9/26/2006 - Council Minutes - CC Minutes Reg Meeting
APPROVED BY THE CITY COUNCIL ON OCTOBER 10, 2006
CITY COUNCIL MINUTES ORANGE, CALIFORNIA
OF A REGULAR MEETING September 26, 2006
The City Council ofthe City of Orange, California convened on September 26,2006 at 4;30 p.m.
in a Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California.
4:30 P.M. SESSION
I. OPENING
1.1 INVOCATION
Pastor Dan Keirn, Salem Lutheran Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Mayor Mark Murphy
1.3 ROLL CALL
PRESENT -
ABSENT -
Smith, Murphy, Cavecche, Dumitru
None
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Presentation of Resolution No. 10118 to Beth Irish of the Orange Public Library, upon
her retirement.
Employee Service Awards to Marisol Rojas, Community Services, 10 years; Lisa
Tamburelli, Community Services, 10 years, Mark Hensler, Police Department, 20 years;
and Karen Hangen, Police Department, 10 years.
Announcement - Wednesday, October 4th is Walk Our Children To School Day.
Troop 51 from St. John's School was introduced.
2. PUBLIC COMMENTS
Heather Lykins, introduced herself as the new Chapman University Community
Development Director, a student liaison between the University and the community.
John Moore, spoke on the Creek Clean Up Day on September 16th and submitted
statistics on the trash and recyclables picked up that day.
CITY COUNCIL MINUTES
September 26, 2006
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City
Council, staff or the public may request an item be removed from the Consent Calendar
for discussion or separate action. Unless otherwise specified in the request to remove an
item from the Consent Calendar, all items removed shall be considered immediately
following action on the remaining items on the Consent Calendar.
3.1 Request Council Confirmation of warrant registers dated August 31 and September
7,2006.
ACTION:
Approved.
3.2 Request approval of City Council Minutes, Regular Meeting, September 12, 2006.
(C2500.D.4)
ACTION:
Approved.
3.3 Consideration to waive reading in full of all ordinances on the Agenda.
ACTION:
Approved.
3.4 Receive and file the City Treasurer's Report, period ending August 31, 2006.
(C2500.F)
ACTION:
Approved.
3.5 Receive and file the Investment Oversight Committee Report for the Period Ending
July 31, 2006. (ORI800.0.27.16.1)
ACTION:
Approved.
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CITY COUNCIL MINUTES
September 26, 2006
3. CONSENT CALENDAR (Continued)
AGREEMENTS
(REMOVED AND HEARD SEPARATELY)
3.6 A proposed Cooperative Agreement with the Orange County Transportation Authority
(OCTA) to execute the Go Local Program via the Depot-Plaza Pedestrian Connection Plan;
and Letter of Agreement with the City of Anaheim and partnering city of Villa Park to
develop a community-based transit study to increase commuter rail ridership via feeder
service connections to major employment and destination centers. (A2100.0 Agr-4967; 4968)
SUMMARY: On February 27, 2006 OCTA Board of Directors approved allocation of
Measure M funds to develop the Go Local Program, which allocates $100,000 to Orange
County cities who wish to develop a local transit vision that will increase commuter rail
ridership. Part of the Go Local Program guidelines encourage cities to enter into
agreements with each other to collaborate in some or all facets of planning and needs
assessment to support this vision.
Staff proposes to use a portion of the Go Local funds in the amount of $60,000 to study
vital pedestrian connections Paseos that will help guide pedestrians from the Plaza, a
destination node, to the Orange Metrolink station. The Depot-Plaza Pedestrian
Connection Plan will facilitate pedestrian access from the Plaza area and other outlying
destination nodes to the Depot station.
Staff also recommends collaboration with the City of Anaheim and other interested
partnering cities, including Villa Park, by contributing $40,000 towards a study to
evaluate feeder service connections to major destination and employment centers within
these partnering cities. Collaboration with surrounding cities will also help to meet Go
Local project criteria.
Discussion - Councilmember Smith stated that she was excited about the project and the
use of paseos. She stated that she would like to see sensitivity to all modes of
transportation including strollers, wheelchairs, and bicycles; a focus on transit from all
quadrants; and is excited about a connection with Anaheim. She stated that she will look
for historic preservation and would like to see involvement from citizens in the
community as well as employees that can use it every day.
