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Home My WebLink AboutSR - RES-10851 - 2015-16 TEMPORARY STREET CLOSURES SPECIAL EVENTSAGENDA ITEM March 10, 2015 LINTY TO: Honorable Mayor and Members of the City Council THRU: John W. Sibley City Manager FROM: Joe DeFrancesco Public Works D' ector Reviewed/Ve ied By: City Manager Finance Dire for To Be Present Joe DeFrancesco X Cons Calendar City Mgr Rpts Council Reports Legal Affairs Boards /Crates Public Hrgs Admin Reports Plan/Environ 1. SUBJECT RESOLUTION NO. 10851 A Resolution of the City Council of the City of Orange temporarily closing sections of public streets for approved special events. 2. SUMMARY Resolution No. 10851 has been prepared for approval of special events /pageants and authorization for closure of portions of public streets, for the 2015 -2016 Fiscal Year. 3. RECOMMENDED ACTION 1. Adopt Resolution No. 10851 approving the closure of public streets during the times of approved special events. 2. Approve closure of municipal parking lots and temporary suspension of neighborhood permit parking restrictions for certain events and dates occurring in FY 2015 -16. 4. FISCAL IMPACT Costs associated with each non -City of Orange special event/pageant are the responsibility of the event promoter or sponsor. Deposits to cover anticipated city costs will be required prior to each event. 5. STRATEGIC PLAN GOAL(S) 3.b Deliver high quality and safe recreational, social, environmental, education and cultural services. ITEM 3 . 3/10/2015 1 0 Printed on Recycled Paper 6. GENERAL PLAN IMPLEMENTATION Growth Management Goal 5.0 Provide adequate parking to meet the needs of activity centers throughout the City. 7. DISCUSSION and BACKGROUND In August 1997, Council approved a process allowing approval of special events /pageants that will close the Plaza and adjacent public streets as a single action. The Council - approved criteria allows the Plaza to be closed for special events 20 days total, 12 of those are Friday, Saturday and Sunday. This request includes Plaza closures of 9 days total, 7 of those are Fridays, Saturday and Sunday. Over the years of operating these types of events, a standardized plan for street closure, restroom location, fire safety protection and similar concerns has been established. The term, "Plaza closure" means all of Glassell St. from Maple Ave. to Almond Ave., and all of Chapman Ave. from Grand St. to Lemon St. All of the sponsors, operators, and City staff are proficient at event logistics to ensure a safe and efficient event of which the entire community can be proud. This approval does not attempt to address the details or logistics of each event, as the department's staff will handle that. Other areas may be posted for No Parking for event preparation as needed. Orange Police will suspend enforcement of neighborhood permit parking restrictions for the whole day, without bagging the signs for each event. For non -city events cash deposits will be required approximately 30 days prior to each event date. If deposits are not provided, the event will be canceled. Thirty days prior to the exact event, the promoter or sponsor shall obtain a special event permit from the Community Development Department, whose staff will provide notification to the businesses for each event. 2015 EVENTS PLAZA CLOSURE April 19, 2015 Car Show — Orange Sunrise Rotary Club (Previously approved on April 8, 2014) Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood Permit Parking Area A September 4 -6, 2015 International Street Fair - International Street Fair Committee Plaza Closure from 7 PM Thursday — September 3, 2015 thru 6 AM Monday — September 7, 2015 Closure of Municipal Parking Lots 1 & 2 Temporary suspension of Permit Parking Restrictions Chapman University Neighborhood Permit Parking Area A October 29, 2015 Treats in the Streets Autumn Festival — Community Services Plaza southeast quadrant closure — 5 AM — 11:30 PM Full Plaza closure 1:00 PM —11:30 PM Temporary suspension of Permit Parking Restrictions —All Day Chapman University Neighborhood Permit Parking Area A 2 PLAZA CLOSURE December 6, 2015 Tree Lighting Ceremony & Candlelight Choir Procession Community Services Plaza Closure Sunday — December 6, 2015, 3:00 AM to 11:30 PM Plaza — Closure of northeast Plaza quadrant will remain until 10 AM, Monday, December 7, 2015 Temporary suspension of Permit Parking Restriction All Day on Sunday, December 6, 2015 Chapman University Neighborhood Permit Parking