The URL can be used to link to this page

Home My WebLink AboutSR - - ADVERTISE BIDS FEDERAL HIGHWAY SAFETY IMPROVEMENT PROGRAMAGENDA ITEM April 14, 2015 Cb�/NT4 CP TO: Honorable Mayor and Members of the City Council THRU: Rick Otto Interim City Manage FROM: Joe DeFrancesco Public Works Di ector ReviewedNerified B City Manager Finance Director To Be Presented By: Joe DeFrancesco X Cons Calendar City Mgr Rpts Council Reports Legal Affairs Boards /Crates Public Hrgs Admin Reports Plan/Environ 1. SUBJECT Bid No. 145 -04; Approval of plans and specifications, and request authorization to advertise for bids three (3) Federal Highway Safety Improvement Program (HSIP) Left Turn Phasing Signal Modification projects: 1) Chapman Avenue at Hewes Street; 2) Chapman Avenue at Esplanade Street; and 3) Tustin Street at Mayfair Avenue. 2. SUMMARY The plans and specifications for the construction of the three (3) HSIP projects 1) Chapman Avenue at Hewes Street 2) Chapman Avenue at Esplanade Street; and 3) Tustin Street at Mayfair Avenue have been completed. Caltrans has issued the "Authorization to Proceed with Construction" (E -76) for the projects. The project is ready to be advertised for bids. The total estimated construction cost including contingencies and construction engineering is $660,300.00. 13. RECOMMENDED ACTION Approve the plans and specifications, and authorize advertising for bids the HSIP Left Turn Phasing Signal Modification projects: 1) Chapman Avenue at Hewes Street; 2) Chapman Avenue at Esplanade Street; and 3) Tustin Street at Mayfair Avenue. ITEM 1 04/14/2015 0 Printed on Recycled Paper 4. FISCAL IMPACT Funds are budgeted in the Capital Improvement Program in the following accounts: 550. 5032.56100.20190 ............... HSIP5 Chapman and Hewes .......... ....................$199,100.00 263. 5032.56100.20190 ............... Measure M2 Chapman and Hewes....................... 22,100.00 550. 5032.56100.20192 ............... HSIP5 Chapman and Esplanade ........................... 166,100.00 263. 5032.56100.20192 ............... Measure M2 Chapman and Esplanade ................. 18,500.00 550. 5032.56100.20193 ............... HSIP5 Tustin and Mayfair .................................... 196,200.00 263. 5032.56100.20193 ............... Measure M2 Tustin and Mayfair .......................... 21,800.00 Total $623,800.00 5. STRATEGIC PLAN(S) lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure the safety of the public. 3d. Enhance and promote quality of life in the community- Maintain and improve multi - modal transportation throughout the City. 6. GENERAL PLAN IMPLEMENTATION Growth Management Goal 1.0 Reduce traffic congestion within the City. Policy 3.0: Ensure adequate maintenance of public rights -of -way to enhance public safety and improve circulation. Policy 3.3: Continue to design, install, and maintain signals, signage, streetlights, and traffic control devices within rights -of -way 7. DISCUSSION and BACKGROUND The traffic signal modification at the intersections of 1) Chapman Avenue at Hewes Street; 2) Chapman Avenue at Esplanade Street; and 3) Tustin Street at Mayfair Avenue will provide protected left -turn phasing for the northbound and southbound directions. These are the three of four (4) City projects approved for funding under Cycle 5 of the Federal Highway Safety Improvement Program (HSIP). HSIP provides a maximum of 90% reimbursement for eligible project costs, while the local agency contributes the remaining 10 %. The purpose of the program is to reduce traffic fatalities and injuries on public roads by implementing infrastructure - related highway safety improvements. There are twenty -one project categories under the program. These projects are under the category "Intersection safety improvement" by providing protected left -turn signalization. The Primary Collision Factors "Traffic Signals and Signs" and "Auto Right -of -Way Violations" are correctable by providing countermeasure of protected left -turn phasing. The addition of left -turn phase will also improve the operational efficiency by assigning through and left -turn movements through the intersection. 2 Staff has completed the preparation of plans, specifications, and estimates for the projects. Caltrans has also sent on March 3, 2015 the E -76 approval for construction. The total estimated construction costs for the three projects including contingencies and construction engineering (15 %) is $660,300.00, while the construction funding is $623,800.00, there is a shortfall of $36,500.00. When bids are opened and actual cost known, staff will make recommendations on the contract award including additional appropriation, and /or reduction in scope of the work. The three projects are combined into one bid to take advantage of the economies of scale, and ease of construction coordination with one contractor. The scope of work, in general, includes removal of existing and replacement with new signal poles, mast arms, luminaries (safety lighting), signal head indications, electrical service, street name signs, and concrete foundation; relocation of signal controller cabinet, and battery back -up system; installation of preemption units, new conduits and conductors; construction of ADA compliant sidewalk access ramps; and adding all required equipment for providing a left turn phasing. The projects are categorically exempt from the provisions of the 2014 CEQA Guidelines under Article 19. "Categorical Exemptions ", Section 15301 "Existing Facilities ", classifies this project as Class 1 (b) "Existing highways and streets... ". The categorical exemption applies to the project because the installation of the protected left -turn phase is for safety and involves negligible or no expansion of the arterials' existing use. The Notice of Exemption will be filed with the County of Orange upon Council approval of the plans and specifications. Actual construction is expected to start late summer of 2015 upon delivery of long lead materials and equipment. Construction is scheduled to be completed within 60 working days for each project. 8. ATTACHMENTS • Location Maps • Plans, Specifications and Cost Estimates are available for review at the Public Works Dept. J DS /af: pt AdvertiseForBids_HSIPS [N: /Pub lic Works/Ad min / Admin /Traftic/Tbenp /TrafficCounciI Reports /2015 Reports /April]JD:at7ml /pt 9