RES-11023 Letter of Understanding For Municipal EmployeesRESOLUTION NO. 11023
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORANGE ESTABLISHING A LETTER OF
UNDERSTANDING BETWEEN THE CITY OF
ORANGE AND THE ORANGE MUNICIPAL
EMPLOYEES' ASSOCIATION EFFECTIVE JULY 1,
2017 THROUGH DECEMBER 31, 2019.
WHEREAS, the City of Orange, hereinafter referred to as "City," and the Orange
Municipal Employees' Association have met and conferred in accordance with the requirements
of the Meyers - Milias -Brown Act; and
WHEREAS, the City and the Orange Municipal Employees' Association have reached
agreement on wages, salaries, and other terms and conditions of employment effective July 1,
2017 through December 31, 2019; and
WHEREAS, the City Council of the City of Orange has consulted with its Chief
Negotiator concerning the proposed employment terms contained in the attached Letter of
Understanding.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange
that the attached Letter of Understanding is approved and incorporated by reference as Exhibit
A
ADOPTED this 8th day of August 2017.
Teres E. Smith, Mayor, City of Orange
ATTEST:
Mary E. M ity Clerk, City of a
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF ORANGE
I, MARY E. MURPHY, City Clerk of the City of Orange, California, do hereby certify
that the foregoing Resolution was duly and regularly adopted by the City Council of the City of
Orange at a regular meeting thereof held on the 8th day of August 2017, by the following vote:
AYES: COUNCIL MEMBERS: Alvarez, Smith, Murphy, Nichols
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Whitaker
ABSTAIN: COUNCIL MEMBERS: None
Mary E. M ity Clerk, C' y range
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8246726.1 OR020 -066
EXHIBIT "A"
A LETTER OF UNDERSTANDING
BETWEEN THE CITY OF ORANGE AND
THE ORANGE MUNICIPAL EMPLOYEES' ASSOCIATION
EFFECTIVE JULY 1 2017 THROUGH DECEMBER 31, 2019
This Letter of Understanding ( "LOU ") is entered into by and between the City of Orange and
the Orange Municipal Employees' Association.
Recitals
A. The City of Orange (hereafter, "City ") and the Orange Municipal Employees'
Association ( "OMEA ") hereby enter into this LOU effective July 1, 2017.
B. The parties agree to incorporate the language addressed in this LOU into a new
Memorandum of Understanding ( "New MOU "), once both parties have the opportunity to
review and concur on any and all language changes that will become part of the New MOU.
A New MOU document will be presented to the City Council at a future meeting for its
approval.
C. All references to the "MOU" in this LOU shall be to that Memorandum of
Understanding by and between the City and OMEA adopted by City Council Resolution No.
10970. Except as to those provisions which expressly expired and /or those provisions
expressly addressed by this LOU, the terms and conditions of the MOU remain operative
until the New MOU is approved and adopted.
Agreement
1. Term and Effective Date.
The term of this LOU shall be from July 1, 2017 to December 31, 2019, and will become
effective upon ratification by the OMEA membership and approval of the City Council.
2. Salary (MOU Appendix "A ").
Effective the pay period ending August 19, 2017, the first full pay period in July 2018, and
the first full pay period in July 2019, employees shall receive lump -sum payments in
accordance with the Schedule attached as Appendix "A."
Only employees that are active (employed by the City) during the pay period that a lump -
sum payment is to be made are eligible for such payments. Payments will be according to
the classification the member is in at the time the lump -sum payment is made. Members in
an acting position at the time of the lump -sum payment will receive the amount for their
acting classification, regardless of whether their acting classification is within OMEA. Part-
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8246726.1 OR020 -066
time, benefitted employees will receive a pro -rata share equivalent to their FTE classification
in payroll at the time of the payment (e.g., a 25 -hour employee will receive 62.5% of the
lump sum amount — 25 -hour employees are a 0.625 FTE).
If OMA, OMCEA, and /or WDEA receive any increase in salary, including base salary, lump
sum payments, and /or step increases, and/or medical insurance greater than this unit in the
fiscal years covered by the New MOU, then this unit shall receive the same.
3. Medical Insurance (MOU Article XVI, Section 1B).
Modify Article XVI, Section 1B of the MOU to provide that the City's contribution shall be
increased by $50 effective January 1, 2018, and increased by an additional $50 effective
January 1, 2019.
