HomeMy WebLinkAboutSR - AGR-6231 - SEWER LINE REPLACEMENT VARIOUS LOCATIONSAGENDA ITEM
June 09, 2015
� C,
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto,
Interim City Manag
FROM: Joe DeFrancesco,
Public Works D' ector
Reviewed/Verified By:
Interim City Manager
Finance Director
To Be Presented By: Joe
DeFrancesco
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1. SUBJECT
Award of Contract: Bid No. 145 -53; Sewer Line Replacement at Various Locations Project, FY
2014 -15 (S -237).
2. SUMMARY
Bids for Sewer Line Replacement at Various Locations Project, FY 2014 -15 were received, and
opened on May 28, 2015. Ten bidders responded to the Notice Inviting Bids. The apparent low
bidder is Vasily Company, Inc. of Shadow Hills. However, Vasily Company, Inc. requested to
withdraw due to clerical errors, and therefore Vasilj, Inc. of Irwindale is the apparent lowest
bidder.
3. RECOMMENDED ACTION
1. Approve Vasily Company, Inc. of Shadow Hills withdraw bid request; and
2. Accept the next lowest bid, and award the contract to Vasilj, Inc. of Irwindale, a California in
the amount of $1,043,300.00 and authorize the Mayor to execute and the City Clerk to attest
the contract on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
account:
220.5011.56200.15508 (Sewer Line Replacement)
520.5011.56200.15508 (Sewer Line Replacement)
$ 1,118,685
$ 8,527
$ 1,127,212
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5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 1.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy L I : Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
7. DISCUSSION and BACKGROUND
The City Council previously approved advertisement for bids in its May 12, 2015 meeting. The
bid solicitation was advertised on May 13, 2015 for a period of two (2) weeks, and bids were
opened on May 28, 2015. Ten (10) bidders submitted proposals as follows:
After the bid opening, Vasily Company, Inc. of Shadow Hills submitted a written request to
withdraw of bid due to clerical errors of California Public Contract Code Section 5103 "Mistake
of Bid ". Staff reviewed the documentation provided by Vasily, recognized Vasily's clerical
errors, and decided Vasilj, Inc. of Irwindale was the next lowest bid in the amount of
$1,043,300.00.
The Sewer Maintenance crew provides information from their field observations of the sewer
system to Engineering Design on a continuous basis. As result of this feedback, the following
sewer segments need to be replaced: Glassell St. from Hart Park to La Veta Ave., Glassell St.
from Palm Ave. to Collins Ave., La Veta Ave. from Olive St. to Glassell St., and Earlham St.
from Ruth Pl. to South end cul -de -sac. These locations have been requiring a higher than normal
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TOTAL BID
1) Vasily Company, Inc., Shadow Hills ............. $
904,250.00
2) Vasilj, Inc., Irwindale .... ...............................
1,043,300.00
3) MNR Construction, Inc., Baldwin Park.........
1,163,500.00
4) Kordich Construction Company, Cypress .....
1,169,300.00
5) Miramontes Constr. Co., Inc., Arcadia..........
1,180,500.00
6) Ramona, Inc., Arcadia .... ...............................
1,249,050.00
7) Dominguez General Eng., Inc., Pomona .......
1,290,900.00
8) Paulus Engineering, Inc., Anaheim ...............
1,453,830.00
9) Excel Paving Company, Long Beach ............
1,459,895.00
10) GCI Construction, Inc., San Clemente ..........
2,062,090.00
After the bid opening, Vasily Company, Inc. of Shadow Hills submitted a written request to
withdraw of bid due to clerical errors of California Public Contract Code Section 5103 "Mistake
of Bid ". Staff reviewed the documentation provided by Vasily, recognized Vasily's clerical
errors, and decided Vasilj, Inc. of Irwindale was the next lowest bid in the amount of
$1,043,300.00.
The Sewer Maintenance crew provides information from their field observations of the sewer
system to Engineering Design on a continuous basis. As result of this feedback, the following
sewer segments need to be replaced: Glassell St. from Hart Park to La Veta Ave., Glassell St.
from Palm Ave. to Collins Ave., La Veta Ave. from Olive St. to Glassell St., and Earlham St.
from Ruth Pl. to South end cul -de -sac. These locations have been requiring a higher than normal
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level of maintenance service for several reasons but generally it is due to offset joints, tree roots,
broken sections, and /or being undersized.
The project addresses the maintenance issues by replacing existing 6" lines with approximately
6,000 linear feet of 8" clay lines and reconnecting the service laterals. The substandard mainline
on Glassell needs to be replaced ahead of planned street rehabilitation in the next couple of year.
The proposed sewer replacement is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities"
Class 1 (b). The Notice of Exemption has been filed with the County Recorder's Office.
Construction is scheduled to begin in July 2015 and is expected to be completed within ninety
calendar days.
18. ATTACHMENTS
• Location Map
• Bid Abstract
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N: \Public Works\ADMIN\LYoung\LYoung \Council Items \COLTNCIL\June - 2015 \6 -09 \S -237 Sewer Line Replacement at Various Locatons_AWARD.doc
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