaping plans for the retaining wall.Condition No. 11 - This is an editing change. The CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) Condition No. 16 - Deleted because it is not a condition upon the applicant. It is a direction from the Planning Commission and should not be part of the Conditional Use Permit. Condition No. 22 - The previous condition had provided that all persons will be off the property by 10:30 p.m. Specific allowance was made for Board of Director's meetings and also the two sleepovers that are scheduled every year.Condition No. 23 - Councilman Murphy had requested as a condition that the basketball standards be taken down. The timing is that prior to an issuance of a Certificate of Occupancy, those standards have to be down.Marlene A. Fox, 2031 Orchard Drive, Suite 200, Newport Beach, representing COPAC,commented she has a conformed copy of the Notice of Determination that was filed with the County Clerk as required by CEQA. The County Clerk accepted the Notice of Determination and it was posted on June 25, 1998. The Notice states that findings were made pursuant to CEQA. Resolution 8974 is by law Council's decision. The CEQA findings are listed in the Resolution. She does not understand how the statute of limitations could start on a project weeks before it has been approved.The City Attorney responded he would be willing to discuss the issue with legal counsel.A Notice of Determination that the project does not have any significant impacts on the environment is a CEQA issue and that decision has already been made. Resolution No.8974 imposes additional conditions being placed upon the Conditional Use Permit. The CEQA issue is not being revisited.Mayor Coontz asked if Council's decision on the Resolution is dependent on the outcome of the discussion that Ms. Fox is having with the City Attorney? The City Attorney indicated the City Council has already adopted the Negative Declaration which contains the findings on the CEQA issues. The adoption of the Conditional Use Permit and additional conditions imposed upon the applicant have no impact upon the CEQA analysis. Ms. Fox was referred to the City Attorney to further discuss the issue.MOTION - Slater SECOND - Mayor Coontz AYES - Murphy, Slater, Mayor Coontz, Spurgeon NOES - Alvarez Moved to adopt Resolution No. 8974 with the changes listed.PAGE 10 CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) TIME EXTENSION REQUEST REMOVED AND HEARD SEPARATELY) 3.20 Conditional Use Permit 2130-95 - Southern California Presbyterian Homes continued from 6/23/98). (C3300.0 CUP- 2130-95)SUMMARY: On June 25, 1996, the Council approved CUP 2130-95 to allow the construction of an upscale senior citizen housing project. The applicant, due to unforeseen negotiations with neighboring property owners, has been unable to start construction ofthe project within two years of the date the project was approved.FISCAL IMP ACT: The request will not have an impact on city finances. The applicant shall be responsible for paying applicable development fees.Discussion: Paul Hackmann, 1502 E. Briardale, asked whether the conditions passed in the Resolution have been taken care of? He asked for an explanation of problems that were referred to in a letter regarding the easements.Barbara DeNiro, (address on file), commented the weeds on the property have been an eyesore to the community. What is the delay in the project?Carole Walters, (address on file), expressed concern that the residents in the neighborhoods were not given consideration by Council; that the property could be sold and another project developed without the neighbors having a say; and questioned the delay in the construction of the project.Vera Mater, 1774 N. Lincoln Street, commented on the continued delay of the construction of the project. Is the continuance requested because of an easement problem with the church? Why wasn't this brought to Council's attention before the deadline?Why wasn't she told of the problem when she consistently inquired for 1 ~ years about the construction date? Is Southern California Presbyterian Homes (SCPH) getting apprehensive about building on such a small lot?Tom Mason, 1723 N. Lincoln Street, commented the two year time limit has expired and it should not be renewed. If the City Council would reject the application, all the people who live on both sides of Taft Avenue, Lincoln Street and Briardale would be grateful.Bob Mickelson, P. O. Box 932, Orange, responded he had never shown a building permit to anyone because he does not have a building permit, which is the reason he is asking for the time extension. The delay was caused by three easements which encumbered the property that had to be cleared up before they could know how large the site was to design the project. Due to the delays, SCPH had to move on to other projects. They CITY COUNCIL MINUTES July 14, 1998 3. CONSENT CALENDAR (Continued) now ready to pull the building permits. The reason the letter was dated June 9th was that he was told that a letter of continuance was not needed. It was later determined that the continuance was needed. MOTION SECOND AYES Spurgeon Murphy Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved request for a one year time extension from July 14, 1998 to June 25,1999.MOTION SECOND AYES