Council Minutes 09/08/15APPROVED BY THE CITY COUNCIL ON OCTOBER 13, 2015
CITY COUNCIL ORANGE, CALIFORNIA
MEETING MINUTES SEPTEMBER 8, 2015
The City Council of the City of Orange, California convened on September 8, 2015, at 5:00 p.m.
in a Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California.
5:00 P.M. SESSION
1. ROLL CALL
PRESENT - Alvarez, Whitaker, Smith, Murphy, Nichols
ABSENT - None
2. ORAL COMMUNICATIONS - None
3. RECESS TO CLOSED SESSION
NOTE: Item B was not heard and removed from the agenda.
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Laura Kalty, Special Counsel, Will Kolbow, Finance Director
and Lisa Kim, Economic Development Manager.
Employee Organizations: All bargaining groups.
b. Public Employee Appointment — Pursuant to Government Code Section 54957(b):
Title: City Manager
4. ADJOURNMENT — At 6:00 p.m. the City Council adjourned the Closed Session to its
Regular Meeting on Tuesday, September 8, 2015, in the Council Chambers.
CITY COUNCIL MINUTES
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
SEPTEMBER 8, 2015
Given by Reverend Chineta Goodjoin from New Hope Presbyterian Church.
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Mayor pro tem Fred Whitaker.
1.3 ROLL CALL
PRESENT - Alvarez, Whitaker, Smith, Murphy, Nichols
ABSENT - None
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Mayor Smith announced a thank you to City staff for their help in the successful completion
of the 2015 Orange International Street Fair.
Proclamation naming September as Library Card Sign -up Month.
Presentation from Chapman University's Solar Decathlon Team.
The City Council confirmed with the students that the showing of their project will be on
October 8 -11 and October 15 -18 at the Great Park in Irvine. More info at:
www.teamoc20l5.com
Presentation of Retirement Resolution to Aurelio "Al" Medina.
2. PUBLIC COMMENTS
Thelma Villanueva — spoke about local government covering up corruption and murder in
Orange County.
Steve Rocco — spoke about local government covering up corruption and murder in Orange
County.
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CITY COUNCIL MINUTES
3. CONSENT CALENDAR
SEPTEMBER 8, 2015
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3A. CONSENT CALENDAR
3.1 Confirmation of warrant registers dated July 30, August 6,10,13,19, 20, 26, and 27, 2015.
ACTION: Approved.
3.2 City Council Minutes, Regular Meeting of August 11, 2015. (C2500.D.4)
ACTION: Approved.
3.3 Waive reading in full of all ordinances on the Agenda.
ACTION: Approved.
3.4 Investment Oversight Committee Report for the period ending August 31, 2015.
(OR1800.0.27.16)
ACTION: Received and filed.
AGREEMENTS
3.5 Agreement with Integrity Automated Solutions (IAS) for an amount not to exceed
$37,960 for an Energy Management System (EMS) and Access Door Upgrades for
several city buildings. (A2100.0 Agr -6264)
ACTION: Approved Agreement and authorized the Mayor and City Clerk to execute the
necessary documents on behalf of the City.
3.6 Approval of a consultant services agreement between Willdan Homeland Solutions
for preparation of a Local Hazard Mitigation Plan (LHMP). (A2100.0 Agr -6257)
ACTION: Approved the agreement with Willdan Homeland Solutions for development of
Local Hazard Mitigation Plan (LHMP) in an amount not to exceed $43,895.92.
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CITY COUNCIL MINUTES SEPTEMBER 8, 2015
3. CONSENT CALENDAR (Continued)
3.7 Approval of expenditure for service agreement with Xerox Government Systems,
LLC to provide Firehouse RMS (Records Management Software), FH Inspector for
iPad, as well as service and training. (A2100.0 Agr -6258)
NOTE: Councilmember Murphy recorded an abstention due to a potential conflict with
his employment.
ACTION: 1) Approved a 5 year agreement between the City of Orange and Xerox
Government Systems, LLC, as the sole source provider for comprehensive Records
Management Software (Firehouse RMS) with iOS field applications and authorized the
Mayor and City Clerk to execute on behalf of the City; and 2) Authorized the expenditure
of funds from account 560.3012.56033.20239 (Records Management Software) in the
amount of $60,020.
3.8 Approval of a consultant services agreement with Moore, Iacofano, Goltsman, Inc., a
private planning consultant firm, to provide current and advance planning
assignments and prepare planning studies and reports. (A2100.0 Agr- 6016.B)
ACTION: Approved and authorized the Mayor and City Clerk to execute the professional
services agreement with Moore, Iacofano, Goltsman, Inc., not to exceed $45,000.
3.9 Employment Agreement with City Manager Richard Otto. (A2100.0 Agr- 6198.A)
ACTION: Approved Employment Agreement with City Manager Richard Otto.
