HomeMy WebLinkAboutSR - - APPROPRIATION PARK & FACILITIES MAINTENANCE & RENOVATION�s -4 -
AGENDA ITEM
April 14, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Inter 'm City
FROM: Marie Kni
Community
1. SUBJECT
ReviewedNerified B .
City Manager �
Finance Director
To Be Presented By: Marie Knight
X Cons Calendar City Mgr Rpts
Council Reports _ Legal Affairs
Boards /Cmtes Public Hrgs
Admin Reports Plan/Environ
Appropriation of $58,348.85 in revenue from a variety of sources for park and facilities
maintenance and renovation at the following parks: El Modena, Handy, Grijalva, Hart, Orange
Depot Building, Orange Community Gardens, and McPherson Athletic Facility.
2. SUMMARY
Revenues, which were collected for maintenance and renovation projects at various parks and
facilities, will need to be appropriated for the following purposes:
• User Group maintenance fees in the amount of $47,005.10 for sports field maintenance and
renovation by User Groups at El Modena, Handy, and Grijalva Parks, as well as McPherson
Athletic Facility;
• Reimbursement of $2,500.00 for the cost of door repair at The Santa Fe Train Depot /
Ruby's Restaurant;
• Community Garden lease revenue of $3,843.75 for garden plot leases in FY 14 -15; and
• Rental fees in the amount of $5,000.00 from a cellular provider located at El Modena Park
for maintenance and repair projects at El Modena Park.
3. RECOMMENDED ACTION
1.) Authorize the appropriation of $44,605.10 from Revenue Account 100.7001.42480.00000
(User Group Maintenance Fees) to 100.7022.51700.00000 (Contractual Services);
2.) Authorize the appropriation of $2,500 from Revenue Account 100.7022.48210.00000
(Expense Reimbursements) to 100.7022.51401.00000 (Repairs to Buildings and Fixed
Equipment);
ITEM 3 .5 04/14/2015
3.) Authorize the appropriation of $2,400.00 from the General Fund unreserved fund balance
to expenditure account 100.7022.51700.00000 (Contractual Services);
4.) Authorize the appropriation of $3,843.75 from Revenue Account 100.7001.44210.20227
(Garden Plots) to 100.7001.51700.20227; and
5.) Authorize the appropriation of $5,000.00 from 512.7021.44212.00000 (El Modena Park
Facility -Cell Tower Fee) to 512.7022.53674.00000 (Park Furniture).
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of sports field maintenance,
renovation, and other general park facilities maintenance and repair at various parks as follows:
100.7022.51700.00000 (Contractual Services) $47,005.10
100.7022.51401.00000 (Repairs to Buildings & Fixed Equipment) $ 2,500.00
100.7001.51700.20227 (Contractual Services) $ 3,843.75
512.7022.53674.00000 (Park Furniture) $ 5,000.00
TOTAL $58,348.85
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City residents.
7. DISCUSSION and BACKGROUND
User Group Maintenance Fees
Youth sports groups are required to fund repair and renovation of sports fields that they use based
on the wear that occurs as a result. The Community Services Department developed a cooperative
program with the organizations (User Groups) who utilize sports fields to fund annual maintenance
and renovation. The City collects fees from groups based on a formula for multi -use fields or
actual amounts for work performed on a single -user field. The City uses the funds to prosecute
renovation work at all fields to bring them up to City standard after each season through a vendor
on contract with the City, rather than having the User Groups contract independently for the work.
ITEM 04/14/2015
This process helps the City avoid any potential liability issues that may arise from contractors
doing work on City property without proper authorization, insurance or licenses. It also allows
Community Services staff the ability to properly manage and approve all work being done on City
sports fields to ensure that the work is performed to City standards.
A total of $47,005.10 was collected from User Groups between June 1, 2014 and March 31, 2015,
and will be utilized for sports field maintenance and renovation related to the high impact and /or
repetitive use by the User Groups at El Modena, Handy and Grijalva Parks.
Reimbursements for Door Repair at The Santa Fe Depot/Ruby's Restaurant Damage
One of the large historic entry doors at the Santa Fe Depot Building, currently leased by Ruby's
Diner, was severely damaged as a result of being unsecured during a high -wind event. Ruby's
made a restitution payment to cover the cost of repairs. The reimbursement in the amount of
$2,500 will be returned to the account that was used to pay for the repairs.
Cellular Tower Rental Fees
Verizon is installing cell equipment at El Modena Park. Rental fees of $5,000.00 was received
from Verizon as initial rent per their respective lease agreements to fund specific park
improvements. This rental fee revenue will be used to purchase trash receptacles for the park.
Community Gardens Lease Revenue
The Orange Community Gardens is owned by the City of Orange and is managed by the
Community Services Department. Annual lease revenue of $75 per plot for garden plots leased
by community members pays for the cost of utilities, infrastructure and repairs to the Garden.
Lease revenue of $3,843.75 was received in FY 14 -15 and will need to be appropriated to fund
maintenance costs.
Summary of Park and Facility Locations and Revenue Sources
The total appropriation request is for $58,348.85. These funds will be used for renovation and
repair work at the parks and facilities as listed below:
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ITEM 04/14/2015
Revenue Source
Cellular Provider (Verizon)
Orange Baseball Association
Orange Lutheran High School
North Sunrise Little League
Orange Junior Soccer Club
South Sunrise Little League
Ruby's Diner
Various Community Gardeners
TOTAL
Total Collected
$ 5,000.00
$ 3,200.00
$ 2,400.00
$ 7,700.00
$15,005.10
$18,700.00
$ 2,500.00
$ 3,843.75
$58,348.85
Park
El Modena Park
El Modena Park
El Modena Park
Handy Park
Grijalva Park
McPherson Athletic
Santa Fe Depot
Community Gardens
8. ATTACHMENTS
None
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ITEM 04/14/2015