Murphy Alvarez Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Item Nos. 3.5, 3.6, 3.7,3.8,3.13,3.15,3.19 and 3.20 were removed and heard separately.Councilman Alvarez abstained on Item No. 3.5. The remainder of the ConsentCalendar was approved as recommended.END OF CONSENT CALENDAR 4.REPORTS FROM MAYOR COONTZ Tape 2134 4.1 Report on City-Schools Coordinating Meeting.Mayor Coontz reported the City of Orange/OUSD Coordinating Committee representatives met this past week. Progress was made on understanding for the first time what the district wanted from the City in their goal to obtain higher developer fees for the construction of new schools.The City Manager and the Superintendent will meet in the near future on a one-to-one basis to further discuss the issue. At the recent public meeting in the area of Prospect Elementary School WalnutlVirage cul-de- sac issue), traffic safety of school children was brought up. When someone said, "traffic safety issues are the responsibility of the city," it became evident that the City needs to step back and think who actually has the responsibility for the safety of the children in the community. It is believed that the City has a shared responsibility with the family,teachers, principals, the school district, City departments, and City Council. The safety of school children in the community continues to be one of the highest priorities of the Council. Over the years, the City has provided a number oftraffic safety programs, but the City needs to do more.Mayor Coontz proposed at the committee meeting that the City Planners, Police, and Traffic Departments work together to help the school district review the circulation and parking problems at each school. They need to incorporate a program to educate parents and their PAGE 12 CITY COUNCIL MINUTES July 14, 1998 4. REPORTS FROM MAYOR COONTZ (Continued) children about the problems associated with double-parking, dropping off children from cars,speeding in school areas, and the safety of children who walk to school.The City Manager will be directing the City departments to bring back a proposal to the Council to present to the school district for their approval, and the approval ofthe Council.4.2 Update on Community Meeting - Walnut Avenue. Mayor Coontz reported that starting on June 15th, she received several Mayor's Hotline calls regarding the construction of a cul-de-sac on Walnut Street. Public Works also received a number of complaints. Concern was expressed to the City Manager about the construction of the cul-de-sac.At her request and with the approval of the City Manager, the Public Works Director Harry Thomas arranged a meeting for July 1 sl at Santiago Middle School, and a meeting notice was sent out. The City Manager decided to put a stop work order on the construction until the City heard from the community and alternative solutions were explored. Mayor Coontz conveyed her feeling at the meeting that the Council response would be to stop the construction as soon as they could address the issue at a City Council meeting. It was hoped that the meeting could be set for today, but the City Attorney indicated that if notices were to be sent to an area larger than the 300-foot radius that it would take longer, so the issue is set for the Council meeting of July 28th.From information received today, she understood that 300 notices were mailed; 180 notices were sent to an area within the 300-foot radius; and the remaining were sent to phone callers and names taken at the public meeting. The geographical area included west of Hewes, east of Prospect, south of Bond, and north of Spring.The City received 60 written and oral comments about traffic issues at the meeting, not all directly corresponding to the Walnut cul- de-sac proposal, which are either being directly answered by the Public Works Department or will be studied for future solutions.COUNCILMAN SPURGEON COMMENTED FOR THE RECORD: "I was not there. I was told by staff that there could be exposure to violations of the Brown Act if the Council attended. So, I knew that two of you would be there. So I chose not to attend based on that advice."Carole Walters, (address on file), expressed concern that the residents should have known long ago about the Walnut cul- de-sac. Mayor Coontz explained notification was mailed beyond the 300 foot radius as required by the State. She will propose at the July 28th meeting that notification be sent to a larger geographical area than a 300 feet radius when traffic circulation changes are involved.The Director of Public Works explained further that a public outreach effort was made by the developer. Community meetings were held and legal notices were sent for the two public hearings held on the project. The problem was that the impact was far greater than would ordinarily be the range of notification CITY COUNCIL MINUTES July 14, 1998 4. REPORTS FROM MAYOR COONTZ (Continued) were used to pass out fliers to the homeowners when it became clear that there was a broad area of concern and the proposed project was due to be constructed approximately 1 V2 weeks prior to the meeting being held.. The City Manager noted he authorized the use of the police explorers for this purpose. Beatrice Heinlein, 448 N. Swidler Street, expressed concern that this