HomeMy WebLinkAbout03.17 Traffic Engineering Services Agreement1. SUBJECT
Award of Consultant Services Agreement for preparing plans, specifications, and estimates for
Traffic Engineering Services on (SP -4000) Glassell Street at Meats Avenue Left Turn Signal
Modifications and (SP -4005) Glassell Street at Collins Avenue Left Turn Signal Modifications.
2. SUMMARY
This Consultant Services Agreement with Kimley -Horn and Associates, Inc. includes
professional traffic engineering services for preparation of plans, specifications, and estimates for
Glassell Street at Meats Avenue Left Turn Signal Modifications and Glassell Street at Collins
Avenue Left Turn Signal Modifications.
3. RECOMMENDED ACTION
Award the contract in the amount of $56,567 to Kimley -Horn and Associates, Inc. and authorize
the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
550.5011.56100.30080 CIP - Glassell St and Meats Avenue left turn Ph. Mod $40,000
550.5011.56100.30081 CIP - Glassell St and Collins Avenue left turn Ph. Mod $40,000
$80,000
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Circulation and Mobility Goal 1.0 Provide a safe, efficient, and comprehensive circulation
system that serves local needs, meets forecasted demands, and sustains quality of life in
neighborhoods.
Policy 1.2: Identify key intersections and streets with historical or projected traffic congestion
problems and apply creative traffic management measures to improve overall circulation.
7. DISCUSSION and BACKGROUND
The City pursued and obtained funding from the California Department of Transportation
(Caltrans) under the Highway Safety Improvement Program (HSIP) in order to modify the
existing intersections on Glassell Street at Meats Avenue and Glassell Street at Collins Avenue.
$80,000 in HSIP grant funding was obtained for both projects to cover the City's cost for the
preparation of plans, specifications, and cost estimate. Additionally, the City has been approved
for HSIP grant funding to cover the cost of constructing the improvements.
City staff requested proposals from four qualified engineering firms for the preparation of the
plans, specifications, and estimates for Traffic Engineering Services on Glassell Street at Meats
Avenue Left Turn Signal Modifications and Glassell Street at Collins Avenue Left Turn Signal
Modifications. Three proposals were received with cost proposals ranging from $49,510 to
$74,324. The firms were evaluated and ranked based on experience and qualifications as follows:
1) Kimley -Horn and Associates, Inc.
2) KOA Corporation
3) FPL and Associates, Inc.
Kimley -Horn and Associates, Inc. showed thorough understanding of the project scope,
challenges, and requirements. Staff recommends awarding a contract to Kimley -Horn and
Associates, Inc. Kimley -Horn and Associates, Inc. initial cost proposal was $65,522. Public
Works staff was able to negotiate the fee down to $56,567.
8. ATTACHMENTS — 771
• Consultant Services Agreement and scope of work
• Cost Proposal
• Consultant Selection Worksheets and related documentation are on file in Public Works.
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ITEM 2 03/13/18
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.15 Approval of plans and specifications for Senate Bill (SB) 1 Street Improvements, FY
2017 -18, Bid No. 178 -33; and authorization to advertise for bids. (S4000.S.7)
ACTION: Approved plans and specifications and authorized advertisement for bids for the
SB -1 Street Improvements, FY 2017 -18.
3.16 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Mark Dawson
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims Adjuster.
3.17 Award of Consultant Services Agreement to Kimley -Horn and Associates, Inc. for
preparing plans, specifications, and estimates for Traffic Engineering Services on
Glassell Street at Meats Avenue Left Turn Signal Modifications and Glassell Street
at Collins Avenue Left Turn Signal Modifications. (A2100.0; AGR -6581)
ACTION: Awarded the contract in the amount of $56,567 to Kimley -Horn and Associates,
Inc. and authorized the Mayor and City Clerk to execute on behalf of the City.
3.18 Final Acceptance of Bid No. 178 -06; Katella Avenue Sidewalk Improvements, 450 feet
w/o Struck Avenue to Stadium Promenade; and authorization to file the Notice of
Completion with the County Recorder. (A2100.0; AGR -6528)
ACTION: Accepted the Katella Avenue Sidewalk improvement project as complete, and
authorized the Mayor and City Clerk to execute the Notice of Completion.
3.19 Award of Contract for Community Development Block Grant (CDBG) Americans
with Disabilities Act (ADA) Wheelchair Access Ramps at Various Locations Project
(FY18), Bid No. 178 -20. (A2100.0; AGR -6582)
ACTION: 1) Rejected the bid received from the apparent low bidder, C.J. Concrete
Construction, Inc., a California Corporation, on the basis that the bid was not responsive;
and 2) Awarded the contract to Vido Samarzich, Inc. in an amount not -to- exceed $204,300,
and authorized the Mayor and City Clerk to execute on behalf of the City.
3.20 Approval of "NO FEE" parking permits in Municipal Parking Lot No. 2 on South
Orange Street for the Assistance League of Orange (ten permits) and the First United
Methodist Church (two permits). (54000.S.3.1.2)
ACTION: Approved the request and issue the parking permits to be valid from July 1,
2018, through December 31, 2018; and also from January 1 2019, through June 30, 2019.
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