HomeMy WebLinkAboutSR - AGR-6232 - WELL NO 27 EQUIPPING PLANAGENDA ITEM
s�o. A p a June 9, 2015
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TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City Manage
FROM: Joe DeFrancesco
Public Works Di ector
ReviewedNerified B .
City Manager
Finance Director
To Be Presented B Joe DeFrancesco
X Cons Calendar
City Mgr Rpts
Council Rpts
Legal Affairs
Boards /Crates
Public Hrgs
Admin Rpts
Plan/Environ
1. SUBJECT
Award of Contract - Bid No. 145-39; Well No. 27 Equipping Plan (W -659)
2. SUMMARY
Two bids for Well No. 27 Equipping Plan (W -659) were received and opened on May 7, 2015.
The apparent low bidder is Cora Constructors, Inc. for $2,244,587.00.
3. RECOMMENDED ACTION
1. Transfer $300,000.00 from Acct. No. 600.8011.56411.18120 (Well 28 Construction) to Acct.
No. 600.8011.56411.18119 (Well 27 Construction).
2. Authorize the appropriation of $200,000.00 from the Water Fund Unreserved Fund Balance to
Account No. 600.8011.56411.18119 (Well 27 Construction).
3. Award a contract in the amount of $2,244,587.00 to Cora Constructors, Inc. and authorize the
Mayor and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
After transfer and appropriation, funds will be available to cover the cost as follows:
600.8011.56411.18119 Well 27 Construction $1,801,382.43
Upon approval of the Fiscal Year 2015 -2016 budget, the total amount of funds available for this
project will be as follows:
600.8011.56411.18119 Well 27 Construction $2,301,382.43
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DATE OF MEETING: - - - � '
5. STRATEGIC PLAN GOAL(S)
1 b) Provide for a safe community — Provide and maintain infrastructure necessary to ensure
the safety of the public.
2d) Be a fiscally healthy community - Effectively manage and develop City assets.
4b) Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
The proposed Well No. 27, located at 140 S. Jameson Street, is adjacent to the Water Division
parking lot. This site was part of the former OCFA site. Well No. 27 will replace existing wells
4, 5 and 14 located nearby. These existing wells have reached the end of their useful life and are
failing.
The first phase of construction for Well 27 consisted of drilling and test pumping to determine
actual well performance and capacity. This was completed October 2014 and it was concluded
that the well could produce approximately 3,000 gallons per minute of potable water. The
second phase of the project, the equipping phase, includes the installation of pump and motor,
discharge piping, an electrical and chlorine building, emergency power generator, fencing, and
landscaping. This phase of the project is now ready for final construction.
Funding currently available for Well 27 Construction is $1,301,382.43. There is an additional
$500,000.00 budgeted in FY 15 -16 for this project. Staff requests transferring $300,000.00 from
Well 28 Construction account and appropriation of $200,000.00 from the Water Fund
Unreserved Fund Balance to cover the remaining cost. After transfer and appropriation, total
funding available to cover the cost of Well 27 Construction is $2,301,382.43.
The City Council previously approved advertisement for bids on March 10, 2015. Two bids
were received and opened on May 7, 2015. A third potential bidder, SCW Contracting, declined
to bid due to their current workload. The Engineer's estimate for this project is $1,900,000.00.
The results of the bid opening are as follows:
CONTRACTOR AMOUNT
Cora Constructors, Inc. $2,244,587.00
Pascal & Ludwig Construction $2,478,975.00
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Staff conducted reference checks with other agencies including the City of Riverside, City of
Compton, and Mojave Public Utility. All agencies contacted gave good reviews on the
performance of Cora Constructors, Inc. Cora Constructors, Inc. also successfully completed the
Cannon Pump Station for the City of Orange in 2010. Staff recommends that Cora Constructors,
Inc. be awarded the contract for $2,244,587.00 for the Well No. 27 Equipping project.
Construction is scheduled to begin in July 2015 and is expected to be completed within 300
calendar days.
8. ATTACHMENTS
Bid Results
N:\Public Works \ADMIMCorina Perez\DPW Council Agendas\2015Uune \Sta1e Report for Well 27 Equipping - Award.doc
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