MOTION - Smith
SECOND - Dumitru
AYES - Smith, Murphy, Cavecche, Dumitru
ACTION: 1) Approved the Cooperative Agreement with OCTA, allocating $60,000 of
the $100,000 from OCTA to prepare the Depot-Plaza Pedestrian Connection Plan; and 2)
Authorized the City Manager to enter into a Letter of Agreement with the City of
Anaheim allocating $40,000 of Go Local funds towards a feeder service connection
study; and 3) Authorized the Mayor and City Clerk to execute all necessary documents
on behalf of the City associated with the Go Local Program.
FISCAL IMPACT: None
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CITY COUNCIL MINUTES
September 26, 2006
3. CONSENT CALENDAR (Continued)
3.7 Purchase network equipment for the expanded new Main Library and amend the
City's Information Technology Service Agreement with ACS Enterprise Solutions,
Inc. (ACS). (A2100.0 Agr-0978.C.5)
SUMMARY: The Library Services Department seeks to purchase, from ACS, network
equipment for the expanded new Main Library that will support expanded infrastructure
needs and will provide connectivity between the Main Library and the Civic Center's
Data Center. The equipment will provide network communications to the desktop
computers approved by Council on July 25, 2006, along with self-service technologies,
online public access catalog, the automated materials handling system, and public
wireless network.
ACTION: Approved the Fifth Amendment to Information Technology Service
Agreement with ACS Enterprise Solutions, Inc.
FISCAL IMPACT: Sufficient funds are allocated and available in the following CIP
account: 500-2001-481200-990 I $80,392.04 Main Library Expansion
BIDS
3.8 Bid No. 067-11; SP-3501: Police Headquarters Heating, Ventilation, Air
Conditioning (HV AC) System and Electrical Upgrades. Approval of Plans and
Specifications and authorization to advertise for bids. (C2500.M)
SUMMARY: Plans and specifications have been completed for the Police Headquarters
Heating, Ventilation, Air Conditioning (HV AC) System and Electrical Upgrades Project.
The project is ready to be advertised. Construction cost is estimated at $1.4 million.
ACTION: Approved plans and specifications and authorized advertising for bids for the
Police Headquarters Heating, Ventilation, Air Conditioning (HV AC) System and
Electrical Upgrades Project.
FISCAL IMP ACT: Funds are budgeted in the Capital Improvement Program and are
available in the following account:
725-5028-481200-9823 (Police HQ HV AC System Upgrades) $1,200,000
Once the bids are opened and actual bids are known, staff will make recommendations on
the award based on available funding including request for fund transfer from other
sources of fund.
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CITY COUNCIL MINUTES
September 26, 2006
3. CONSENT CALENDAR (Continued)
3.9 Bid No. 067-16: Approval of plans and specifications and request authorization to
advertise for bids for construction of Earlham Street Storm Drain Improvements
Project (D-154) (C2500.M.17)
SUMMARY: Plans and specifications have been completed for the Earlham Street Storm
Drain Improvement project from Chapman Avenue to Pearl Street. The project is ready to
be advertised for bids. The estimated construction cost is $200,000 including contingencies.
The County of Orange will reimburse the City 100% for all construction costs.
ACTION: 1) Approved plans and specifications and authorized advertising for bids for the
Earlham Street Storm Drain Improvements; and 2) Appropriated $200,000 to account
number 550-5011-483400-5342 (Earlham Storm Drain).
FISCAL IMPACT: Upon appropriation, funds for construction will be available in the
following account:
550-5011-483400-5342 $200,000 County Contribution: Earlham Storm Drain
3.10 CLAIMS (C3200.0)
SUMMARY: The following claim(s) have been received and investigated by the City
Attorney's Office and/or the Risk Manager. After a thorough investigation with the
involved departments, it is the recommendation of the City Attorney's Office that the
claim(s) be denied.
a. Cumis Insurance
b. Irma Daniels
c. Maritza Coughlin
d. Tony Gomez
ACTION: Denied Claim(s) for damages and refer to City Attorney and Adjuster.
CONTRACTS
3.11 Final acceptance of Bid No. 056-39; SP-3233A; Temporary Right-Turn Lane
Improvements at Santiago Canyon Road and Cannon Street and authorization to
file Notice of Completion with the County Recorder (No staff report required).
(A2100.0 Agr-4895)
SUMMARY: Temporary Right-Turn Lane Improvements at Santiago Canyon Road and
Cannon Street. The contractor on said job was Imperial Paving Company, Inc.
ACTION: Accepted completion of work and improvements, and authorized release of
retention funds, and authorized the Mayor and City Clerk to execute the Notice of
Completion.
FISCAL IMPACT: None.
