RES-10525 Modifying Records Retention ScheduleRESOLUTION NO. 10525
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORANGE MODIFYING A RECORDS
RETENTION SCHEDULE.
WHEREAS, the City Clerk is responsible for the administration and management of
City records and public records and their retention as determined by their legal, fiscal,
administrative and archival value; and
WHEREAS, Sections 34090 and 34090.5 of the Government Code of the State of
California provide for the disposition of City records and public records; and
WHEREAS, Section 34090.7 of the Government Code of the State of California
provides for the destruction of duplicate City records and public records that are no longer
needed for reference, and in a manner prescribed by the legislative body of the City; and
WHEREAS, on August 14, 2001, the City Council approved Resolution No. 9499
which adopted a Records Retention Policy and Retention Schedule for the purpose of aiding
in the administration and management of City records and public records, including
procedures for reviewing and approving requests for records destruction; and
WHEREAS, additions and modifications are recommended to the current Retention
Schedule to reflect documents which have been added to the Schedule and to more
accurately reflect updated City and department policies; and
WHEREAS, the Records Retention Schedule, attached hereto as Exhibit A and
incorporated herein by this reference, itemizes records maintained by each department of the
City specified; and
WHEREAS, each record series contained in the attached Records Retention
Schedule has been examined and approved for retention or destruction by the City Attorney,
the City Clerk and the appropriate Department Head.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Orange as follows:
Section 1. The records retention Schedule in the form attached to this Resolution
as Exhibit "A" and made a part hereof by reference, is hereby approved and adopted.
Section 2. The City Clerk is hereby authorized and directed to retain and destroy
records identified on the Records Retention Schedule and in accordance with Government
Code Section 34090, et seq., the retention schedules set forth therein, and the procedures
contained in the Records Retention Policy, including the prior obtainment of the approval of
the City Attorney of the Annual List of records Destruction provided by the Department
Heads.
Section 3. Amendments, modifications and /or supplements to the Records
Retention Schedule shall only be authorized by resolution of the City Council.
Section 4. Nothing contained in this Resolution authorizes the destruction of the
following City records and public records.
a. Records affecting the title to real property or liens thereon.
b. Court records.
C. Records required to be kept by statute.
d. Records less than two (2) years old.
e. The minutes, ordinances and resolutions of the City Council of the
City of Orange or of any City advisory body, board, committee or commission.
ADOPTED this 14 day of December, 2010.
ATTEST:
Mary y, City Clerk o tprange
I MARY E. MURPHY, City Clerk of the City of Orange, California, do hereby
certify that the foregoing Resolution was duly and regularly adopted by the City Council of
the City of Orange at a regular meeting thereof held on the 14 day of December, 2010, by
the following vote:
AYES:COUNCIL MEMBERS:Whitaker, Smith, Cavecche, Dumitru, Bilodeau
NOES:COUNCIL MEMBERS:None
ABSENT:COUNCIL MEMBERS:None
ABSTAIN:COUNCIL MEMBERS:None
Mary E urphy, City Cl Orange
2