Study Session Minutes 06/07/11APPROVED BY THE CITY COUNCIL ON JUNE 14, 2011
CITY COUNCIL MINUTES
STUDY SESSION
ORANGE, CALIFORNIA
June 7, 2011
The City Council of the City of Orange, California convened on June 7, 2011 at 3:30 p.m. for a
Closed Session in the Council Briefing Room, 300 E. Chapman Avenue, Orange, California.
3:30 P.M.
Council Briefing Room
CLOSED SESSION - Conference with Labor Negotiator pursuant to Government Code
Section 54957.6:
City Negotiators: Chief Negotiator Jeffrey Freedman, Assistant City Manager Rick
Otto, Human Resources Director Steven Pham, and Assistant Human Resources
Director Mike Harary
Employee Organizations: Orange City Fire Fighters and all Misc. Bargaining
Groups
The City Council of the City of Orange, California convened on June 7, 2011 at 5:00 p.m. for
an Adjourned Regular Meeting, Study Session in the Council Chambers, 300 E. Chapman
Avenue, Orange, California
5:00 P.M.
Council Chambers
1. OPENING
1.2 ROLL CALL
PRESENT — Whitaker, Smith, Cavecche, Dumitru, Bilodeau
ABSENT - None
1.3 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS — None
2. PUBLIC COMMENTS — None
3. CONSENT CALENDAR — None
4. REPORTS FROM MAYOR CAVECCHE — None
5. REPORTS FROM COUNCILMEMBERS — None
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS — None
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CITY COUNCIL MINUTES June 7, 2011
7. ADMINISTRATIVE REPORTS — None
8. REPORTS FROM CITY MANAGER
8.1 Update on the Proposed FY 2011 -12 Budget.
Rick Otto, Assistant City Manager, provided a power point presentation, reviewing projected
Revenues, Expenditures, and the Fund Balance. Information was also provided relating to
several budget policy decisions.
Fiinrl Rnlnnre
City Manager John Sibley asked for direction on the use of approximately $3 million to $3.5
million in the Fund Balance available towards balancing the budget.
The consensus of the Council was to use some of the Fund Balance this year, but less than the
$3.5 million, citing the need to reduce expenses even further, be more conservative in
projections, and continue to look at the organizational structure.
Organizational Assessment
Mr. Otto stated the estimated completion date is December 2011.
Mayor Cavecche asked that no frozen positions be eliminated in the Police Department until
after the assessment is completed. She suggested the budget be revisited in January, along
with the organizational assessment, and with an additional look at more savings.
Community Services
After School Programs
Marie Knight, Community Services Director, reported this is a ten month program serving
approximately 150 children, and $90 per month /per participant would be full cost recovery.
Council discussed the fact that staffing is insufficient even with cost recovery; and other after
school programs are provided by the School District and the YMCA.
Council discussed a possible partnership with the Friendly Center; and that the CDBG funds
used towards this program could possibly be allocated to the Friendly Center allowing them to
run the program.
The consensus of the Council was that this program could not continue to be subsidized and/or
offered.
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CITY COUNCIL MINUTES June 7, 2011
8. REPORTS FROM CITY MANAGER (Continued)
Day Camp at Killefer
The majority of the Council agreed this program could not continue to be subsidized.
Mayor pro tem Smith stated she would pursue scholarships, through churches and
organizations, for the children's programs as she stated they are necessary to protect the health
and safety of children in the community.
Summer Aquatics
Council agreed to maintain the Aquatics program, looking at the possibility of contracting this
program out, and possible non - resident fee structure.
Community Events
Marie Knight, Community Services Director noted the net cost to the city is approximately
$45,000 for all events after sponsorships, donations and ticket sales for 3 rd of Jul; are
considered; and that staff is hoping to increase sponsorships in the upcoming year.
Council agreed to keep the events, but continue to look at ways to reduce costs.
Councilmember Dumitru asked for information on costs from other departments for Treats in
the Streets, including Public Works, Police and Fire.
Mayor pro tem Smith asked to look into using volunteer groups to assist with staffing.
Councilmembers Bilodeau and Dumitru suggested that the sale of legal fireworks be re-
examined, which could financially benefit both the city and non - profit organizations.
Library
Council agreed to close the Main Library every Friday, and asked staff to continue to find
ways to keep the branch libraries open.
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CITY COUNCIL MINUTES June 7, 2011
9. LEGAL AFFAIRS — None
10. ADJOURNMENT
The City Council adjourned at 6:50 p.m. to its Regular Meeting of Tuesday, June 14, 2011, at
4:30 p.m. in the Council Chambers.
Declaration of City Clerk, Mary E. Murphy, declaring posting of the City Council Agenda of
a Study Session on June 7, 2011 at Orange Civic Center kiosk, Police Facility at 1107 North
Batavia, and Orange Public Library at 407 N. Chapman; all of said locations being in the
City of Orange and freely accessible to members of the public at least 72 hours before
commencement of said Study Session.
U A O YN V. CAVE CHE
CITY CLERK MAYOR
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