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AGENDA ITEM
September 8, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City ManagX�2—
FROM: William Crouch
Community Development Director
ReviewedNerified
City Manag
Finance Dir
To Be Presented By: Aaron Schulze
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Plan/Environ
1. SUBJECT
A consultant services agreement with Moore, Iacofano, Goltsman, Inc., a private planning
consultant firm, to provide current and advance planning assignments and prepare planning
studies and reports.
2. SUMMARY
The goal of the Planning Division is to provide quality professional planning services. The
proposed agreement will be used to augment our existing staff with the use of a professional
planning consultant. The planning consultant is necessary to maintain service levels during a
period of unprecedented activity at the planning counter and a high volume of planning
applications; as well as a vacant Assistant Planner position in the division. The proposed
agreement does not exceed $45,000.00, and is available in the Current Planning budget.
3. RECOMMENDED ACTION
Approve and authorize the Mayor and City Clerk to execute the professional service agreement
with Moore, Iacofano, Goltsman, Inc., not to exceed $45,000.00.
4. FISCAL IMPACT
Funds are available in the following account of the Current Planning Division's budget:
100.6021.51670.00000 — Other Professional and Consulting Services.
1 5. STRATEGIC PLAN GOAL(S)
Goal 4. Provide outstanding public service.
ITEM U 1 9/8/15
6. GENERAL PLAN IMPLEMENTATION
Economic Development Element
Goal 3.0: Encourage economic development efforts through outreach and maintenance of a
proactive business environment.
7. DISCUSSION and BACKGROUND
Our Current Planning Division continues to see an unprecedented level of activity. Counter visits
in calendar year 2014 hit a record of 5,623, and calendar year 2015 is on track to exceed 6,000.
In the period of April through August 2014, we received a total of 47 applications, which is well
above average. This year, during the period of April through August, the Planning Division
received 51.
The proposed Consultant Services Agreement with Moore, Iacofano, Goltsman, Inc. (MIG) will
provide planning consultant support to increase our capacity to process planning applications
during this burst of development activity in the City. The Current Planning Division is also
conducting a recruitment to fill the vacant Assistant Planner position. This will allow the City to
maintain a high level of customer service by processing applications in a timely manner and
allowing staff the time to assist our applicants through the entitlement process.
The funds for this agreement are available from the existing budget and salary savings within the
Current Planning Division.
8. ATTACHMENT
Consultant Services Agreement
ITEM 2 9/8/15