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Home My WebLink AboutSR - AGR-6220 - KATELLA AVENUE & WANDA ROAD IMPROVEMENTSAGENDA ITEM o ; �< :a April 14, 2015 Cp�, G TO: Honorable Mayor and Members of the City Council THRU: Rick Otto Interim City Mana r FROM: Joe DeFrancesco G Public Works D' ector Reviewed/Verified City Manager Finance Direct l/ To Be Presented By: Joe DeFrancesco Cons Calendar City Mgr Rpts Council Reports _ _ Legal Affairs Boards /Crates Public Hrgs X Admin Reports _ Plan/Environ 1. SUBJECT Bid No. 145 -34; Award of Katella Avenue and Wanda Road Improvements Project (SP- 3762). 2. SUMMARY The bids for the Katella Avenue and Wanda Road Improvements Project were received and opened on March 26, 2015. Nine (9) bidders responded to the Notice Inviting Bids. The apparent low bidder is All American Asphalt, of Corona, CA for $754,326.00. The Engineer's original estimate was $760,000.00 including contingencies and staff cost. The revised estimated total project cost is $830,000.00 including 10% contingencies and staff cost. 3. RECOMMENDED ACTION 1. Award the contract in the amount of $754,326.00 to All American Asphalt, and authorize the Mayor and City Clerk to execute the necessary documents on behalf of the City. 2. Accept into the City's revenue budget a $583,680 grant from Orange County Transportation Authority (OCTA) M2 funds into revenue account number 550.5011.45290.20073, Katella Ave. /Wanda Rd. 2 nd Left Turn Addition 3. Accept into the City's revenue budget $99,000 for fair share funds from Villa Park, into revenue account number 550.5011.45530.20073, Katella Ave. /Wanda Rd. 2 " Left Turn Addition 4. Authorize the appropriation of $682,680 from Fund 550 into expenditure account number 550.5011.56330.20073, Katella Ave. /Wanda Rd. 2 "d Left Turn Addition 5. Authorize the appropriation of $35,000 from the Transportation Systems Improvement Program (TSIP) Area C (Fund 285) unreserved fund balance into expenditure account number 285.5011.56330.20073, Katella Ave. /Wanda Rd. 2 " Left Turn Addition 6. Transfer $84,000 from account number 285.5011.56330.13034, Meats Ave. and SR -55 Interchange Study into account number 285.5011.56330.20073, Katella Ave. /Wanda Rd. 2 " Left Turn Addition ITEM �. 1 1 4/14/15 Cf Printed on Recycled Paper OCTA M2 grant and Villa Park's fair -share for construction is currently programmed for FY 2015 -16. OCTA Measure M2 funding guideline gives the City pre -award authority (award prior to the funding program year). Staff is requesting appropriation to advance the FY 2015 -16 funds to the FY 2014 -15 accounts. 4. FISCAL IMPACT After appropriation, funds will be available in the following accounts. 285.5011.56330.20073 (TSIP Area "C" — Katella Ave. / Wanda Rd.) $ 132,597 550.5011.56330.20073 (Fair Share: Villa Park — Katella Ave. / Wanda Rd.) $ 99,000 550.5011.56330.20073 (OCTA M2 — Katella Ave. / Wanda Rd.) $ 631,824 Total $ 863,421 5. STRATEGIC PLAN GOAL(S) 1 b. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the safety of the public. 6. GENERAL PLAN IMPLEMENTATION Circulation and Mobility Element Goal 1.0: Provide a safe, efficient, and comprehensive circulation system that serves local needs, meets forecasted demands and sustains quality of life in neighborhoods._ Policy 1.2: Identify key intersections and streets with historical or projected traffic congestion problems and apply creative traffic management measures to improve overall circulation. Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance public safety and improve circulation. Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights - of -way. 1 7. DISCUSSION and BACKGROUND This project is proposed in order to alleviate congestion and reduce delay at the intersection of Katella Avenue and Wanda Road during peak traffic periods. The project consists of the widening of the northwest and southwest quadrants of the intersection. This project will add one additional left turn pocket on eastbound Katella Avenue onto northbound Wanda Road and one right turn lane on westbound Katella Avenue onto northbound Wanda Road. Pavement rehabilitation, sidewalks, curb and gutter, replacement of stamped concrete median, street trees, signing and striping, street lighting, and signal modifications are proposed for the project. Signal modifications include replacement of traffic signals, controller cabinet, loop detectors, and other related items. Traffic signal includes replacement of poles, mast arm, and signal heads to accommodate new lane configurations. The current construction cost estimate is $830,000.00 including 10% contingencies and staff cost. Funds including OCTA M2 grant and Villa Park's fair -share for construction are currently programmed for the 2015 -16 Fiscal Year. The project is ahead of schedule. In order to take advantage of completing the project during summer time to minimize traffic impacts to nearby ITEM 2 4/14/15 schools, staff recommends awarding the construction contract in April. OCTA Measure M2 funding guideline gives the City pre -award authority. Therefore, staff is requesting appropriation to advance the FY 2015 -16 funds to the current fiscal year. The City Council previously approved advertisement for bids on February 10, 2015. The bid solicitation was advertised on February 18, 2015 for a period of five weeks, and bids were opened on March 26, 2015. The nine bids received are as follows: 1) All American Asphalt, Corona ......... ............................... $ 754,326.00 2) Hardy and Harper, Inc., Santa Ana .. ............................... $ 765,000.00 3) Excel Paving Company, Long Beach .............................. $ 779,220.00 4) RJ Noble Company, Orange ............ ............................... $ 779,600.00 5) Hillcrest Contracting Inc. , Corona .. ............................... $ 780,126.00 6) Sully- Miller Contracting Co., Brea .. ............................... $ 787,852.00 7) Terra Pave Inc., Whittier .................. ............................... $ 823,810.00 8) Griffith Company, Santa Fe Springs ............................... $ 837,482.00 9) Aramexx Construction, Ontario ....... ............................... $ 978,570.00 The revised estimated total project cost is $830,000.00, which includes the apparent low bid of $754,326.00, and approximately 10% contingencies and staff cost. The project is categorically exempt under CEQA Guidelines Section 15301, Existing Facilities. This exemption applies to the operation, repair, maintenance and minor alteration to existing public or private structures or facilities (including existing highways, streets, sidewalks, gutters, trails, and similar facilities), involving negligible or no expansion of the existing use. The CEQA Notice of Exemption was filed with the County Recorder's Office in August 2013. Construction is scheduled to begin in June 2015 and is expected to be completed within one hundred calendar days. 8. ATTACHMENTS • Bid Abstract • Location Map JD;pt;ly N: \PublicWorks\ADMIN \ADMIN \LYoung \LYoung \Council Items \COUNCIL \April- 2015 \SP -3762 Award Katella Wanda.doc ITEM 3 4/14/15