issue will not be heard until July 28th. She commented on the need to expand the notification process to include everyone in the neighborhood who uses the street. Mayor Coontz repeated the proposal she will make at the July 28th meeting. Chris Poysa, 226 N. Rosalind, expressed concern with the Walnut cul-de-sac dumping into the kindergarten yard of the elementary school, crossing guards, and the relationship between the Council and the Orange Unified School District. Mayor Coontz indicated she would be happy to meet with Ms. Poysa regarding her concerns.Councilman Alvarez noted he also serves on the Coordinating Committee. He feels OUSD is being challenged by many things that the City Council needs to be brought up to speed on. The main issue OUSD is looking at is the mitigation issue.Bob Bennyhoff, 10642 Morada Drive, commented that OUSD is notified of City issues and has the right to review the plans. He suggested the school district staff and the City staff discuss the issues and come to an understanding and then make their recommendations to the Board and to Council. The major cause of overcrowding of the schools is the legal and illegal immigration and the very high birthrate.Mayor Coontz said the Superintendent and the City Manager will be getting together to cover these issues. The City Manager indicated he will propose to Superintendent French that there be regular meetings of the staff. A proposal will be made to the school district and be brought to Council hopefully by the next Council meeting regarding a review of the mitigation proposal.4.3 Update by Councilman Murphy, Designated Alternate for the Orange County Sanitation District, concerning consolidation and proposed fee increases and decreases.Councilman Murphy reported effective July 1 st, the Orange County Sanitation Districts consolidated into one district, the Orange County Sanitation District. The consolidation will benefit some taxpayers relative to their sanitation rates and fees. He noted several inquires were received relative to notices concerning fees. A public hearing will be held on July 29th.Unfortunately, notices are only sent to those who are proposed to receive a rate increase. Those receiving a rate decrease include single-family residential in the majority of districts inside the City of Orange. The rate will not go up on any single-family homes. Former Districts 7, 11 and 13 will remain static this year. There will be decreases in the old Districts 1 and 2, which CITY COUNCIL MINUTES July 14, 1998 4. REPORTS FROM MAYOR COONTZ (Continued) majority of the City. Non-residential businesses resulted in 22,000 decreases across the County,and 13,000 increases. In multi-family homes, apartments, etc., the rate will be increased from 60% to 70% of what a single-family rate is, if the proposal goes through.4.4 Report on Canyon View Avenue Traffic Conditions. ( T2200.0.2)Mayor Coontz and Councilman Murphy reported the following recommendations are presented to Council for consideration:1) Truck restriction on Canyon View Avenue: Canyon View is not on the City's established truck route map. Some area residents have informed staff of the relatively high number of trucks using this street. It is recommended to install appropriate truck restriction signs at the intersections of Canyon View at Jamboree, Newport and Chapman, respectively, to minimize truck intrusions into the community.2) Street Name Change: Some area residents have suggested changing " Aspen Street" to Chapman Hills Elementary School" to give another advanced warning for raising driver awareness of the elementary school's existence in the area.3) Pedestrian Safety - Flashing Crosswalk: "Flashing Crosswalks" are new in the State of California and used successfully by several cities in northern California and other states. The crosswalk is composed of a series of flashing beacons embedded in the pavement, that are actuated by the pedestrian's presence (either manually or through automatic detection).Caltrans is looking for potential test sites, and the City would like to be a part of that.Barry Besser, 5749 E. West View Drive, commented he does not see the necessity for further studies, reduced speed limits, or increases in costs. This area of Canyon View has very little pedestrian traffic.The Director of Public Works responded traffic is expected to double on Canyon View with the opening of the Eastern Transportation Corridor. Present traffic volumes are approximately 5,500 vehicles per day. Traffic volumes could reach 20,000 vehicles per day on certain segments. This is another method to try to alert drivers to the presence of pedestrians, particularly school age pedestrians; to enhance the safety of the school crossings; and to minimize the amount of risk involved in crossing a four-lane roadway.Julia Jones-Ufkes, 20121 Clark Street, commented $20,000 is not too much to spend to enhance the safety of children. There is also equestrian traffic at the location which poses special needs.MOTION- Mayor Coontz SECOND- Murphy AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved to install truck restriction signs at the intersections of Canyon View at Jamboree, Newport and CITY COUNCIL MINUTES July 14, 1998 4. REPORTS FROM MAYOR COONTZ (Continued) MOTION - Murphy SECOND - Mayor Coontz AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved to change the street name from Aspen Street to Chapman Hills Elementary School north of Canyon View Avenue subject to the school's approval of the name change to afford some additional advance notice for driver awareness of the elementary school in the area.MOTION - Mayor Coontz SECOND - Spurgeon AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved to install flashing crosswalk(s) on Canyon View Avenue.MOTION - Murphy SECOND - Mayor Coontz AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved that there be other restrictive traffic measures implemented and considered as needed after the opening of the Eastern Transportation Corridor with the observation of the obvious changes in traffic flow.MOTION - Mayor Coontz SECOND - Murphy AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved that the Public Works Department assist the Council Committee to notify Santiago Hills Homeowners representatives of both Eastern Transportation Corridor early opening efforts and short- term remedies to Canyon View perceived traffic problems.5.REPORTS FROM COUNCILMEMBERS Tape 3900 5.1 Proposal by Councilman Alvarez to establish a Citizens Advisory Committee to provide citizen input to the City Council for the selection of a permanent Police Chief continued from June 23, 1998).Mayor Coontz commented phone calls have been received from individuals interested in serving on the Citizens Advisory Committee. This item was continued due to the City Manager's absence at the June 23, 1998 meeting.Councilman Alvarez repeated his proposal made at the June 23, 1998 Council meeting. It was suggested at that meeting that each Councilmember select one to three members to the committee. A staffmember from the City Manager's office was added to the proposed staff PAGE 16 CITY COUNCIL MINUTES July 14, 1998 5. REPORTS FROM COUNCILMEMBERS (Continued) members from the City Attorney or the Personnel Office who would assist the committee with the interview process. It was suggested that the City Council be given at least two individuals to choose from, so that ultimately it would be Council's decision on who the next Police Chief would be. The City Manager asked that Council consider postponing this item until he is able to provide Council with a proposal regarding this issue. A recommendation will be made to Council that a consulting firm be employed for the selection of the Police Chief, which would require Council's approval and an appropriation of $25,000 - $30,000. Concern was expressed that a high degree of confidentiality be maintained for the benefit of the applicant. He is in support of the community expressing what characteristics they think the Council should look for in a Police Chief and issues and concerns in the City they would like to see addressed. The individuals identified by Council could provide feedback to him and/or the Council. It is important that Council' s role in the selection or interview process is done carefully due to the potential for liability. Councilman Alvarez responded the Citizens Committee would not come in to play until the selection process was narrowed down to two or three finalists and would provide public input,ask questions and make observations within a forum.Mayor pro tern Slater reiterated his support for the Citizens Advisory Committee and the need for the public to let the Council and City Manager know what qualities they would like to have in the next Police Chief.Councilman Spurgeon requested the legal and confidential issues be addressed by the Personnel Director and the City Attorney, if appropriate, when the City Manager's report comes back to Council. These issues need to be addressed as to how they relate to the size of the committee and when the committee would interface with the candidates.Mayor Coontz commented on the importance of involving citizens in an advisory capacity in the beginning to find out what qualities they are looking for in a Police Chief and how he should relate to the community.Councilman Murphy concurred with some of the conceptual ideas. Concern was expressed with the legal issues and a precedence being set. Changing the process might impair the City Manager' s ability and responsibility for hiring and firing department heads. Perhaps the committee could confirm the choice made by the City Manager. It is important that information get to the City Council and the City Manager on the qualities the community is looking for in a new Police Chief.Carole Walters, (address on file), commented on the confidentiality issue. The residents want to ask a potential Police Chief how he/she is going to work in the community.PAGE 17 CITY COUNCIL MINUTES July 14, 1998 5. REPORTS FROM COUNCILMEMBERS (Continued) Mara Brandman, 7319 Equitation Way, commented residents want to be familiar with the process and provide their input. Don Zweifel, 2110 Larkspur Drive, commented other cities have this type of committee; expressed support for Councilman Alvarez's proposal; and that this is good public relations for the City. Janet May, 2943-1 N. Cottonwood, expressed support for the Citizens Advisory Committee and inquired about the selection process. Mayor Coontz responded that no decisions have been made on the committee. The City Manager is