APPROPRIATIONS
3.10 Appropriation of funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department Training Hours. (C2500.H)
ACTION: 1) Accepted into the City's revenue budget an $18,821.04 payment from
Rancho Santiago Community College District, into revenue account
100.3023.48210.20234 — (Santa Ana College 15 -16); and 2) Authorized the appropriation
of $18,821.04 into expenditure account 100.3023.51840.20234 — (Santa Ana College 15-
16).
BIDS
3.11 Rejection of all bids for Bid No. 145 -57; Drought Resistant Landscape Renovation for
Water Plant Headquarters and South Yard. (C2500.M)
ACTION: Rejected all bids received.
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CITY COUNCIL MINUTES
3. CONSENT CALENDAR (Continued)
3.12 CLAIMS (C3200.0)
SEPTEMBER 8, 2015
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
1) Deny the following Application to Present a Late Claim:
a. Maricela Agramont
2) Deny the following Claims for Damages:
a. Cheryl Davidson Zuidema
b. Mercury Insurance subrogee for James R. Smith
c. Addie Ford, Orange Motors
d. State Farm subrogee for Zoila Naranjo
e. Dolores Alvarez
f. Edgar E. Martinez
ACTION: Denied Claim(s) for damages and referred to City Attorney and Adjuster.
CONTRACTS
3.13 Award of Contract — Bid No. 156 -03; Award of FY 2014 -15 Community Development
Block Grant (CDBG) Street /Sewer Improvement Projects: First Street, Kelly
Avenue, Pixley Street, Center Street, Culver Avenue, Parker Street and Clark Street.
(A2100.0 Agr -6259)
ACTION: 1) Awarded the contract in the amount of $559,027 to All American Asphalt,
and authorized the Mayor and City Clerk to execute the necessary documents on behalf of
the City; and 2) Approved the transfer of funds among the following accounts:
CDBG
310.9645.57130.11070 CDBG Contingency
310.9645.56330.30033 (First Rehab. )
$ 6,000.00
CDBG
310.9645.57130.11070 CDBG Contingency
310.9645.56330.30035 (Pixley Rehab.)
$ 1,000.00
CDBG
310.9645.57130.11070 CDBG Contingency
310.9645.56330.30036 (First Sewer)
$28,000.00
CDBG
310.9645.57130.11070 CDBG Contingency
310.9645.56330.30038 (Culver Rehab.)
$63,000.00
Total
$98,000.00
3.14 Award of Contract — Bid No. 156 -01; Traffic Striping, Pavement Markings, and
Raised Pavement Markers. (A2100.0 Agr -6260)
ACTION: Awarded the contract in the amount of $134,425 to BC Traffic Specialist, and
authorized the Mayor and the City Clerk to execute on behalf of the City.
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CITY COUNCIL MINUTES SEPTEMBER 8, 2015
3. CONSENT CALENDAR (Continued)
3.15 Final Acceptance of Bid No. 145 -45; Lemon Street Storm Drain Improvement Project
performed by Palp, Inc., dba Excel Paving Company; and authorization to file the
Notice of Completion with the County Recorder. (No staff report required (A2100.0
Agr -6224)
ACTION: Accepted public work improvements, authorized release of Federal Insurance
Company of Indiana Bond No. 8233 -95 -66 in the amount of $130,767.00 to the contractor
on said job, and authorized the Mayor and City Clerk to execute the Notice of Completion.
PURCHASES
3.16 Authorization to purchase bus shelters from Tolar Manufacturing Company, Inc. for
Bus Stop Enhancements at Seven Locations Citywide Project. (S4000.S.3.1.5)
ACTION: Authorization to purchase seven bus shelters in the amount of $122,420 from
Tolar Manufacturing Company, Inc.
3.17 Purchase six cardiac monitor /defibrillators, one Automatic External Defibrillator
(AED) PRO and fourteen replacement AED batteries from Zoll Medical Corporation.
(C2500.H)
ACTION: Approved the purchase of six Zoll "X" Series cardiac monitor /defibrillators,
one AED PRO, and fourteen replacement AED PRO batteries from Zoll Medical
Corporation for $243,678.51.
RESOLUTIONS
3.18 RESOLUTION NO. 10883 (C2500.M.1.1)
A Resolution of the City Council of the City of Orange to Designate the City of Orange as
Part of the Recycling Market Development Zone.
ACTION: Adopted Resolution 10883 incorporating portions of the City of Orange as a
RMDZ and participant in the Orange County RMDZ (OC RMDZ) program with the City
of Huntington Beach as the lead agency.
3.19 RESOLUTION NO. 10886 (C2500..1)
A Resolution of the City Council of the City of Orange Expressing Appreciation to Aurelio
"Al" Medina of the Finance Department and Commending Him for Twenty -Five Years of
Loyal and Dedicated Service.
