HomeMy WebLinkAboutSR - LMD-86-2 - LANDSCAPE EFFICIENCY DESIGN0 W
AGENDA ITEM
Date: April 14, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City Manager
FROM: Marie Knigh
Community ery ces Dire for
ReviewedNerified By:
City Manager XP
j
Finance Direct
To Be Presented By: Marie Knight
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Plan/Environ
t. SUBJECT
Appropriation transfer from Fund 291 Unreserved Fund Balance to Professional & Consulting -
Santiago Hills Landscape Assessment District (SHAD) Efficiency Design.
2. SUMMARY
This transfer is necessary to fund the cost associated with the landscape efficiency design in the
Santiago Hills Assessment District.
3. RECOMMENDED ACTION
Authorize the appropriation of $11,970.00 from Fund 291 (Irvine — 86 -2 Landscape Maintenance)
unreserved balance to 291.7026.51670.20180 (Professional & Consulting — SHAD Efficiency
Design).
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of the Santiago Hills Assessment
District Efficiency Design as follows:
291.7024.56015.20180 Bldg. & Improvements — SHAD Efficiency Design $12,260.00
291.7026.51670.20180 Prof. & Consulting — SHAD Efficiency Design $11,970.00
Total: $24,230.00
5. STRATEGIC PLAN GOAL(S)
3a. Refurbish, maintain, develop and /or expand public use places and spaces.
ITEM 6. 4/14/15
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0: Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.2: Provide sufficient levels of street sweeping, landscaping, graffiti abatement, shopping
cart and bulk item removal from streets, sidewalks, alleys, and other public rights -of -way.
Land Use Goal 6.0: Advance development activity that is mutually beneficial to both the
environment and the community.
Policy 6.3: Establish and maintain greenways, and pedestrian and bicycle connections that
complement the residential, commercial and open space areas where they connect.
7. DISCUSSION and BACKGROUND
Background
The Santiago Hills Landscape Assessment District (SHAD) comprises over 32 acres of landscape,
lighting, and other infrastructure maintained by the City under service agreements. Funds
supporting the maintenance of District landscape and other infrastructure are derived from an
annual assessment of property owners within the District.
In recent years, the cost for all maintenance in the District, including irrigation water, has steadily
increased. The irrigation system within the District is extensive, providing water to turf, shrubs
and trees in medians, parkways, and common area landscapes within the community. Costs for
water have risen significantly over the last three years, and will continue to increase annually
through 2017. These anticipated annual increases will result in a total estimated expenditure
increase of as much as 40% over the current budget if reductions in use are not made. A significant
reduction in water use is now the only viable option for reducing costs without wholesale
elimination of landscape.
Discussion
In an effort to accomplish ongoing reductions in water consumption for the landscape, the design
firm Moore Iacofano Goldsman (MIG), Inc. was selected to prepare design plans for re-
landscaping of a demonstration project in the District. This demonstration project would remove
areas of turf and replace these areas with drought - tolerant plants and landscape materials that are
aesthetically pleasing. The demonstration project could also serve as a template for the future re-
design of other areas in SHAD should additional funds become available, resulting in a significant
reduction in the water use requirements for these areas. The Department's goal for this
demonstration project is to replace approximately 40,000 square feet of turf area with drought -
tolerant materials.
Partial funding in the amount of $12,260.00 is available to fund the design services contract with
MIG, Inc. An additional $11,970.00 is needed to fully -fund the contract from unreserved fund
balance in SHAD Fund 291. Since the total contract amount of $24,320.00 is within the threshold
ITEM 4/14/15
for City Manager approval, no City Council action is necessary to approve the contract with MIG,
Inc.
Once design has been completed, construction of the proposed improvements will be determined
at a later date, based upon availability of funds. If funding becomes available through grants or
other sources, the design template created through this demonstration project can be utilized to
expand the effort in other areas throughout the District.
8. ATTACHMENTS
None.
ITEM 4/14/15