4. Vacation Conversion (MOU Article XII, Section 3).
Effective July 1, 2017, an employee may convert up to 50% of his/her current annual
vacation accrual into cash in lieu of time off with pay during the 2017 -2018 fiscal year. An
employee requesting such a conversion must meet the eligibility requirements as set forth in
Section 1, and may so convert twice during the 2017 -2018 fiscal year.
Effective July 1, 2018, an employee may convert up to 50% of his/her current annual
vacation accrual into cash in lieu of time off with pay during the 2018 -2019 fiscal year. An
employee requesting such a conversion must meet the eligibility requirements as set forth in
Section 1, and may so convert twice during the 2018 -2019 fiscal year.
Effective July 1, 2019, an employee may convert up to 50% of his/her current annual
vacation accrual into cash in lieu of time off with pay during the 2019 -2020 fiscal year. An
employee requesting such a conversion must meet the eligibility requirements as set forth in
Section 1, and may so convert twice during the 2019 -2020 fiscal year.
5. Educational/Wellness Reimbursement (MOU Article XVII, New Section 4)
Effective July 1, 2017, the parties agree to amend Article XVII, Section 4 to provide as
follows:
The City agrees to allow reimbursement to employees of up to $375 of the $1,250.00 allotted
per fiscal year towards reimbursement for items 1, 2 and/or 3 below. Requests must be
approved, prior to purchase or participation, by the Human Resources Director.
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8246726.1 OR020 -066
1) Membership in a health/fitness club.
2) Participation in a weight loss /stop smoking/wellness /fitness program.
3) Fitness equipment (home gym equipment).
The City will not reimburse employees for any of the above listed activities for
family /dependent health related expenses.
6. Acting Position (MOU Article IX, New Section 5).
Amend Article IX, to add Section 5, to provide as follows:
SECTION 5. Promotion from Acting into Permanent Position. An employee who is
promoted from an acting position to that same position on a permanent basis shall receive
credit for time served while acting in that position, towards any applicable probationary
period for the permanent position, up to a maximum of six months.
7. Shift Differential Pay (MOU Article III, Section 9).
Effective upon execution of this agreement, Article III, Section 9.A shall be amended as
follows:
A. All Recreation Services Coordinators, regular full -time library personnel and all part-time
library personnel budgeted to work 20 hours or more per week on a fiscal year basis herein
who are assigned or cover a regularly scheduled shift working after 6:00 p.m. and/or who are
assigned or cover a regularly scheduled shift working a Saturday, Sunday, or Holiday, shall
be eligible to receive an additional $3.00 per hour for all shift hours worked (i.e., only those
hours worked after 6:00 p.m., as well as all hours on Saturdays, Sundays, and Holidays).
8. Vacation (MOU Article XII, Section 1).
Effective upon execution of this agreement, Article XII, Section 1 shall be amended as
follows:
SECTION 1. Vacation Accrual. All full -time, regular employees accrue paid vacation as
follows:
After Year(s)Vacation Hours
of service Per Year
1 80
2 96
3 104
4 112
5 through 10 120
11 128
12 136
13 144
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8246726.1 OR020 -066
14 152
15 160
16 164
17 168
18 172
19 176
20 180
21 184
22 188
23 192
24 or more 200
9. Lanauaae Clean-up/Other.
Implement mutually agreed language clean-up to conform MOU to current practices or
agreements.
10. Status of MOU.
Except as specifically provided and amended herein, the terms and conditions of the MOU
shall govern the provisions of wages, salaries and other benefits for all covered employees.
This LOU shall not be interpreted to extend and/or limit any other rights, benefits, or
compensation of either party except as specifically provided herein and both this LOU and
the New MOU shall expire on December 31, 2019.
City of Orange
Dated 31 7
By: gcv.
