SR - - (22)4:30 p.m. Employee Recognition
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber
300 E. Chapman Avenue, Orange, CA 92866
TERESA E. SMITH
Mayor
MARK A. MURPHY
Mayor pro tem
MICHAEL ALVAREZ
Councilmember
Wayne W. Winthers
City Attorney
FRED M. WHITAKER
Councilmember
KIMBERLEE NICHOLS
Councilmember
Rick Otto Mary E. Murphy
City Manager City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and
the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E. Chapman Ave., Orange, CA. or by calling (714) 744 -5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
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CITY COUNCIL AGENDA
April 11, 2017
4:30 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any Employee
Recognition items only. Comments are limited to three minutes per person.
3. EMPLOYEE SERVICE AWARDS
4. RECESS
The next Regular City Council Meeting will be held on Tuesday, April 11, 2017, at 6:00
p.m. in the Council Chamber with a Closed Session at 5:00 p.m. if necessary.
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CITY COUNCIL AGENDA
April 11, 2017
5:00 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Laura Kalty, Special Counsel.
Employee Organizations: All Bargaining Groups.
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, April 11, 2017, at 6:00
p.m. in the Council Chamber.
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CITY COUNCIL AGENDA
April 11, 2017
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Pete Shambrook, Rock Harbor Orange
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Mayor pro tern Mark A. Murphy
1.3 ROLL CALL
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Presentation by the Friends of the Library to the Orange Public Library.
Proclamation Celebrating the 10 Year Anniversary of the Orange Public Library & History
Center.
Proclamation Recognizing Friday, April 28, 2017, as Arbor Day.
Recognition of 2016 Community Partners.
Adjournment in Memory of Lois Barke.
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off - agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off - agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
April 11, 2017
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated March 3, March 9, March 17, March 23, and
March 31, 2017.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of March 14, 2017.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Number not used.
AGREEMENTS
3.5 Two first amendments to existing consultant services agreements with Willdan
Engineering and Behrouz Azarvand, to provide plan review and field inspection
services for the Building Division of the Community Development Department.
RECOMMENDED ACTION: 1) Approve and authorize the Mayor and City Clerk to
execute an amendment to an existing consultant services agreement with Willdan
Engineering, not to exceed an additional $68,400, for a total contract amount of $98,400;
and 2) Approve and authorize the Mayor and City Clerk to execute an amendment to an
existing consultant services agreement with Behrouz Azarvand, not to exceed an additional
$40,000, for a total contract amount of $70,000.
3.6 Award of Consultant Services Agreement to WLC Architects for Architectural
Design Services for the Fire Station 2 Apparatus Bay Project.
RECOMMENDED ACTION: Award the contract in the amount of $130,000 to WLC
Architects and authorize the Mayor and City Clerk to execute on behalf of the City.
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CITY COUNCIL AGENDA
April 11, 2017
3. CONSENT CALENDAR (Continued)
3.7 Professional Services Agreement to design, oversee and execute printing, and
coordinate delivery of twelve quarterly issues of Our Orange.
RECOMMENDED ACTION: Approve Agreement with HWDS and Associates, Inc. for
an amount not -to- exceed $327,500 for twelve issues, and authorize the Mayor and City
Clerk to execute on behalf of the City.
APPROPRIATIONS
3.8 Appropriation of a $20,350 Donation from the Friends of the Orange Public Library
(Friends).
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a $20,350 donation
from the Friends into revenue account number 100.2001.48390.19990 (Library Friends
Donations); and 2) Authorize the appropriation of $20,350 into the following expenditure
account numbers:
100.2001.53301.19990 — Library Books (Friends of the Library) $15,350
100.2016.53340.19990 — Craft Supplies (Friends of the Library) $500
100.2017.53340.19990 — Craft Supplies (Friends of the Library) $4,500
$20,350
3.9 Appropriation of $144,000 from Fiscal Year 2016 -17 for City of Orange's funding
cost for the new animal shelter.
RECOMMENDED ACTION: Authorize the appropriation of $144,000 in expenditure
account 500.0000.52611.20357 from Capital Projects Fund (500) unreserved fund balance.
3.10 Rejection of all Bids — Bid No. 167 -03; Federal Highway Safety Improvement
Program (HSIP) Pedestrian Crossing Upgrades at fourteen intersections.
RECOMMENDED ACTION: Reject all bids received and authorize staff to re- advertise
the project with a reduced scope of work.
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CITY COUNCIL AGENDA
April 11, 2017
3. CONSENT CALENDAR (Continued)
3.11 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Jamie Moore [Estate of Justin Harris]
b. Gilbert Castrejon
c. Dewi Aryani
d. Emma Ocampo
e. Rachel Digianbattista
f. Mike Hoffman
g. Enedina Hernandez
h. Kemper Services Group a/s /o Jenna Boyer
i. Eugene C. Hargrove
j. Debra V. Becerra
k. Johnny and Maricela Alvarez
1. Mark Benda
m. Heriberto Gonzalez
n. Horacio Sanchez
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and
Adjuster.