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CITY COUNCIL MINUTES
September 26, 2006
3. CONSENT CALENDAR (Continued)
3.12 Award of Public Project Contract - Bid No. 067-06; Water Lube Conversion for
Production Wells. (A2100.0 Agr-4969)
SUMMARY: This contract authorizes the replacement of oil-lubricated pumps with
water-lubricated pumps for production wells. General Pump Company is the lowest
responsible bidder.
ACTION: Awarded the contract plus contingencies in the amount of $1,041,500.00 to
General Pump Company, Inc., 159 N. Acacia Street, San Dimas, CA 91773 and
authorized the Mayor and the City Clerk to execute on behalf of the City.
FISCAL IMP ACT: Funding for this project is available in the following account:
601-8011-484101-8214 $1,050,000.00 Water Lube Production Wells
DONATIONS
3.13 Donation of four digital cameras and one scanner to the Police Department's
Investigative Services Division. (C2500.K)
SUMMARY: The National Center for Missing and Exploited Children (NCMEC) is
donating four digital cameras and one scanner to the Police Department.
ACTION: Accepted the donation of four digital cameras and one scanner to be used by
the Investigative Services Division of the Police Department.
FISCAL IMPACT: None.
PURCHASES
3.14 Authorization to place a refundable deposit to reserve two Model Year 2006
Caterpillar C13 Diesel Engines. (C2500.H)
SUMMARY: Two Orange Fire Department pumper trucks have been budgeted for
replacement, one in fiscal year 05/06 and one in fiscal year 06/07. Authorization is
requested for a $60,000 refundable deposit to reserve two Model Year 2006 Caterpillar C13
Diesel Engines for future use at an estimated savings of $18,000 per engine ($36,000).
ACTION: Authorized a refundable deposit of $60,000 to Seagrave West for two 2006
Caterpillar C 13 Diesel Engines.
FISCAL IMPACT: Funds are available as follows:
720-5023-472102 $ 60,000.00 Public Works-Vehicle Replacement
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CITY COUNCIL MINUTES
September 26, 2006
3. CONSENT CALENDAR (Continued)
RESOLUTIONS
3.15 RESOLUTION NO. 10119 (C2500.M.16.1)
A Resolution of the City Council of the City of Orange approving Lot Line Adjustment
LL 2006-01 combining lots at 251 N. State College Blvd. in the City of Orange, County
of Orange, State of California.
Owner: Archstone-Smith Operating Trust
ACTION: Approved.
3.16 RESOLUTION NO. 10123 (A2500.0 Res-l0123)
A Resolution of the City Council of the City of Orange revising the Conflict of Interest
Code for the City of Orange.
ACTION: Approved.
SPECIAL EVENTS
(REMOVED AND HEARD SEPARATELY)
3.17 Request for temporary suspension of on-street parking restrictions on Santiago
Canyon Road from Newport Boulevard to Jamboree Road; on Saturday, October
14,2006, from 5:30 a.m. through 2:00 p.m. (S4000.S.3.1.1)
SUMMARY: Foothill High School will host the Orange County Cross Country
Championship on Saturday - October 14,2006. Due to anticipated attendance it may be
necessary to park on the street, which is currently posted for No Parking Any Time.
Councilmember Smith wanted to ensure that the nearby residents were properly notified.
MOTION - Smith
SECOND - Murphy
AYES - Smith, Murphy, Cavecche, Dumitru
ACTION: Approved request and temporarily suspend the on-street parking restrictions
on Santiago Canyon Road from Newport Boulevard to Jamboree Road on Saturday,
October 14, 2006 from 5:30 a.m. through 2:00 p.m.
FISCAL IMPACT: None.
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CITY COUNCIL MINUTES
September 26, 2006
3. CONSENT CALENDAR (Continued)
MOTION - Dumitru
SECOND - Cavecche
AYES - Smith, Murphy, Cavecche, Dumitru
Items 3.6 and 3.17 were removed and heard separately. All other items on the Consent
Calendar were approved as recommended.
END OF CONSENT CALENDAR
********
4. REPORTS FROM MAYOR MURPHY - None.
5. REPORTS FROM COUNCILMEMBERS - None
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
6.1 Annual Report from the Audit Committee Chairman. (ORI800.0.27.17)
A report summarizing the activities and accomplishments of the Audit Committee during the
past fiscal year.
Committee Chairman David Sundstrom reviewed the report; and acknowledged the other
Committee members - Dwight Nakata, Eric Woolery and David Piper. He noted the proposed
scope of work for the upcoming year is based on risk assessment.
MOTION - Cavecche
SECOND - Smith
AYES - Smith, Murphy, Cavecche, Dumitru
ACTION: Received and Filed.