preparing a report for Council's consideration.Craig Olson, 699 Creekview Drive, stressed the importance of the confidentiality issue and requested Council carefully consider this aspect.MOTION - Alvarez SECOND - Slater AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved to continue the proposed Citizens Advisory Committee for the selection of permanent Police Chiefto July 28, 1998, subject to the City Manager's report being prepared.6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS Tape 4988 6.1 Appointment of Susan Secoy to the Design Review Board to fill the vacancy created by Steven McHarris (term to expire September 30,1999). (OR1800.0.8.1)COUNCILMAN SPURGEON COMMENTED FOR THE RECORD: "I still think that if we ever get a third vote that we need to discuss the future and the role of the Design Review Board vs. that of a staff committee or a technical committee made up of City staff members, who would then in turn be advisory to the Planning Commission. I have reviewed Ms. Secoy's academic record and her resume and she has outstanding qualities. This has no reflection on her, but I will abstain from this due to my opposition of the Design Review Board as it is presently constituted. Not the people on it, but in terms of its role. So I will be recording an abstention because ofthis."Mayor Coontz commented all the Boards and Commissions will be reviewed. In response to Mayor Coontz, the Director of Community Development explained at Council's direction, staff has had several conversations with the Design Review Board and Planning Commission to review procedures and how the development review process works in order to give them as complete an understanding of the process as possible.Councilman Murphy concurred with Councilman Spurgeon and suggested a policy and procedure document be prepared to review all Boards, Committees, and Commissions.PAGE 18 CITY COUNCIL MINUTES July 14, 1998 6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS (Continued) MOTION- Slater SECOND- Mayor Coontz AYES - Murphy, Slater, Mayor Coontz Alvarez ABST AIN- Spurgeon ACTION: Approved.7. REPORTS FROM CITY MANAGER Tape 5208 7. 1 Approval of employment contract with Andy P. Romero, as Interim Police Chief.A2100. 0 AGR-3068) The City Manager introduced Interim Police Chief Andy Romero, the former Police Chief of Bell Gardens. Andy also has a 27 year history with the Orange County Sheriffs Department. Andy Romero gave a presentation on his background and thanked the City Council, City Manager, and the people for giving him this opportunity. Barbara DeNiro, (address on file), commented she hopes Interim Police Chief Romero likes the City of Orange. Norm Phillips, 348 Redwood, commented the contract allows the City Manager to negotiate amendments. He does not see the need for amendments to be made. The City Manager responded he does not anticipate amendments during this period of time. The ability to negotiate amendments prevents having to go through another legislative act on minor issues that may arise. MOTION - Murphy SECOND - Spurgeon AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved and authorized the Mayor and City Clerk to execute the contract on behalf of the City. Allow the City Manager to negotiate amendments to this contract as may be necessary over the terms of this contract.The City Council recessed at 7:15 p.m. and reconvened at 7:28 p.m. Councilman Alvarez was absent.PAGE 19 CITY COUNCIL MINUTES July 14, 1998 8.ADMINISTRATIVE REPORTS Tape 5947 8.1 Report from the Assistant to the City Manager - request to Carryover Certain FY 1997- 98 Appropriations to FY 1998-99. (C2500.J.l. l)SUMMARY: Carryover appropriations are necessary for projects that were budgeted in FY 1997-98 but not initiated during the fiscal year. Therefore, the funds for these projects must be carried-over into the new fiscal year.FISCAL IMPACT: Adequate funds had been appropriated and reserved in the Fiscal Year 1997-98 budget for the various projects that were not initiated during the FY 1997- 98. These funds are available in the FY 1997-98 budget to be carried- over into the FY 1998-99 budget.The Assistant to the City Manager presented the report.Councilman Murphy noted he would abstain from voting on carryover appropriations which could pose a potential conflict of interest with his employment.MOTION - Murphy SECOND - Slater AYES - Murphy, Slater, Mayor Coontz, Spurgeon ABSENT - Alvarez ACTION: Approved the carryover appropriations summarized in Exhibit "A" as outlined in the staff report with the exceptions of the Treasury Department Year 2000 Compliance, the Police graphical computer and the MIS functions as noted.MOTION - Mayor Coontz SECOND - Slater AYES - Slater, Mayor Coontz, Spurgeon ABSTAIN- Murphy ABSENT - Alvarez Moved to approve the balance of carryover appropriations.NOTE: Councilman Alvarez returned to the dais at 7:31 p.m.8. 