CONTRACTS
3.12 Award of Contract for Bid No.167 -08; Annual Water Main Renewal Project.
RECOMMENDED ACTION: Award a contract in the amount of $3,260,836 to Big Ben,
Inc.; and authorize the Mayor and City Clerk to execute on behalf of the City.
3.13 Award of Contract for Bid No. 167 -27; Fiscal Year 2017 -18 Annual Concrete
Replacement at Various Locations.
RECOMMENDED ACTION: Award a contract in the amount of $289,400 to EBS General
Engineering, Inc., Corona, California, and authorize the Mayor and the City Clerk to
execute on behalf of the City.
3.14 Award of Contract for Bid No. 167 -32; Roof Coating at Main Library.
RECOMMENDED ACTION: 1) Authorize the appropriation of $10,000 from the Capital
Projects (Fund 500) unreserved fund balance to the expenditure account number
500.5011.56020.20269, Building Main Library Roof; and 2) Award the contract in the
amount of $97,805 to Wiltshire Urethane Foam Co., and authorize the Mayor and City
Clerk to execute the necessary documents on behalf of the City.
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CITY COUNCIL AGENDA
April 11, 2017
3. CONSENT CALENDAR (Continued)
3.15 Award of Contract Bid No. 167 -35; Heim Avenue at Canal Street Storm Drain
Improvements, Fiscal Year 2017 -18.
RECOMMENDED ACTION: Award the contract to Vido Samarzich, Inc. of Alta Loma,
California, in the amount of $99,018; and authorize the Mayor and City Clerk to execute
the necessary documents on behalf of the City.
MAPS
3.16 Approval of Final Tract Map No. 17645 — Orchard Walk (Olson Co.).
RECOMMENDED ACTION: Approve Final Tract Map No. 17645 and accept dedication
of public right -of -way.
PARKING
3.17 Request to temporarily suspend permit parking restrictions within Permit Areas D
& G in the area of Fred Kelly Stadium on Thursday, June 15, 2017.
RECOMMENDED ACTION: Approve the request of Orange Unified School District and
temporarily suspend the neighborhood permit parking restrictions for high school
commencement ceremonies at Fred Kelly Stadium on June 15, 2017.
PURCHASES
3.18 Purchase of Light Emitting Diode (LED) traffic signal indications and pedestrian
modules through a cooperative purchasing agreement.
RECOMMENDED ACTION: Authorize the purchase of LED traffic signal indications and
pedestrian modules from JTB Supply, Inc. in an amount not -to- exceed $51,000.
3.19 Purchase of tires and emergency roadside assistance from Pete's Road Service, Inc.
on a sole source basis.
RECOMMENDED ACTION: Authorize the expenditure of $60,000 to Pete's Road
Service, Inc.
3.20 Purchase of a temporary construction easement at Orange Villa Park Motel, 2085 N.
Tustin Street for the purpose of street widening.
RECOMMENDED ACTION: Approve the purchase of temporary construction easement
at Orange Villa Park Motel, 2085 N. Tustin Street at the purchase price of $2,120.
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CITY COUNCIL AGENDA
April 11, 2017
3. CONSENT CALENDAR (Continued)
3.21 Purchase of four miscellaneous pieces of equipment using a Cooperative Purchase
Agreement for the Public Works Department.
RECOMMENDED ACTION: 1) Authorize the purchase of one Altec Model AT40 -G
Aerial Boom Truck from Altec Industries, located in Dixon, California through NJPA in
the amount of $163,344; 2) Authorize the purchase of one Bobcat Skid Steer, attachments
and trailer from Clark Equipment Company located in West Fargo, North Dakota through
NJPA in the amount of $118,832; 3) Authorize the purchase of two towable Sullair Model
185D Air Compressors from Quinn Rental Services located in Foothill Ranch, California
through NJPA in the amount of $46,550; and 4) Authorize the City Manager to surplus the
replaced vehicles and equipment.
REPORTS
3.22 Six month status report concerning the installation of 3 -hour time limit parking and
red curb on North Shattuck Place.
RECOMMENDED ACTION: Receive and file.
3.23 Single Audit of Federally Assisted Grant Programs (Single Audit) for the fiscal year
ended June 30, 2016.
RECOMMENDED ACTION: Receive and file.
END OF CONSENT CALENDAR
4. REPORTS FROM MAYOR SMITH
5. REPORTS FROM COUNCILMEMBERS
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
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CITY COUNCIL AGENDA
April 11, 2017
7. ADMINISTRATIVE REPORTS
7.1 Agreement for Yorba Park Landscape Renovation project Bid No. 167 -25 and
appropriation of Park Development Revenue to the Yorba Park Renovation Capital
Improvement Project.
