HomeMy WebLinkAboutSR - AGR-6291 - MECHANICAL SERVICES & PREVENTIVE MAINTENANCE HVAC� pP ORS
AGENDA ITEM
December 8, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Joe DeFrancesco
Public Works D ector
Marie Knight
Community Services Director
Reviewed/Verified By:
Preventive Maintenance
City Manager
24,882
Finance Director IWJY/
Preventive Maintenance (OCPT)
To Be Presented By: Joe DeFrancesco
X Cons Calendar
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Plan/Environ
1. SUBJECT
Award of Contract for Bid No. 156 -20; Mechanical Services and Preventive Maintenance for
Heating Ventilation, and Air Conditioning Equipment (HVAC) at Various City Buildings (SP-
3938).
1 2. SUMMARY 77:1
The bids for preventive maintenance and emergency repairs of the HVAC equipment at various
City buildings were received and opened on November 12, 2015. Five (5) bidders responded to
the Notice Inviting Bids. The apparent low bidder is K & J Air Conditioning Inc., Buena Park,
California for $69,030.00. The Engineer's estimate is $85,000.
3. RECOMMENDED ACTION
Award the contract in the amount of $69,030.00 to K & J Air Conditioning, and authorize the
Mayor and City Clerk to execute the documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
100.5028.51421.00000
Preventive Maintenance
$
24,882
150.5028.51450.00000
Preventive Maintenance (OCPT)
$
310
100.5028.51401.00000
Repairs
$
68,950
100.7022.51401.00000
Repairs (Community Services)
$
42,399
5. STRATEGIC PLAN GOAL(S)
1 b. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
ITEM 3QA 1 12/8/15
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4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Elements Goal 2.0 Protect air, water, and energy resources from pollution
and overuse.
Policy 2.9: Promote City operations as a model for energy efficiency and green building.
7. DISCUSSION and BACKGROUND
The informal bid solicitation for Preventive Maintenance and emergency repairs for the City's
HVAC equipment was published on October 14, 2015 for a period of three weeks. The bids were
received and opened on November 12, 2015. Five (5) bidders responded as follows:
1) K & J Air conditioning Inc., Brea---------------------------------- - - - - -- $69,030.00
2) Diversified Thermal Services Inc., Anaheim--------------------- - - - - -- $99,680.00
3) F.M. Thomas Air Conditioning Inc., Brea ----------------------------- $118,979.00
4) ACCO Engineered Systems, Commerce -------------------------- - - - - -- $136,313.72
5) Setpoint Systems Corporation, Irvine ---------------------------- - - - - -- $147,606.58
This project consists of providing preventive maintenance and emergency repairs to maintain the
HVAC equipment in good operating condition. The HVAC units are located in Civic Center,
Community Services Building, all eight Fire Stations, Main Library and the two Branch
Libraries, all parks buildings, Santa Fe Depot Building, Police Headquarters, and the Senior
Center. The tasks may include but are not limited to:
1. Inspecting all components and controls for proper operation, adjust as needed.
2. Inspecting electrical components, terminal connections and wiring.
3. Measuring operating voltages and amperages as required.
4. Checking visual evidence of leaks in coils.
5. Inspecting condensate pans and drain lines for proper flow.
6. Inspecting motor mounts and fastening as needed.
7. Inspecting belt alignment and tension and adjusting as needed.
8. Cleaning intake air screens or grilles as needed.
9. Many other tasks outlined in the scope of work of the contract.
K & J has worked for the City in the past and installed several new AC Package units at the
Corporation Yard and Civic Center.
Maintenance work will begin upon execution of the contract and be completed after one year
from that date. The bid solicitation provided an option for contract renewal for two additional
years subject to mutual agreement of the parties.
8. ATTACHMENTS
• Bid abstract
JD;mf ;ly
N:\ADMIN \LYoung \Council Items\December- 2015 \Dec -8 \SP -3938 Award PM & Emergency Repairs for HVAC Equipment project.doc
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