2 Report from the Director of Community and Library Services regarding Purchase of Furniture for the Main Library. (C2500.I)SUMMARY: The Library Renovation Project does not include funding for new tables and chairs. After careful review and consideration, staff is recommending new furniture be purchased for the Main Library to coincide with the reopening in early 1999. A thorough inventory of existing furniture indicates all but seven pieces are in excess of thirty (30) years old.The current furniture is in need of repair and would be inappropriate to place back into the library when it is reopened. The purchase of the furniture will not require the appropriation of any new PAGE 20 CITY COUNCIL MINUTES July 14, 1998 8. ADMINISTRATIVE REPORTS (Continued) monies since funding is available from a combination of 1997-98 savings and the approved Library Budget for 1998-99.FISCAL IMP ACT: If the proposed carryover of $150,513 is approved as part of Agenda Item 8.1, the Library Renovation Project account will include an additional $212,513. The source of the funds include the above $150,513 and $62,000 included in the Library's Fiscal Year 1998-99 Budget (Account No. 100-2011-471301). A total of $175,485.14 is needed for the Library furniture. The remaining $37,027.86 will be placed in a contingency fund for construction changeorders.The Director of Community/ Library Services presented the report.Norm Phillips, 348 Redwood, commented on the delay of the renovation project. The City Manager explained one reason for the delay was a contractor bid that had to be determined as inappropriate and the contract re-awarded. The library opening is scheduled for early 1999. MOTION - Slater SECOND - Murphy AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved expenditure of funds for the purchase of new furniture at the Main Library in the amount of$ 175,485.14.8.3 Report from the Finance Director regarding Assessment District No. 86-1 (East Orange) Reassessment Proceeding and Refunding Bonds. (This Item was continued from June 9,1998 and June 23, 1998.) (T1100.0.1)The Finance Director reported because of the current interest rate environment and the availability of unused funds in the district, the refunding of the current bond issue will result in a significantly reduced property tax assessment for property owners in the district. The property owners will be notified of the reduced assessment.RESOLUTION NO. 8957 A Resolution of the City Council of the City of Orange approving and confirming Report and Reassessment for the Refunding of the Outstanding Bonds for Assessment District No. 86- 1 East Orange).MOTION- Spurgeon SECOND- Murphy AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved that Resolution No. 8957 as introduced be adopted, and same was passed and adopted by the CITY COUNCIL MINUTES July 14, 1998 8. ADMINISTRATIVE REPORTS (Continued) RESOLUTION NO. 8958 A Resolution of the City Council of the City of Orange authorizing the issuance and sale of refunding bonds for Assessment District No. 86-1 (East Orange).MOTION- Spurgeon SECOND- Alvarez AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved that Resolution No. 8958 as introduced be adopted, and same was passed and adopted by the preceding vote. 8.4 Appeal by Councilman Murphy of the City Traffic Commission's action to postpone a decision for 6 months for installation of an "All-Way" STOP control at the intersection of Rancho Santiago Blvd. and Bond Ave. (S4000.S.3.3) Tape 7176 Councilman Murphy reported staff concurs with the installation of the "All Way" STOP control.A letter was received from the County of Orange indicating their concurrence. Mayor Coontz indicated a memorandum in support of the stop control was received from Barr Fletcher, 637 No.Ranchroad Drive.MOTION - Murphy SECOND - Mayor Coontz AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved the appeal and authorized the installation of an "All-Way" STOP at Rancho Santiago Blvd. and Bond Ave.8. 5 Appeal by Thomas Schellenberg of the City Traffic Commission decision approving NO PARKING 3:00 A.M.-6:00 A.M." restriction on the 1200 block of N. Parker St. Mr.Schellenberg was unable to attend the CTC meeting and a decision was reached without his testimony. ( S4000.S.3.1.1) Tape 7325 The Director of Public Works reported the request was initiated by one of the property owners in the area. Testimony received at the Traffic Commission meeting related to long-term parking on the street that interfered with customer parking for other businesses in the area; mechanical work being conducted on vehicles parked within the roadway; night time drop off of vehicles that were left on the roadway; and extended parking beyond the 72 hour limit. Street sweeping in the area has been a problem. Mr. Schellenberg operates an automotive repair business. Mayor Coontz commented there are requirements of the City for business parking. Is the area on the lot used for parking? Is there an encroachment into the required parking? The Director of Public Works responded that at the Traffic Commission meeting testimony was received that PAGE 22 CITY COUNCIL MINUTES July 14, 1998 8. ADMINISTRATIVE REPORTS (Continued) there are areas for parking available on the site. However, he did not have an answer to Mayor Coontz's question regarding an encroachment. SPEAKING IN OPPOSITION OF THE PARKING RESTRICTION James Bradshaw, attorney representing Autotek, 1139 N. Avila Place Mike Nyulassie, 1250 Parker, #A Reasons for Opposition: Lack of notification; convenient to leave vehicle in front of business; concern that someone painted a red curb; and the parking problem is a daytime problem. Mayor Coontz noted the notification is sent to the property