RECOMMENDED ACTION: 1) Transfer $337,139 from Fund 500.5011.56020.30135
(Yorba Park) to Fund 500.7021.56020.20135 (Yorba Park Renovation); 2) Appropriate
$724,111 from unreserved Fund 510 (Park Acquisition - Infill) to 510.7021.56020.20135
(Yorba Park Renovation); 3) Appropriate $80,000 from unreserved Fund 511 (Park
Acquisition and Development - Quimby) to 511.7021.56020.20135 (Yorba Park
Renovation); and 4) Reject STL Landscape, Inc.'s proposal as non - responsive, as
determined by staff; and 5) Approve agreement with KASA Construction, Inc., the
apparent low bidder, for an amount not -to- exceed $1,141,250 and authorize the Mayor and
City Clerk to execute on behalf of the City.
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
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CITY COUNCIL AGENDA
April 11, 2017
11. PUBLIC HEARINGS
11.1 FY 2017 -18 Community Development Block Grant (CDBG) Program and HOME
Investment Partnerships (HOME) Program.
Time set for public hearing to consider allocation of CDBG funds and allocation of HOME
funds.
The U.S. Department of Housing and Urban Development (HUD) has not yet notified the
City of its FY 2017 -18 CDBG and HOME allocations. Funding recommendations are
based on estimated allocations.
CDBG Program:
The City's proposed FY 2017 -18 CDBG Program budget is $1,322,853. This total
includes the estimated FY 2017 -18 grant amount of $1,181,714 and unexpended prior
year CDBG funds in the amount of $141,139 that would be re- budgeted for FY 2017 -18.
Staff has conducted the FY 2017 -18 the CDBG funding process in conjunction with the
CDBG Program Committee.
Recommended Council Action
1) Approve the funding recommendations of the CDBG Program Committee for the
City's FY 2017 -18 CDBG Program.
2) Authorize staff to adjust the funding allocations if necessary after HUD notifies the
City of its actual entitlement amount.
3) Authorize staff to request and receive its FY 2017 -18 CDBG entitlement from HUD
and re- budget unexpended prior year CDBG funds for a total CDBG budget of
$1,322,853.
4) Authorize the City Manager or his designee to execute FY 2017 -18 CDBG Program
Memoranda of Understanding with City Departments, Subrecipient Agreements with
nonprofit agencies, and all related CDBG Program documents.
HOME Pro rg am:
The City's estimated FY 2017 -18 HOME allocation is $326,249. The allocation of funds
for proposed projects will be subject to City Council approval.
Recommended Council Action
1) Authorize staff to adjust the HOME budget if necessary after HUD notifies the City of
its actual entitlement amount.
2) Authorize staff to request and receive its FY 2017 -18 HOME entitlement from HUD.
3) Authorize the City Manager or his designee to execute the FY 2017 -18 HOME Program
Grant Agreement and all related documents on behalf of the City.
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CITY COUNCIL AGENDA
April 11, 2017
11. PUBLIC HEARINGS (Continued)
11.2 Wimbleton Court Jeerah Project, 6231 E. Wimbleton Court.
Time set for a public hearing to consider the proposed Wimbleton Court Jeerah project,
Tentative Tract Map No. 0034 -14, Major Site Plan Review No.0785 -14, Design Review
No. 4768 -14, and Mitigated Negative Declaration No. 1841 -15, located at 6231 E.
Wimbleton Court, Orange, California.
Recommended Council Action
RESOLUTION NO. 10999
A Resolution of the City Council of the City of Orange Approving Tentative Tract Map
No. 0034 -14, Major Site Plan Review No. 0785 -14, Design Review No. 4768 -14, and
Mitigated Negative Declaration No. 1841 -15 to subdivide one approximately 2.08 acre lot
into eight numbered lots and two lettered lots for eight single- family houses and one
common recreation area located at 6231 E. Wimbleton Court, Orange, California.
11.3 Zone Change No. 1285 -17, Accessory Dwelling Unit Ordinance Amendment.
Time set for a public hearing to consider a Zone Change No. 1285 -17, Accessory Dwelling
Unit Ordinance Amendment in accordance with the provisions of State law.
Recommended Council Action
1) Find the Ordinance statutorily exempt from the provisions of the California
Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15282(h).
2) ORDINANCE NO. 02-17 (First Reading)
An Ordinance of the City Council of the City of Orange amending various sections of
Title 17 of the Orange Municipal Code to implement changes for accessory dwelling
units in accordance with the provisions of state law.
12. ADJOURNMENT
The City Council will adjourn in memory of Lois Barke. An Adjourned City Council
Meeting will be held on April 25, 2017, at 5:00 p.m. in the Weimer Room for a Budget
Study Session. The Next Regular City Council meeting will be held on Tuesday, May 9,
2017, at 6:00 p.m. in the Council Chamber, with Closed Session beginning at 5:00 p.m., if
necessary.
Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Regular
Meeting of April 11, 2017, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, and
the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and
freely accessible to members of the public at least 72 hours before commencement of said Regular
Meeting; and available at the Civic Center City Clerk's Office.
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