HomeMy WebLinkAboutSR - - REJECT BIDS & READVERTISE 2014-15 WHEELCHAIR ACCESS RAMPS VARIOUS LOCATIONSGam. • aim, :G,tf�
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AGENDA ITEM
March 10, 2015
TO: Honorable Mayor and
Members of the City Council
ReviewedNerified By:
City Manager
Finance Direct r
THRU: John W. Sibley
To Be Presented y: Joe
DeFrancesco
City Manager
X Cons Calendar
City Mgr Rpts
FROM: Joe DeFrancesco
Council Reports
Legal Affairs
Public Works D'rec r
Anna Pehoushek
Boards /Crates
Admin Reports
Public Hrgs
Plan/Environ
Acting Assistant ommunity Development
Director
1. SUBJECT
Bid No. 145 -33; SP- 3906; FY 2014 -15 Community Development Block Grant (CDBG) Project
— Americans with Disabilities Act (ADA) Wheelchair Access Ramps at Various Locations,
rejection of all bids.
2. SUMMARY
Bids for ADA Wheelchair Access Ramps at Various Locations, Fiscal Year 2014 -15 were
received and opened on February 26, 2015. Nine (9) bidders responded to the Notice Inviting
Bids. The lowest bidder deemed non responsive. The other bids received were higher than the
available project funding. Staff recommends rejection of all bids and seeks the authorization to
re- advertise the project with a reduced scope of work.
13. RECOMMENDED ACTION
1. Reject all bids received.
2. Authorize staff to re- advertise this project with a reduced scope of work.
14. FISCAL IMPACT
Funds are budgeted and available in the Capital Improvement Program in the following account:
310.9645.56330.11328 (CDBG — ADA Improvements) $ 96,482
15. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
ITEM '5 Z 1 3/10/2015
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
7. DISCUSSION and BACKGROUND
The City Council previously approved advertisement for bids in its February 10, 2015 meeting.
The bid solicitation was advertised on February 11, 2015 for a period of two (2) weeks, and bids
were opened on February 26, 2015. Nine (9) bidders submitted proposals as follows:
1)
Smart Tech Group, Inc.
$ 77,200
2)
Carvajal Trucking & Tractor, Inc.
$101,400
3)
Vido Samarzich, Inc.
$103,800
4)
EBS Engineering, Inc.
$107,000
5)
El Camino Construction & Engineering
$111,150
6)
Unique Performance Construction, Inc.
$123,080
7)
ND Construction Company, Inc.
$129,087
8)
Kalban, Inc.
$169,800
Upon review of bids received, staff determined that Smart Tech Group, Inc. was not responsive
to and did not conform in all material respects to the specifications contained in the City's
invitation to bid. With the second low bid received at $101,400 and the necessity to include 15%
for contingency and construction management, the total project cost would be approximately
$116,610, exceeding the total available funding. Staff is recommending rejection of all bids and
requesting authorization to re- advertise the project with a reduced scope of work.
This project will provide for construction of approximately fourteen (14) ADA wheelchair access
ramps at various locations, City wide. As part of this project, detectable warning surfaces
(truncated domes) will be installed per the American with Disabilities Act Accessibility
Guidelines (ADAAG) requirements.
The City receives CDBG funding from the U.S. Department of Housing and Urban Development
for activities that primarily benefit Low and Moderate Income residents. Construction of ADA
compliant access ramps City -wide qualifies for CDBG funding because the ramps benefit
disabled residents that are considered to be Low Income.
8. ATTACHMENTS
• Bid Abstract
• Location Map
JD:at:ly
N: \Public Works \ADMIN\ADMIN \LYoung \LYoung \Council Items \COLJNCIL\March - 2015\3- 10- 15\BID 145 -33 ADA RAMPS \SP 3906 Reject
all bids - ADA Ramps FY 14- 15- DRAFT.docx
ITEM 2 3/10/2
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