HomeMy WebLinkAboutSR - - ADVERTISE BIDS ANNUAL SEWER LINE CLEANING & CCTV VIDEO INSPECTION1. SUBJECT
Bid No. 145 -37; Approval of plans and specifications, and authorization to advertise for bids for
Annual Sewer Line Cleaning and CCTV Video Inspection (SP- 3907).
2. SUMMARY
Bid specifications have been completed for the Annual Sewer Line Cleaning and CCTV Video
Inspection. The project is ready to be advertised for bids.
3. RECOMMENDED ACTION
Approve bid specifications and authorize advertising for bids for the Annual Sewer Line Cleaning
and CCTV Inspection project.
4. FISCAL IMPACT
Upon approval of the fiscal year 2015/16 budget, Capital Improvement Program funds will be
available in the following accounts:
220.5022.56510.15509 (Sewer Cleaning and Video) $ 200,000
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
ITEM -7 .` cZ 1 3/10/15
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Infrastructure Goal 1.0 Ensure water, sewer, and storm drain systems that meet the needs of
residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Policy 1.5: Investigate and carry out cost - effective methods to reduce storm water infiltration into
the sewer system.
Implementation Plan: Program II -6 — Correct Sewer System Deficiencies.
7 DISCUSSION and BACKGROUND
The City's Sanitary Sewer Management Plan requires routine cleaning and video inspection of the
City's approximately 312 miles of sewer line in order to mitigate sewer spills and to stay in
compliance with the State Water Resources Control Board (SWQCB) Order No. 2006 -0003- DWQ
entitled Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. In
addition, the data gathered during video inspection of the sewer lines is used to identify
infrastructure deficiencies and plan for CIP projects.
In order to keep up with the maintenance of over 312 miles of sewer lines and approximately 7,045
sewer manholes, the City has been using an outside contractor to conduct a portion of the required
sewer line cleaning and video inspection. The contract with the current service provider will expire
at the end of this fiscal year (FY 2014/15). Upon approval of the FY 2015/16 budget, funds will
be available in the Capital Improvement Program and will be budgeted for this work.
This authorization to advertise will allow the City to solicit bids for the necessary work without a
lapse in service. The bid solicitation will be for a three year contract with two possible extensions.
This will allow the City to secure the cleaning and video inspection services through fiscal year
2020.
8 ATTACHMENTS
• RFP
• Scope of Work
ITEM 2 3/10/15
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