owners in the area. SPEAKING IN SUPPORT OF THE PARKING RESTRICTION John Sphinx, 1214 N. Avila Place, Orange Gene Borowski, 1245 N. Parker Reasons for Support: Vehicles left for extended period of time; daytime and night time parking; lack of parking enforcement for street sweeping; vandalism; and the inconvenience. ApPELLANT'S REBUTTAL AND RESPONSE TO COUNCIL QUESTIONS: Thomas Schellenberg, 1245 N. Parker, #C, commented the parking problems exist during the daytime. The parking restriction will not solve the parking problem on the entire street. He indicated no one spoke on his behalf at the Traffic Commission meeting. The cars on-site are being worked on. The gates are locked at night and customers would be unable to drop off their vehicles on the lot. There are approximately six spaces on site. Six or seven vehicles are serviced on a normal day. The business has been at this location for 10 years.COUNCIL CONCERNS:Mr. Schellenberg was not given the opportunity to speak at the Traffic Commission meeting.Parking enforcement on the street.Over parking in the area.Allgeged red marked curb.The City Manager commented if the lots are fenced at the curb, it may be illegal. It can be enforced that the fences be removed because parking places are to be accessible to the public.Councilman Spurgeon suggested the parking enforcement start now.PAGE CITY COUNCIL MINUTES July 14, 1998 8. ADMINISTRATIVE REPORTS (Continued) MOTION - Spurgeon SECOND - Mayor Coontz AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Moved to refer back to the Traffic Commission to consider at their earliest convenience, and with Community Development Department's input on land use issues.8.6 Report from the City Manager regarding the City of Orange Economic Development Strategy and Work Plan. (C2500.G) Tape 1105 SUMMARY: Long-range strategy and work plan containing guidelines for economic development and housing programs and activities, and a description of administrative functions and work products of the Department.FISCAL IMP ACT: None at present. Programs and activities established to implement the Strategy and Work Plan will be considered for approval as part of the annual budget process.The City Manager gave the report. It highlights ways to stimulate new development and redevelopment without spending a significant amount of money. It will be used by staff to evaluate program success and requests for assistance and to establish an annualized budget. With Council's approval, copies of the Strategy and Work Plan will be distributed to the brokerage,development and business communities and to other departments to incorporate in their own planning activities. MOTION SECOND AYES Spurgeon Murphy Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez ACTION: Approved the City of Orange Economic Development Strategy and Work Plan with compliments to the staff.8. 7 Report from the Director of Community Development concerning Orange Park Acres Plan as requested by the City Council on June 23, 1998. (C2300.J)Councilman Murphy announced that at the June 23, 1998 Council meeting, he suggested Council consider initiating discussion and potential review of the Orange Park Acres Plan. He is not comfortable with moving the suggestion forward at this time and would like to table the discussion. If the issue is revisited at a later date, he suggested Orange Park Acres Planning Committee have input to determine ifthe Plan needs to be reviewed or amended.MOTION - Murphy SECOND - Alvarez AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez PAGE 24 CITY COUNCIL MINUTES July 14, 1998 8. ADMINISTRATIVE REPORTS (Continued) ACTION: Moved to table this issue and not bring it back for review without the input of the Orange Park Acres Planning Committee as to the need for review. 9.LEGAL AFFAIRS Tape 1328 9.1 ORDINANCE NO. 10-98 (A2500. 0)An Ordinance of the City Council of the City of Orange amending Chapter 17.36 of the Orange Municipal Code pertaining to sign regulations for major commercial centers.MOTION - Slater SECOND - Murphy AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved that Ordinance No. 10-98 be read by title only and same was passed and adopted by the preceding vote.10. RECESS TO THE MEETING OF THE ORANGE REDEVELOPMENT AGENCY 11. RECESS TO CLOSED SESSION MOTION SECOND AYES Spurgeon Slater Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved to defer consideration of the Closed Session items until after the 7:00 p.m. Session.The City Council recessed to Closed Session at 8:55 p.m. for the following purposes:a. Conference with Legal Counsel pursuant to Government Code Section 54956.9 - existing litigation. Donna and Harvey Buckridge v. City of Orange, et aI., Orange County Superior Court Case No. 77 87 33. b. Conference with Labor Negotiator pursuant to Government Code Section 54957.6: City Negotiator: Personnel Director Steven Pham; Employee Organizations: Orange City Firefighters and City of Orange Police Association.c. Conference with Legal Counsel - anticipated Litigation. Significant exposure to litigation pursuant to Government Code Section 54956. 