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CITY COUNCIL MINUTES
September 26, 2006
7. ADMINISTRATIVE REPORTS
7.1 Report from Community Services Director - Award of Bid No. 067-13 for the
Electrical and Lighting Upgrades to Hart Park Softball Fields (C.I.P. Project No. 0030),
appropriation of funds, and contract amendment for construction management services.
(A2100.0 Agr-4970; 4839.1)
SUMMARY: The bids for electrical and lighting upgrades to Hart Park Softball Fields were
opened on August 31, 2006 and seven (7) formal bids were received for this project. The low
bidder was Ace Electric in the amount of $629,500. The current contract with TranSystems will
be amended to cover the re-designof the electrical upgrades that was required for re-bidding of
the project in an amount not to exceed $18,000 and appropriation to cover all related costs is
requested.
Discussion - In response to questions from Mayor pro tern Cavecche, Marie Knight, Community
Services Director, stated that staff is confident in the company chosen for the award of bid, even
though the bid is lower than the engineer's estimate.
MOTION - Smith
SECOND - Dumitru
AYES - Smith, Murphy, Cavecche, Dumitru
ACTION: I) Approved the award of Bid No. 067-13 for the electrical and lighting upgrades to
Hart Park Softball Fields, to Ace Electric, 6061 Fairmont Avenue, San Diego, CA 92160, in the
amount of $629,500; 2) Approved the First Amendment to Consultant Services Agreement
between the City and TranSystems in an amount not to exceed $18,000 for the construction
management services for electrical and lighting upgrades to Hart Park Softball Fields; 3)
Authorized an appropriation of $543,226 from unreserved Fund 511 (Park Acquisition and
Development - Quimby) to 511-7021-481105-0030 (Hart Park Softball Field Renovation); and,
4) Authorized the Mayor and City Clerk to execute the contract on behalf ofthe City.
7.2 Report from the Sr. Assistant to the City Manager - Establishing compensation for
the Planning Commission and Design Review Committee. (C2500.G.2.5.1)
SUMMARY: At their August 22, 2006 meeting, the City Council directed staff to review the
compensation for the Planning Commission and Design Review Committee Members. The
stipend, established by resolution, is currently $40 per meeting with a maximum compensation
of $160 per month for the Planning Commission members and $40 per meeting with a maximum
compensation of $80 per month for the Design Review Committee members. The amount of the
stipend was last adjusted in 1987. It is recommended that the stipend be increased to $60 per
meeting with a maximum compensation of $240 per month for the Planning Commission
members and $50 per meeting with a maximum compensation of $200 per month for the Design
Review Committee members.
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CITY COUNCIL MINUTES
September 26, 2006
7. ADMINISTRATIVE REPORTS (Continued)
RESOLUTION NO. 10121
A Resolution of the City Council of the City of Orange Establishing Compensation for the
Planning Commission and Design Review Committee.
Staff requested this item be removed from the agenda and be agendized at a future meeting.
MOTION - Smith
SECOND - Cavecche
AYES - Smith, Murphy, Cavecche, Dumitru
Moved to remove this item from the Agenda.
8. REPORTS FROM CITY MANAGER
City Manager, John Sibley reported on a series of closures on the SR 22 freeway beginning Friday,
September 29,2006. These closures will be posted on the city's website and on Channel 3.
Mr. Sibley also reported on the progress of a Graffiti Task Force, noting that a report will be
agendized for a future meeting.
9. LEGAL AFFAIRS - None.
10. RECESS TO THE MEETING OF THE ORANGE REDEVELOPMENT AGENCY
11. RECESS TO CLOSED SESSION
NOTE: The Council did not recess.
The City Council will recess to a Closed Session for the following purposes:
a. To consider and take possible action upon such other matters as are orally announced
by the City Attorney, City Manager, or City Council prior to such recess unless the motion to
recess indicates any of the matters will not be considered in Closed Session.
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CITY COUNCIL MINUTES
September 26, 2006
12. ADJOURNMENT
The Council adjourned at 5:20 p.m. There was no 7:00 p.m. Session.
The next Regular Council meeting is scheduled for October 10,2006.
Declaration of City Clerk, Mary E. Murphy, declaring posting of City Council agenda of a
regular meeting of September 26, 2006 at Orange Civic Center kiosk, Police facility at 1107 North
Batavia, Shaffer Park; all of said locations being in the City of Orange and freely accessible to
members of the public at least 72 hours before commencement of said regular meeting.
~[~
CITY CLERK!
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