SR - - (27)AGENDA
Regular Meeting
August 8, 2017
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber
300 E. Chapman Avenue, Orange, CA 92866
TERESA E. SMITH
Mayor
MARK A. MURPHY FRED M. WHITAKER
Mayor pro tem
MICHAEL ALVAREZ
Councilmember
Wayne W. Winthers Rick Otto
City Attorney City Manager
Councilmember
KIMBERLEE NICHOLS
Councilmember
Mary E. Murphy
City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and
the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E. Chapman Ave., Orange, CA. or by calling (714) 744 -5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
CITY COUNCIL AGENDA
August 8, 2017
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda packet
distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the
City's Website. Information may be obtained by calling the City Clerk's Office at (714) 744 -5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are agendized under Public Comments section at the beginning of the
6:00 p.m. Session.
In accordance with Ordinance No. 10 -01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council. In accordance with Ordinance No. 43 -60 no person
except City officials and their representatives shall be permitted within the rail in front of the
Council Chamber without the express consent of the Council. Members of the public are advised
that all pagers, cellular telephones and any other communication devices are to be turned off upon
entering hey Council Chamber. Your cooperation is appreciated
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give
it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and
address for the record. The Mayor will call on you to speak when that Agenda item is considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel 3 and AT &T U-
verse Channel 99 and streamed live and on- demand on the City's website at
www.cityoforange.org
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk
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CITY COUNCIL AGENDA
August 8, 2017
5:00 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Laura Kalty, Special Counsel
Employee Organizations: All Bargaining Groups.
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, August 8, 2017, at 6:00
p.m. in the Council Chamber.
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CITY COUNCIL AGENDA
August 8, 2017
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Pastor Bob Burris, Taft Avenue Community Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Mayor Teresa Smith
1.3 ROLL CALL
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off - agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off - agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
August 8, 2017
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated July 7, July 11, July 13, July 18, July 21, and
July 27, 2017.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of July 11, 2017; and Special Meetings of July
5 and July 25, 2017.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Monthly Treasurer's Reports for April, May, and June 2017.
RECOMMENDED ACTION: Receive and file.
3.5 Appropriation of designated grant funding received from the California Department
of Resources Recycling and Recovery (CalRecycle) for the Oil Payment Program,
Cycle 7.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget $38,765 in grant
funding from CalRecycle and appropriate to the following revenue account number:
220.5022.45290.20367 - Oil Payment Program Cycle 7 16 -17- $38,765; and 2) Authorize
the appropriation of $38,765 into the following expenditure account numbers:
220.5022.50002.20367 - Oil Payment Prg. Cycle 7 16 -17 — Salaries & Ben- $8,765;
220.5022.51001.20367 - Oil Payment Prg. Cycle 7 16 -17 — Contractual Serv.- $20,000;
220.5022.53001.20367 - Oil Payment Prg. Cycle 7 16 -17 — Materials & Supp. - $10,000.
3.6 Appropriation of $29,500 from the Federal Asset Forfeiture unreserved fund balance
for the purchase of a storage shelving system from Vital Valt.
RECOMMENDED ACTION: Authorize the appropriation of $29,500 from (355) Federal
Asset Forfeiture unreserved fund balance to expenditure account number
355.4011.55131.00000, Federal Asset Forfeiture, Equipment.
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CITY COUNCIL AGENDA
August 8, 2017
3. CONSENT CALENDAR (Continued)
3.7 Appropriation of funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department training hours.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a $15,130.25
payment from Rancho Santiago Community College District, into revenue account
100.3023.48210.20234 — (Expense Reimbursement Santa Ana College Fire Training); and
2) Authorize the appropriation of $15,130.25 into expenditure account
100.3023.51840.20234 — (Local- Training Santa Ana College).
3.8 Consultant Services Agreement with IBI Group (US), Inc., to prepare an update to
the City's parking code.
RECOMMENDED ACTION: Approve the Consultant Services Agreement with IBI
Group (US), Inc., to update the City's parking code for a not -to- exceed cost of $84,000;
and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
3.9 Agreement with Collection Bureau of America for debt collection services.
RECOMMENDED ACTION: Approve the agreement with Collection Bureau of America,
and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
3.10 Bid No. 178 -03; Approval of plans and specifications for Reservoir No. 4 Slope Re-
grading (W -681); and authorization to advertise for bids.
RECOMMENDED ACTION: Approve plans and specifications and authorize advertising
for bids for the re- grading of the slope in the south area of Reservoir No. 4.
3.11 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. County of Orange
b. Carlos Sanchez
c. Joan North
d. Daniel Cornwell
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and
Claims Adjuster.
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CITY COUNCIL AGENDA
August 8, 2017
3. CONSENT CALENDAR (Continued)
3.12 Award of Contract for Bid No. 167 -43; Walnut Avenue Street Improvements 400 feet
east of Malena Street (SP- 3988).
RECOMMENDED ACTION: Accept the lowest bid and award the contract to Excel
Paving Company of Long Beach, California, in the amount of $196,874; and authorize the
Mayor and City Clerk to execute the contract on behalf of the City.
