HomeMy WebLinkAboutSR - AGR-6237 - CITY BRIDGES REHABILITATION PROJECTAGENDA ITEM
July 14, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City Mana et
FROM: Joe DeFrancesco (�
Public Works Dh c or
ReviewedNerified By:
Interim City Manager
Finance Director
To Be Presented By: Joe DeFrancesco
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1. SUBJECT
Award of Consultant Services Agreement to Michael Baker International for preparing Plans,
Specifications, and Estimates for City Bridges Rehabilitation Project (SP- 3885).
2. SUMMARY
This contract authorizes Michael Baker International to perform professional engineering
services for preparing Plans, Specifications, and Estimates for City Bridges Rehabilitation
Project.
3. RECOMMENDED ACTION
Award the contract in the amount of $154,672.00 to Michael Baker International (Baker) and
authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
272.5011.56670.13816 Gas Tax: Structural Evaluation of City Bridges $ 98,236
550.5011.56670.13816 BPMP: Structural Evaluation of City Bridges $ 849,056
Total $ 947,292
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0: Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -of-
way.
7. DISCUSSION and BACKGROUND
The City owns and maintains fourteen bridges that cross the Santa Ana River, Santiago Creek
Channel, or Collins Channel. These City bridges are listed on the National Bridge Inventory and
therefore get inspected by Caltrans on a biannual basis. During the inspection performed by
Caltrans in 2011, it was noted that eight of the fourteen bridges required certain maintenance
efforts such as fixing minor concrete spalls and cracks, chaining, cleaning, and sealing the bridge
decks with Methacrylate.
City staff requested proposals from three (3) qualified engineering firms for the preparation of
the Plans, Specifications, and Estimates for City Bridges Rehabilitation. Two (2) proposals were
received, evaluated, and ranked as follows:
1) WKE
2) Michael Baker International
Staff initiated fee negotiations with the top ranked firm, WKE, for the consultant services
because their fee exceeded our budget. However, the City and WKE could not reach an
agreement, so staff contacted the next ranked firm, Michael Baker International. Michael Baker
International showed thorough understanding of the project scope, challenges, and requirements.
Staff recommends awarding a contract to Michael Baker International. Baker's initial cost
proposal was $179,322.00. Public Works staff was able to negotiate the fee down to
$154,672.00.
8. ATTACHMENTS
• Consultant Services Agreement and scope of work
• Consultant Selection Worksheets and related documentation are on file in Public Works.
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U:\Design Projects \SP -3885 BRIDGE REHABILITATION \Consultant\Award CSA for Bridge Rehabilitation - RBF.docm
ITEM 2 7/14/15
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