HomeMy WebLinkAboutSR - - PURCHASE OUTFIT SURPLUS POLICE VEHICLES MOTORCYCLESLINTY
AGENDA ITEM
Meeting Date: November 10, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Joe DeFrancesco 44;
Public Works Die or
ReviewedNerified
City Manager
Finance Director
To Be Presented By:
X Cons Calendar
City Mgr Rpts
Council Reports
_
_ Legal Affairs
Boards /Cmtes
_ Public Hrgs
Admin Reports
Plan/Environ
1. SUBJECT
Purchase of fourteen Public Safety Vehicles for Orange Police Department.
2. SUMMARY
Purchase of eleven vehicles for the Orange Police Department from Ford of Orange, Orange,
California, through a cooperative purchasing agreement (CPA).
Award the building/outfitting of nine Police Vehicles with Code -3 equipment to Hi- Standard
Automotive of Orange, California using a CPA.
Purchase of three Police Motorcycles for the Orange Police Department from Iry Seaver BMW in
Orange, California using a CPA.
3. RECOMMENDED ACTION
1. Authorize the purchase of seven Police Patrol Vehicles, two Detective Vehicles and two
Compact Utility Vehicles for the Traffic Division from Ford of Orange, of Orange, CA in the
amount of $ 362,878.50.
2. Award contract for building /outfitting of nine of the above Police Patrol and Detective
Vehicles to Hi Standard, of Orange, CA in the amount of $ 95,586.21.
3. Authorize the purchase of three 2015 BMW Pursuit Motorcycles for the Police Traffic
Division from Iry Seaver Motorcycles of Orange, CA in the amount of $ 79,841.85.
4. Authorize the City Manager to surplus the replaced vehicles.
Total expenditure for fourteen Police Vehicles /Motor-
cycles and required outfitting $ 538,306.56
ITEM ' . 11/10/15
Printed on Recycled Paper
4. FISCAL IMPACT
Funds are available for these vehicles in the following account:
720.5023.55212.00000 Vehicle Replacement Fund $ 574,000.00
1 5. STRATEGIC PLAN GOAL(S)
1 a. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
1 b. Provide for a safe community — Provide and maintain infrastructure necessary to ensure
public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1 Provide the Police Department with adequate personnel, equipment and state -of -the -art
technology to effectively combat crime, meet existing and projected service demands, and provide
crime prevention programs. These resources should be provided prior to anticipated needs.
Implementation Plan: Program I -15
7. DISCUSSION and BACKGROUND
The most recent purchases of Police Patrol Vehicles took place in August 2014 with the purchase
of eleven Police Black and White Patrol Vehicles and one Detective Vehicle. The last purchase of
Police Pursuit Motorcycles was delayed for two years due to a redesign. Therefore five 2015
redesigned BMW Motorcycles were purchased in March of 2015. Our Police Patrol Vehicles,
including the motorcycles experience extreme duty service and therefore are replaced on a vehicle
replacement schedule. After review of the current vehicle replacement list, it was determined that
the purchase of seven Black and White Patrol Vehicles, two Police Rated Utility Vehicles, two
Compact Utility Vehicles and three Pursuit Motorcycles for OPD Traffic Division were needed.
Orange Police Department and Fleet Services recommend switching from our current Dodge
Charger Patrol Vehicles to the Ford Police Rated Utility Vehicle (Explorer) based on reducing
downtime of our current Black and White Patrols. Our current Dodge Charger Patrol Vehicles
average four vehicles out of service each day. Most (90 %) of this is related to dealer parts and
warranty repairs. We consider this excessive and need to improve this number by purchasing a
more reliable Police Patrol Vehicle. Most police agencies have switched to the Ford Police Rated
Utilities for this reason. Ford has 55% of the police vehicle market partly due to their increased
reliability and availability of parts. The above mentioned vehicles were placed on the approved
vehicle replacement list in the FY 2015 -16 as indicated below:
Pa
• Seven Black and White Police Patrol Utility Vehicles with ballistic front door panels for the
Orange Police Department. Replacing vehicles originally purchased ranging from 2006
through 2012.
• Two Detective Police Utility Vehicles. Replacing vehicles originally purchased in 1995.
• Two Sub - compact Utility Vehicles. Replacing vehicles originally purchased in 1996 and 2002.
• Three Police Pursuit Rated Motorcycles. Replacing motorcycles originally purchased in 2002
and 2008.
The purchase of the 11 above vehicles will be completed using a CPA with the City of La Verne,
P.O. No. 32857. This purchase order was issued to Ford of Orange on June 16, 2015. There are no
additional costs or surcharges to be paid by the City of Orange to participate in this agreement.
Ford of Orange
Purchase of seven Police Patrol Utility Vehicles $250,482.12
Purchase of two Detective Police Utility Vehicles $ 63,593.76
Purchase of two Sub - compact Utility Vehicles $ 48,802.62
Purchase of eleven vehicles from Ford of Orange $362,878.50
The Police Patrol and Detective Utility Vehicles will be outfitted with Code -3 equipment including
LED Light Bars, all communication and support equipment. These vehicles will meet the Orange
Police Department standards for Police Patrol and Detective Vehicles with Code -3 capabilities.
This outfitting will be awarded to Hi Standard Automotive of Orange, California using a CPA with
the City of La Verne, P.O. No.32853. This purchase order was issued to Hi- Standard Automotive
on June 8, 2015. There are no additional costs or surcharges required to participate in this
agreement.
Hi Standard Automotive
Outfit seven Patrol Vehicles $ 88,444.61
Outfit two Detective Vehicles $ 7,141.60
Award outfitting of nine Police Vehicles $ 95,586.21
to Hi- Standard Automotive
Note: The remaining two Sub - compact Utility Vehicles will be outfitted with safety lighting as
needed by City of Orange, Public Works Department Fleet Services. Additional funds have been
set aside within the budget to meet any standard outfitting needs.
The purchase of three Police Rated Motorcycles will be completed using a CPA with the City of
Garden Grove, P.O. No. 153588. This purchase order was issued to Iry Seaver Motorcycles on
February 12, 2015. These motorcycles are a turn-key purchase including Code -3 lights and sirens,
only the police radio installation is needed to prepare the motorcycles use. There are no additional
costs or surcharges to be paid by the City of Orange to participate in this agreement.
Iry Seaver Motorcycles
Purchase of three Police Rated Motorcycles $ 79,841.85
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Ford of Orange, Hi- Standard Automotive and Iry Seaver Motorcycles qualify for the Local Bidder
Preference. Section 3.08.250 of the Orange Municipal Code provides that local bidders shall be
granted a sales tax preference of one percent of the amount of that portion of the bid amount which
is subject to sales tax (Ord. 12 -99).
The total cost to purchase fourteen vehicles /motorcycles combined with the Code -3 vehicle
outfitting of nine of these vehicles is:
Total Expenditure $ 538,306.56
The Police Department vehicles to be replaced are vehicle numbers 1096, 1097, 1135, 1360, 1379,
1479, 1480, 1488, 1523, 1524, 1567, and 1570. Two additional 2012 Police Patrol Vehicles are
scheduled to be replaced with this purchase, the vehicle numbers will be determined once the new
Police Patrol Black and White Vehicles arrive.
8. ATTACHMENTS
• Bid Abstracts; Ford of Orange and Hi- Standard Automotive
• Ford of Orange CPA Bid
• City of La Verne P.O. 32857
• Hi- Standard CPA Bid
• City of La Verne P.O. 32853
• Iry Seaver CPA Bid
• City of Garden Grove P.O. 153588
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