Teresa E. Smith, Mayor
Orange Municipal Employees'
Association
Dated: 9b i47
Shawn Horning,
Attest:
Mary E. rp , City Clerk
A proved as
Laura J. Kalty
Special Counsel for the City
LIZA
Matthew
iBy: If C L al
Taylor Abernathy, Secretary
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8246726.1 OR020 -066
Appendix "A
8246726.1 OR020 -066
APPENDIX "A"
City of Orange
Orange Municipal Employees' Association
Schedule of Lump Sum Payments
Lump Sum Payment
Monthly Upon Council
Classification Title
Accountant
Administrative Assistant
Administrative Specialist
Assistant Engineer
Assistant Planner
Associate Civil Engineer
Associate Engineer
Associate Planner
Building Inspector
Business License Inspector
Buyer
Code Compliance Officer
Combination Building Inspector
Construction Inspector I
Construction Inspector II
Engineering Technician I
Engineering Technician II
Environmental Compliance Specialist
Environmental Scientist
Finance Assistant
Finance Clerk
GIS Analyst
Housing Specialist
Human Resources Technician
Lead Business License Inspector
Lead Finance Clerk
Librarian I
Librarian II
Librarian III
Library Assistant
Library Clerk
Library Page
Library Support Services Assistant
Library Technology Assistant
Library Technology Coordinator
Library Volunteer Coordinator
Office Assistant
Payroll Technician
Permit Technician
Range F -step Approval July 2018 July 2019
540 6,759 1,622.16 1,622.16 811.08
488 5,215 1,251.60 1,251.60 625.80
486 5,163 1,239.12 1,239.12 619.56
569 7,811 1,874.64 1,874.64 937.32
527 6,335 1,520.40 1,520.40 760.20
592 8,760 2,102.40 2,102.40 1,051.20
592 8,760 2,102.40 2,102.40 1,051.20
562 7,543 1,810.32 1,810.32 905.16
528 6,367 1,528.08 1,528.08 764.04
516 5,997 1,439.28 1,439.28 719.64
524 6,241 1,497.84 1,497.84 748.92
522 6,179 1,482.96 1,482.96 741.48
538 6,692 1,606.08 1,606.08 803.04
509 5,791 1,389.84 1,389.84 694.92
529 6,399 1,535.76 1,535.76 767.88
498 5,482 1,315.68 1,315.68 657.84
518 6,057 1,453.68 1,453.68 726.84
522 6,179 1,482.96 1,482.96 741.48
592 8,760 2,102.40 2,102.40 1,051.20
501 5,565 1,335.60 1,335.60 667.80
466 4,673 1,121.52 1,121.52 560.76
592 8,760 2,102.40 2,102.40 1,051.20
522 6,179 1,482.96 1,482.96 741.48
496 5,427 1,302.48 1,302.48 651.24
526 6,303 1,512.72 1,512.72 756.36
526 6,303 1,512.72 1,512.72 756.36
504 5,648 1,355.52 1,355.52 677.76
524 6,241 1,497.84 1,497.84 748.92
544 6,896 1,655.04 1,655.04 827.52
464 4,627 1,110.48 1,110.48 555.24
418 3,678 882.72 882.72 441.36
350 2,620 628.80 628.80 314.40
464 4,627 1,110.48 1,110.48 555.24
464 4,627 1,110.48 1,110.48 555.24
524 6,241 1,497.84 1,497.84 748.92
474 4,863 1,167.12 1,167.12 583.56
438 4,064 975.36 975.36 487.68
526 6,303 1,512.72 1,512.72 756.36
488 5,215 1,251.60 1,251.60 625.80
City of Orange
Orange Municipal Employees' Association
Schedule of Lump Sum Payments
Lump Sum Payment
Monthly Upon Council
Classification Title
Plan Check Engineer
Planning Aide
Project Engineer
Recreation Services Coordinator
Senior Combo. Building Inspector
Senior Finance Clerk
Senior Library Clerk
Senior Office Assistant
Senior Permit Technician
Senior Traffic Signal Technician
Stock Clerk
Traffic Management Center Tech
Traffic Signal Technician I
Traffic Signal Technician II
Transportation Analyst
Warehouse /Inventory Specialist
Range F -step Approval July 2018 July 2019
569 7,811 1,874.64 1,874.64 937.32
497 5,455 1,309.20 1,309.20 654.60
579 8,211 1,970.64 1,970.64 985.32
505 5,677 1,362.48 1,362.48 681.24
558 7,394 1,774.56 1,774.56 887.28
486 5,163 1,239.12 1,239.12 619.56
448 4,272 1,025.28 1,025.28 512.64
458 4,490 1,077.60 1,077.60 538.80
508 5,762 1,382.88 1,382.88 691.44
558 7,394 1,774.56 1,774.56 887.28
447 4,251 1,020.24 1,020.24 510.12
558 7,394 1,774.56 1,774.56 887.28
498 5,482 1,315.68 1,315.68 657.84
518 6,057 1,453.68 1,453.68 726.84
592 8,760 2,102.40 2,102.40 1,051.20
505 5,677 1,362.48 1,362.48 681.24