9(b) (one potential case). Contract withORRS.d. To consider and take possible action upon such other matters as are orally announced by the City Attorney, City Manager, or City Council prior to such recess unless the motion to recess indicates any of the matters will not be considered in Closed Session.PAGE 25 CITY COUNCIL MINUTES July 14, 1998 7:00 P.M. SESSION 12.PUBLIC COMMENTS Tape 1430 Eddie Albright, 642 N. Glenrose, commented that East Orange (EI Modena) is a good community and asked for Council's support. Mayor Coontz assured Mr. Albright the issues in his area are being addressed. He was encouraged to utilize the Mayor's Hotline and speak with Councilmembers and/or the department heads. Barbara DeNiro, (address on file), distributed a picture of graffiti and firework debris at Fairhaven Elementary School, noting the graffiti removal unit in the City was notified and the graffiti was removed in a timely fashion. She contacted Drug Emporium about graffiti on the east side of their store. Does the City need massage services in a broader commercial area of businesses in Orange and why? Why was the Tustin Redevelopment Project Area named specifically? Does that include the Touch of Romance store? A motor home has been parked on Lincoln Street (west side of Lucky store) off-and-on for some time. What will be done with the old library furniture? She expressed disappointment with Mr. Mickelson's remark suggesting comments made about SCPH by individual residents was not what he said.The City Manager responded the old library furniture will go to auction.13.PUBLIC HEARINGS Tape 1710 13.1 LANDSCAPE MAINTENANCE DISTRICT 82-1, ANNUAL LEVY AND COLLECTION OF ASSESSMENTS, CITY OF ORANGE: ( LI200.0 LMA-82-1)Time set for a public hearing on the annual levy of assessments to fund the costs and expenses for the maintenance of the improvements in Landscape Maintenance District No. 82-1, which is located westerly of Meats Avenue in the vicinity of Marywood and Shadowridge Streets, Tract 10486.The Director of Public Works reported that Landscape Maintenance Districts 82-1, 86-2, and 94-1 assessments are unchanged from last year. The Districts are located in the Shadow Ridge Area,Santiago Hills, and Sycamore Crossing Projects. Last year the assessments were reduced by 30%, 25% and 20% respectively. The same reductions are being maintained this year. The assessments cover 69%-80% of the costs of operating the districts. The balance is being paid from interest earnings on the reserve funds and a draw down from the rate stabilization portion of the reserve fund. The intent is to draw down the reserve in the three districts to the minimum level necessary for a prudent financial management, which will take several years to accomplish.MAYOR COONTZ OPENED THE PUBLIC HEARING. THERE BEING NO SPEAKERS, CITY COUNCIL MINUTES July 14, 1998 13. PUBLIC HEARINGS (Continued) RESOLUTION NO. 8971 A Resolution of the City Council of the City of Orange confirming the Diagram and Assessment and providing for the levy of the annual assessment for Special Maintenance District 82- 1. MOTION SECOND AYES Murphy Mayor Coontz Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved that Resolution No. 8971 as introduced be adopted, and same was passed and adopted by the preceding vote.13.2 LANDSCAPE MAINTENANCE DISTRICT NO. 86-2, ANNUAL LEVY AND COLLECTION OF ASSESSMENTS, CITY OF ORANGE: (L1200.0 LMA-86- 2)Time set for a public hearing on the annual levy of assessments to fund costs and expenses for the maintenance of the improvements in Landscape Maintenance District No. 86-2 within the Upper Peters Canyon Specific Plan Area ( Santiago Hills).NOTE: Refer to Item No. 13.1 for discussion.MAYOR COONTZ OPENED THE PUBLIC HEARING. THERE BEING NO SPEAKERS,MAYOR COONTZ CLOSED THE PUBLIC HEARING.RESOLUTION NO. 8972 A Resolution of the City Council of the City of Orange confirming the Diagram and Assessment and providing for the levy of the Annual Assessment for Special Maintenance District 86- 2. MOTION SECOND AYES Murphy Mayor Coontz Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved that Resolution No. 8972 as introduced be adopted, and same was passed and adopted by the preceding vote. 13.3 LANDSCAPE MAINTENANCE DISTRICT NO. 94-1, ANNUAL LEVY AND COLLECTION OF ASSESSMENTS, CITY OF ORANGE: (L1200.0 LMA-94-1)Time set for a public hearing on the annual levy of assessments to fund the costs and expenses for the maintenance of the improvements in Landscape Maintenance District No. 94-1 in the Sycamore Crossing Tract.NOTE: Refer to Item 13.1 CITY COUNCIL MINUTES July 14, 1998 13. PUBLIC HEARINGS (Continued) MAYOR COONTZ OPENED THE PUBLIC HEARING. THERE BEING NO SPEAKERS, MAYOR COONTZ CLOSED THE PUBLIC HEARING. RESOLUTION NO. 8973 A Resolution of the City Council of the City of Orange confirming the Diagram and Assessment and providing for the levy of the annual assessment for Special Maintenance District 94- 1. MOTION SECOND AYES Murphy Mayor Coontz Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez Moved that Resolution No. 8973 as introduced be adopted, and same was passed and adopted by the preceding vote.14. PLANNING AND ENVIRONMENT - None 15. ADJOURNMENT The City Council recessed to Closed Session at 8:55 and reconvened at 9:45 p.m.MOTION SECOND AYES Murphy Spurgeon Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez The City Council adjourned at 9: 45 p.m.CA~C.rZ-Ar/~CASSANDRA J. THCART, CMCCITY CLERK a,? 'I / /v' 7p4/J ANNECOONTZ /~ MAYORt/' I j PAGE 28