HomeMy WebLinkAboutSR - AGR-6209 - ANNUAL PIPELINE RENEWAL PROJECTAGENDA ITEM
March 10, 2015
CpU CP
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager n
FROM: Joe DeFrancesco
Public Works Di (rector
ReviewedNerifie B
City Manager
Finance Director
To Be Presented B
oe DeFrancesco
X Cons Calendar
City Mgr Rpts
Council Rpts
Legal Affairs
Boards /Crates
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Plan /Environ
1. SUBJECT
Award of Contract - Bid No. 145 -02; Annual Pipeline Renewal Project (W -671).
2. SUMMARY
Seven (7) bids for the Annual Pipeline Renewal Project (W -671) were received and opened on
January 29, 2015. The apparent responsive low bidder is Big Ben, Inc. in the amount of
$1,865,385.00.
3. RECOMMENDED ACTION
1. Reject the bid received from low bidder, Ramona, Inc., a California corporation, on the basis
that the bid was not responsive.
2. Award a contract in the amount of $1,865,385.00 to Big Ben, Inc. and authorize the Mayor and
City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted in the Water Fund and are available in the following account:
600.8041.56451.18400 Pipeline Renewal Projects $ 2,512,190.07
5. STRATEGIC PLAN GOAL(S)
lb) Provide for a safe community — Provide and maintain infrastructure necessary to ensure
the safety of the public.
2d) Be a fiscally healthy community - Effectively manage and develop City assets.
4b) Provide outstanding public service - Provide facilities and services to meet customer
6. GENERAL PLAN IMPLEMENTATION I
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
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Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
The Annual Waterline Renewal project will replace approximately 1.8 miles of existing water
mains in Robinhood Place, Sacramento Avenue, Grove Avenue, Brentford Avenue, Breckenridge
Street, Diamond Street, Agate Street, Mori Lane, Cloverdale Avenue, Opal Avenue, Topaz
Street, Coral Avenue, and Onyx Avenue. These water mains were constructed in the early 1960s
and have had several leaks over the years. The existing cast iron water mains will be replaced
with PVC pipe (C900) due to the corrosive soils condition in the area. The new water mains will
provide a more reliable water service and fire protection to the residents.
The City Council previously approved advertisement for bids on June 10, 2014. The bids were
received and opened on January 29, 2015. Seven (7) bidders responded as follows:
CONTRACTOR
AMOUNT
1 Ramona, Inc.
$1,805,290.00
2 Big Ben, Inc.
$1,865,385.00
3 Stephen Doreck Equipment Rentals
$1,866,125.00
4 Kana Pipeline, Inc.
$2,154,000.00
5 TE Roberts, Inc.
$2,299,100.00
6 Paulus Engineering
$2,337,791.00
7 J. DeSigio Construction
$2,628,210.00
Staff determined that Ramona, Inc.'s bid was non - responsive. Specifically, the bidding
documents called for the Bidders to have successfully completed a minimum of five similar
projects within the last five years. There were no waterline replacement projects listed on their
proposal. This represents a failure to meet the minimum requirements for submitting a bid as
listed in the bidding documents. Staff met with Ramona, Inc. on February 6, 2015 to discuss the
contractors experience and qualifications as related to water pipeline projects. No new
information was provided at the meeting. It was determined that Ramona, Inc. does not have the
required experience to perform the work.
Both Ramona Inc. and Big Ben have been notified by staff of the decision to reject Ramona,
Inc.'s bid and accept Big Ben's. Final decision to be made by City Council at the March 10, 2015
meeting.
Big Ben, Inc. is the apparent responsive low bidder. Staff conducted reference checks with other
agencies including the City of Fullerton, County of Orange, Anaheim Union School District, and
City of Anaheim. All agencies contacted provided positive feedback and good reviews on the
performance of Big Ben, Inc. They cited the ability of Big Ben Inc., to complete projects on
schedule and their familiarity with PVC pipe construction as reasons for their good rating.
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Therefore, staff recommends that Big Ben, Inc. be awarded the contract in the amount of
$1,865,385.00 for the Annual Pipeline Renewal Project. Construction is scheduled to begin in
April 2015 and is expected to be completed within 180 calendar days.
7. ATTACHMENTS
ITEM
Bid Results
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