HomeMy WebLinkAboutSR - AGR-5788 - CHANGE ORDER & FINAL SEWER LINE CLEANING VIDEO INSPECTIN EMERGENCY RESPONSE SERVICESAGENDA ITEM
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. a February 10, 2015
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TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley,
City Manager
FROM: Joe DeFrancesco,
Public Works D• ector
ReviewedNeritied B
City Manager
Finance Directo
To Be Presented By: Joe DeFrancesco
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L SUBJECT
Contract Change Order No. 1 and Final - Bid No. 101 -36; Sewer Line Cleaning, Video
Inspection and Emergency Response Services (Contract #5788).
2. SUMMARY
The Contract Change Order authorizes payment for extra work at a total amount of $35,000.
3. RECOMMENDED ACTION
Approve Contract Change Order No. 1 and Final in the amount of $35,000 to Innerline
Engineering, Inc. for additional work.
4. FISCAL IMPACT
Funds are available in the following account after the appropriation:
220.5022.56510.15509 (Sewer Cleaning and Video)
$65,000
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
ITEM f 3 1 02/10/15
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Infrastructure Element Goal 1.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
7. DISCUSSION and BACKGROUND
The City Council awarded the Sewer Line Cleaning, Video Inspection and Emergency Response
Services Contract (Agreement #5788) on July 1, 2011, to Innerline Engineering, Inc. We are
currently in the third and final extension of this agreement.
In order to maintain compliance with the State of California, the City is required to adhere to its
submitted and approved Sewer System Management Plan (SSMP). The City has separated its
sewer mainline system into four different areas based on required cleaning frequency as
determined by this Plan. As part of the existing contract with Innerline Engineering they were
required to clean all four frequency areas of the City. This past contract year (year four) they
were assigned the largest cleaning area of the City and as a result fully expended the allocated
contract amount for the year. We have assigned additional work in order to maintain the
cleaning frequency outlined in the approved SSMP.
This Contract Change Order #1 and Final addresses the additional costs associated with cleaning
all city -owned sewer main lines within the limits of Area 1 (annual cleaning) of our sewer
mainline system as dictated by the approved SSMP.
The Annual Contract amount is $250,000.00. This Contract Change Order No. 1 represents a
14% increase from the annual contract amount bringing the final contract amount for fiscal year
2014/15 to $285,000.00
18. ATTACHMENTS
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ITEM 2 02/10/15
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