HomeMy WebLinkAboutSR - - REJECTION OF BIDS POLICE HEADQUARTERS WALK IN EVIDENCE COOLER FREEZER INSTALLATION PROJECTG��.°�� AGENDA ITEM
April 14, 2015 :
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TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City Mana
FROM: Joe DeFrancesco t Public Works D' ec
ReviewedNerified By:
City Manager '
Finance Director
To Be Presented By: Joe DeFrancesco
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1. SUBJECT
Rejection of all bids for Bid No. 145 -35, SP -3883; Orange Police Headquarters Walk -in
Evidence Cooler /Freezer Installation Project.
2. SUMMARY
Bids for Orange Police Headquarters Walk -in Evidence Cooler /Freezer Installation Project were
received and opened on February 19, 2015. Four (4) bidders responded to the Notice Inviting
Bids. The apparent low bidder is Robert D Gosney Construction, Hesperia, CA for $102,840.00.
Staff recommends rejection of all bids to strengthen the pre - qualifications requirements on the
project.
3. RECOMMENDED ACTION
Reject all bids received.
4. FISCAL IMPACT
Funds are available in the following account:
954.4021.56020.30031 (Orange Police Headquarters Remodel) $ 200,000
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
ITEM 3. 13 1 4/14/15
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6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1: Provide the Police Department with adequate personnel, equipment and state- of -the-
art technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
1 7. DISCUSSION and BACKGROUND
This project consists of removing an existing walk -in evidence cooler /freezer and furnishing and
installing a new walk -in evidence cooler /freezer. The existing unit is over 15 years old and has
been showing signs of heavy condensation on the walls' exterior. This indicates poor insulation
and loss of energy. Replacing this unit before it fails is necessary to maintain the integrity of the
stored evidence.
The total estimated construction cost including 10% for contingencies and construction
engineering is $110,000.00
As part of redevelopment dissolution, funding for this project would be available through
remaining redevelopment bonds proceeds that were approved by the State Department of
Finance for transfer to the City through the ROPS 14 -15B process.
Informal bids were advertised for three weeks, and bids were opened on February 19, 2015.
Four bids were received as follows:
1)
Robert D Gosney Construction, Hesperia
$ 102,840.00
2)
Golden Sun Firm, Inc., Northridge
$ 114,950.00
3)
Dalke & Sons Construction, Inc., Riverside
$ 124,480.00
4)
Norse Corporation, Costa Mesa
$ 189,581.00
Upon receiving, reviewing, and evaluating the bids, staff became concerned that the contractors
including the apparent low bidder, although qualified, did not have experience in the installation
of law enforcement agencies' walk -in evidence cooler /freezers. Due to the importance of the
cooler /freezer in maintaining the integrity of stored evidence, staff prefers installation be
performed by a contractor who has installed at least one in the past five years. Prior to rebidding,
staff will revise the project specifications to include more detailed requirements on the relevant
experience.
18. ATTACHMENTS
Bid Abstract
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NAPublic Works\ADMIN\LYoung \Council Items\COUNCIL\April 2015 \4- 14 -15 \SP -3883 Reject all bids - OPD Walk -in Evidence Cooler /Freezer.docx
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