Area A STREET CLOSURE November 11, 2015 Veteran's Day Tribute — Community Services Close Atchison St. from Chapman Ave. to Maple Ave. Street Closure from 10 AM to 5 PM SUSPEND PERMIT PARKING April 17-18,2015 Foundation Games Track & Field Meet — Community Services Permit Areas D & G West side of McPherson Rd. between Spring St. & Pearl St. (Adjacent to Grijalva Park at Santiago Creek) April 15, 2015 Orange Blossom Festival — Orange High School Chapman University Neighborhood Permit Parking Area A May 22 -24, 2015 Baccalaureate & Commencement — Chapman University Chapman University Neighborhood Permit Parking Area A June 7 & 11, 2015 Baccalaureate & Graduation — Orange High School Chapman University Neighborhood Permit Parking Area A July 3, 2015 3rd of July Celebration — Community Services El Modena High School/Fred Kelly Stadium Permit Areas D & G West side of McPherson Rd. between Spring St. & Pearl St. (Adjacent to Grijalva Park at Santiago Creek) August 25, 2015 Student Move -In — Chapman University Chapman University Neighborhood Permit Parking Area A October 3, 2015 5K Run — Chapman University Chapman University Neighborhood Permit Parking Area A November 14 -16, 2015 Old Towne Orange Holiday Memories Old Towne Plaza Merchants Chapman University Neighborhood Permit Parking Area A Approved by Council on April 8, 2014 3 MUNICIPAL PARKING LOT CLOSURE May 2, 2015 A Taste of Orange — Orange Blossoms (Auxiliary to Assistance League of Orange) Municipal Parking Lots #1, 2, 3, 4, 7, 8, 9, 11, 12 & 13 Dedicated on- street parking west side of S. Orange St. (adjacent to Municipal Lot# 2 for Taste of Orange vendors only) November 14, 2015 Casino Night — Orange Elderly Services /Community Services Closure of Municipal Parking Lots 8 & 9 from 3:30 PM Thru 5:00 PM with event parking only from 5:00 -8:00 PM DEDICATED ON- STREET PARKING October 21 -26, 2015 Boutique Noel — Assistance League of Orange West side of S. Orange St. adjacent to Municipal Parking Lot #2 (for Boutique Noel vendors only) Reserve 1 parking stall within Municipal Parking Lot #2 2016 EVENTS PLAZA CLOSURE April 17, 2016 Car Show — Orange Sunrise Rotary Club (3rd Sunday of the month unless Easter falls on same date.) Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood Permit Parking Area A SUSPEND PERMIT PARKING February 13-15,2016 Old Towne Orange Antique Affair Old Towne Plaza Merchants Chapman University Neighborhood Permit Parking Area A 8. ATTACHMENTS • Resolution No. 10851 • Map of Municipal Parking Lots • Map of Permit Parking Areas A, D & G • Site Sketch of S. Orange St. at Assistance League Building • Letters of Request JD /af:pt L_� 2015 Special Events [N: /Admin /Then /Traffic Council Items /2015 Reports/March] El RESOLUTION NO. 10851 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE TEMPORARILY CLOSING SECTIONS OF PUBLIC STREETS FOR APPROVED SPECIAL EVENTS. WHEREAS, Vehicle Code Section 21101(e) authorizes cities to close portions of streets for celebrations and local special events when, in the opinion of the City Council, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing; and WHEREAS, the International Street Fair Committee, the Community Services Department, and the Rotary Club of Orange Sunrise, have requested temporary street closures to accommodate several special events in the streets. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange as follows: INTERNATIONAL STREET FAIR - INTERNATIONAL STREET FAIR COMMITTEE Section I That Chapman Avenue be closed from Lemon Street easterly to Grand Street; and Glassell Street from Almond Avenue northerly to Maple Avenue be closed from 7:00 P.M. Thursday — September 3, 2015 thru 6:00 A.M. Monday — September 7, 2015. Section II That before said closure shall occur International Street Fair Committee shall comply with all terms and conditions pertaining to Agreement No. 1071.i. Section III That International Street Fair Committee shall notify area residents and businesses of the event and temporary street closure in accordance with the conditions pertaining to Agreement No. 1071.i. TREATS IN THE STREETS AUTUMN FESTIVAL — CITY OF ORANGE COMMUNITY SERVICES Section I That the southeast quadrant of the Plaza be closed from 5:00 A.M. to 11:30 P.M. — Thursday, October 29, 2015. Section II That Chapman Avenue be closed from Lemon Street easterly to Grand Street; and Glassell Street from Almond Avenue northerly to Maple Avenue be closed from 1:00 P.M. to 11:30 P.M. Thursday, October 29, 2015. 5