3.13 Final Acceptance of Bid No. 167 -12; Washington Ave., Almond Ave. & Palmyra Ave.
Rehabilitation Project performed by All American Asphalt; and authorization to file
the Notice of Completion with the County Recorder. ( staff report required.)
RECOMMENDED ACTION: Accept public work improvements, authorize release of
Fidelity and Deposit Company of Maryland, Bond No. 7651783 in the amount of
$675,763.50 to the contractor on said job, and authorize the Mayor and City Clerk to
execute the Notice of Completion.
3.14 Final Acceptance of Bid No. 156 -43; Lincoln Avenue and Tustin Street Critical
Intersection Improvements Project performed by All American Asphalt; and
authorization to file the Notice of Completion with the County Recorder. ( staff
report required.)
RECOMMENDED ACTION: Accept public work improvements, authorize release of
Fidelity and Deposit Company of Maryland, Bond No. 7649956 in the amount of $515,515
to the contractor on said job, and authorize the Mayor and City Clerk to execute the Notice
of Completion.
3.15 Final Acceptance of Bid No. 167 -39; Senior Center Ceiling Improvements performed
by Sandwood Enterprises, Inc.; and authorization to file the Notice of Completion
with the County Recorder. ( staff report required.)
RECOMMENDED ACTION: Accept public work improvements, authorize release of
Philadelphia Indemnity Insurance Company, of Pennsylvania, Bond No. CE10381100164
in the amount of $ 30,000 to the contractor on said job, and authorize the Mayor and City
Clerk to execute the Notice of Completion.
3.16 Purchase of Plaza Park holiday tree display.
RECOMMENDED ACTION: Approve purchase of an artificial 30 foot Oregon Cascade
Fir Tree and Topper in an amount not -to- exceed $43,610 from Harrington Decorating
Company, Inc.
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CITY COUNCIL AGENDA
August 8, 2017
3. CONSENT CALENDAR (Continued)
3.17 Purchase replacement water meters from Neptune Technology Group as a sole source
on an "as needed" basis for FY 2017 -18.
RECOMMENDED ACTION: Approve the purchase of Neptune water meters on an "as
needed" basis from Neptune Technology Group in the amount not -to- exceed $300,000.
3.18 Local Agency Formation Commission (LAFCO) Lewis Street Reorganization RO 17-
01 Application.
RECOMMENDED ACTION: Support Local Agency Formation Commission Application
RO 17 -01 for detachment of territory (.901 acres) from the City of Orange, proposed
"Lewis Street Reorganization."
3.19 Update Rates Collected for Sanitation Charges on the Property Tax Rolls. Resolution
No. 11022.
A Resolution of the City Council of the City of Orange Updating the Rates Collected for
Sanitation Charges on the Property Tax Rolls.
RECOMMENDED ACTION: Approve Resolution No. 11022 which allows for the
continued savings of approximately $4,000 per year in staff, printing, postage expenses,
and reduced bad debt expense.
3.20 Letter of Understanding between the City of Orange and the Orange Municipal
Employees' Association (OMEA) effective July 1, 2017, to December 31, 2019.
Resolution No. 11023.
A Resolution of the City Council of the City of Orange Establishing a Letter of
Understanding between the City of Orange and the Orange Municipal Employees'
Association (OMEA) Effective July 1, 2017, to December 31, 2019.
RECOMMENDED ACTION: Approve Resolution No. 11023.
3.21 Bid No. 178 -06; Approval of plans and specifications for Katella Avenue Sidewalk
Improvements; and authorization to advertise for bids.
RECOMMENDED ACTION: Approve plans and specifications and authorize advertising
for bids for Katella Avenue Sidewalk Improvements.
END OF CONSENT CALENDAR
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CITY COUNCIL AGENDA
August 8, 2017
4. REPORTS FROM MAYOR SMITH
4.1 Appointment to the City of Orange Design Review Committee.
RECOMMENDED ACTION: Appointment of Mary Skorpanich to the Design Review
Committee.
5. REPORTS FROM COUNCILMEMBERS
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
7. ADMINISTRATIVE REPORTS
7.1 Award of contract for Bid No. 167 -36; Parking Permit and Citation Processing
Services for Fiscal Year 2017 -2020.
RECOMMENDED ACTION: Award the contract to Data Ticket, Inc. through June 30,
2020; and authorize the Mayor and City Clerk to execute the Agreement on behalf of the
City.
7.2 Turf Replacement and Landscape Renovation Bid No. 167 -46 at Santiago Hills
Assessment District along Skylark Place.
RECOMMENDED ACTION: 1) Authorize the appropriation of $74,032 from Fund 291
unreserved fund balance to expenditure account number 291.7024.56015.20255 (Santiago
Hills LAD General Renovations); and 2) Approve contract with Nieves Landscape, Inc.
for an amount not -to- exceed $99,000; and authorize the Mayor and City Clerk to execute
on behalf of the City.
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
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CITY COUNCIL AGENDA
August 8, 2017
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11. PUBLIC HEARINGS
12. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, September 12, 2017, at
6:00 p.m. in the Council Chamber, with Closed Session beginning at 5:00 p.m., if
necessary.
Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Regular
Meeting of August 8, 2017, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, and
the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and
freely accessible to members of the public at least 72 hours before commencement of said Regular
Meeting; and available at the Civic Center City Clerk's Office.
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