ACTION: Approved.
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CITY COUNCIL MINUTES SEPTEMBER 8, 2015
3. CONSENT CALENDAR (Continued)
SPECIAL EVENTS
3.20 Special Event Permit with runDisney/Disney Sports Attractions for a Half- Marathon
on Sunday, November 15, 2015. (P1300.0)
ACTION: Authorized street closures pursuant to the requirements of Section 12.58.015 of
the OMC.
3B. SUCCESSOR AGENCY TO THE ORANGE REDEVELOPMENT AGENCY
3.21 RESOLUTION NO. SAORA -020 (SA1000.0)
A Resolution of the Successor Agency to the Orange Redevelopment Agency
Approving a Recognized Obligation Payment Schedule and Related Administrative
Budget for the period covering January 1, 2016, through June 30, 2016, pursuant to
Section 34177(I)(2)(A) of the California Community Redevelopment Law.
ACTION: 1) Approved Resolution No. SAORA -020 and direct Successor Agency Clerk to
record previously stated City Council abstentions and reasons therefore as part of the
minutes; and 2) Directed staff to transmit ROPS 15 -16B and related Administrative Budget
to the Oversight Board of the Successor Agency to the Orange Redevelopment Agency.
Note: Councilmember Whitaker announced that Metrolink was no longer a client of his law
firm and potential conflicts no longer exist. Previously Stated Abstentions:
Councilmember Alvarez
Line Item No. 15 -16 (Royer & South Grand Apts) due to property ownership in area.
Line Item No. 27 -28 ( Metrolink Parking Structure) due to property ownership in area.
Line Item No. 73 (Tierra West) due to property ownership in area.
Line Item No. 91, 93 and 95 (Project Management) due to property ownership in area.
Identified in prior ROPS 13 -14A as Line Item 18.
Line Item No. 100 -102 (Property Maintenance) due to property ownership in area.
Identified in prior ROPS 13 -14A as Line Item 18.
Line Item No. 106 (Property Management) due to property ownership in area. Identified in
prior ROPS 13 -14A as Line Item 30.
Line Item No. 110, 112 -113 (Property Maintenance) due to property ownership in area.
Identified in prior ROPS 13 -14A as Line Item 18.
Line Item No. 124 -127 (Property Maintenance) due to property ownership in area.
Identified in prior ROPS 13 -14A as Line Item 18.
MOTION - Alvarez
SECOND - Nichols
AYES - Alvarez, Whitaker, Smith, Murphy, Nichols
For Item 3.7 Councilmember Murphy recused due to a potential conflict with his
employment. For Item 3.21 see previously stated abstentions. All other Consent Calendar
items were approved as recommended.
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CITY COUNCIL MINUTES SEPTEMBER 8, 2015
END OF CONSENT CALENDAR
4. REPORTS FROM MAYOR SMITH
4.1 Appointment to the City of Orange Planning Commission.
MOTION -Nichols
SECOND -Whitaker
AYES - Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to appoint Dave Simpson to the City of Orange Planning Commission to fill an
unexpired term ending June 30, 2016.
4.2 City Council Reorganization.
MOTION - Smith
SECOND - Whitaker
AYES - Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to appoint Mark A. Murphy as Mayor pro tem.
5. REPORTS FROM COUNCILMEMBERS
5.1 Councilmember Alvarez: Report on mosquitos infected with West Nile Virus from
the Orange County Mosquito and Vector Control District.
Councilmember Alvarez reported that the West Nile Virus is still spreading in Orange
County. Twenty cases have been confirmed in the City. The Orange County Mosquito and
Vector Control Board has decided the best course of action is to spray. Spraying is
scheduled for September 9 and 10 between the hours of 10:00 p.m. and 4:00 a.m. The
Orange County Health Department and the Orange County Board of Supervisors have also
agreed to the plan.
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS - None
7. ADMINISTRATIVE REPORTS - None
8. REPORTS FROM CITY MANAGER
City Manager Rick Otto thanked the City Council for their trust and faith in him and his
staff by naming him City Manager.
9. LEGAL AFFAIRS - None
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY - None
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CITY COUNCIL MINUTES
11. PUBLIC HEARINGS - None
12. ADJOURNMENT - The City Council adjourned at 6:55 p.m.
SEPTEMBER 8, 2015
The next Regular City Council Meeting will be held on Tuesday, October 13, 2015, at 6:00
p.m. in the Council Chambers, with an employee recognition at 4:30 p.m. and a Closed
Session beginning at 5:00 p.m., if necessary.
MAR E &RPHY
CITY CLERK
(-- 4a�Z7
TERESA E. SMITH
MAYOR
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