HomeMy WebLinkAboutSR - - HALF MARATHON PERMIT NOVEMBER 11 2015AGENDA ITEM
gyp. September 8, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City Manager
FROM: William Crouch
Community Development Director
ReviewedNerified By:
City Manager
Finance Direct
To Be Presented By: Irma Hernandez
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Irma Hernandez
Deputy City Manager
1. SUBJECT
A Special Event Permit with RunDisney /Disney Sports Attractions for a Half- Marathon on
Sunday, November 15, 2015.
2. SUMMARY
Disney Sports is seeking a street closure to accommodate the Disney Half- Marathon. The
applicant is requesting a street closure of Garden Grove Blvd at Lewis to the Santa Ana River
Trail (city border) and Orangewood over the Santa Ana River Trail to the City border adjacent to
Anaheim Stadium for the hours of 4:00 a.m. to 10:00 a.m. on Sunday, November 15, 2015.
3. RECOMMENDATION
Authorize this closure pursuant to the requirements of Section 12.58.015 of the OMC.
4. FISCAL IMPACT
The applicant is responsible for all costs associated with the safe closure of the street; therefore,
there will be no fiscal impact to the General Fund.
5. STRATEGIC PLAN GOAL(S)
Goal 5: Recognize, promote and preserve Orange's rich heritage.
Strategy C: Increase activities, programs, and projects including partnerships with organizations
sharing interest in Orange's unique history.
G. GENERAL PLAN IMPLEMENTATION
Land Use Element, Goal 7.0: Promote coordinated planning among City departments and
agencies, property owners, residents, special districts, and other jurisdictions in the region.
7. DISCUSSION and BACKGROUND
Disney Sports is seeking a street closure to accommodate the Disney Half- Marathon that will
come through a portion of the City of Orange on November 15, 2015 from 4:00 am to 10:00 am.
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Due to the large number of the participants (approximately 20,000) various street and lanes
closures will be required. The event participants in the Half Marathon will approach the City of
Orange traveling on Garden Grove Blvd at Lewis to the Santa Ana River Trail, proceed
northbound on the trail to Orangewood, and exit the trail on Orangewood to the entrance of
Anaheim Stadium. Therefore based on this route, the streets closure will be Garden Grove Blvd
at Lewis to the Santa Ana River Trail (city border) and Orangewood from Santa Ana River Trail
to the City border adjacent to Anaheim Stadium. The street closure authorization by the City
Council is the pivotal first step in this event process and is required while staff continues with all
the other required planning coordination.
This street closure requires a very detailed and comprehensive Traffic Control Plan that must be
reviewed and approved by the Public Works, Police, and Fire departments to ensure the
detouring is safe and provides access to emergency vehicles. Further, visible detour signage will
be provided to ensure that drivers will be diverted to proper open streets. Changeable Message
signs will be placed along the route to notify /alert the motorists of the upcoming closure seven
days in advance of the event. All residents and businesses in the area shall be notified of the
event, the closure, and detour routes as part of the event approval process.
Attachment A is the Preliminary Traffic Plan which has been reviewed by City staff. However, a
final Traffic Control Plan will be submitted and must be approved by the Public Works Director.
The closure will require the use of Police, Fire and Public Works staff during the event to ensure
the safety of the participants and to ensure the closure has a minimum impact on businesses and
residents. Attachment B is the Special Event Application which covers all aspects of the
production of this event, and prior to approval will include the required insurance documents.
The Special Event Committee is in support of this street closure contingent upon the applicant
providing the required traffic plans 30 -days prior to the event date. The Special Event Committee
will continue working with the applicant to further define event regulations, including a Traffic
Plan with traffic control device placement, detour route, required Police and Public Works
staffing, event logistics, fire access, notification to area residents and businesses, and other
elements required for the production of this type of event.
As with all Special Event Permit applications, the event producer is responsible for all costs
associated with the production of their event. The costs associated with this event will be
determined as the planning and reviewing process continues to develop. The applicant will be
invoiced for all costs associated with this event. Staff will track their actual time spent on the
event and those costs will be calculated and billed after the event to Disney Sports Attraction.
Last year, the applicant was billed $17,548 for the cost for City services for this the event.
While a Special Event Permit is typically handled by the Community Development Department
on an administrative basis, the event requires street closures, which per the Orange Municipal
Code (OMC 12.58.015). reauires the approval of the City Council for maior street closures.
18. ATTACHMENTS
Attachment A - Preliminary Traffic Plan
Attachment B - Notice of Special Event Application
9/8/15
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