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11/12/2003 - Council Minutes - CC Minutes Reg Meeting APPROVED BY THE CITY COUNCIL ON NOVEMBER 25, 2003 CITY COUNCIL MINUTES ORANGE, CALIFORNIA OF A REGULAR MEETING November 12, 2003 The City Council of the City of Orange, California convened on November 12, 2003 at 4:30 p.m. in a Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California. 4:30 P.M. SESSION 1. OPENING 1.1 INVOCATION Given by Pastor Tom Copple, Spirit and Truth Worship Center 1.2 PLEDGE OF ALLEGIANCE TO THE FLAG Led by Mayor Murphy 1.3 ROLL CALL PRESENT - Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche ABSENT - None 1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS Achievement of Excellence in Procurement Award for 2003 was presented to Glenn Kaye, Purchasing Officer, Finance Department. Certificate of Achievement for Excellence in Financial Reporting by the Governmental Finance Officers Association of the United States and Canada for the City's and Redevelopment Agency's Comprehensive Annual Financial Report for the fiscal year ending June 30, 2002 was presented to Richard Jacobs, Interim Finance Director. Councilmember Coontz announced the Veterans Day Ceremony was held the previous Sunday, November 9th; and she thanked everyone involved for their efforts in putting together a great event. 2. PUBLIC COMMENTS Emily Livingstone, 505 E. Maple, thanked the Mayor for his participation in the El Modena Homecoming event in which $800 was raised for fire victims; and on behalf of the El Modena soccer team, thanked the City and the Community Services Department for the soccer fields at Grijalva Park. Tommy Walsh, 1194 Ridgeline Road, on behalf of the El Modena Boys Soccer Team, thanked Council and city staff for great playing fields and facilities. PAGE 1 CITY COUNCIL MINUTES November 12,2003 3. CONSENT CALENDAR All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar. 3.1 Declaration of City Clerk, Cassandra J. Cathcart, declaring posting of the City Council Agenda of a Regular Meeting of November 12, 2003 at Orange Civic Center City Clerk's Office, north facing kiosk, Main Library at 101 N. Center Street, Police Facility at 1107 North Batavia and Shaffer Park; all of said locations being in the City of Orange and freely accessible to members of the public at least 72 hours before commencement of said regular meeting. ACTION: Accepted Declaration of Agenda Posting and authorized its retention as a public record in the Office of the City Clerk. 3.2 Request Council Confirmation of warrant registers dated October 16, 23, 30, 2003. ACTION: Approved. 3.3 Request approval of City Council Minutes, Regular Meeting, October 28, 2003. ACTION: Approved. 3.4 Consideration to waive reading in full of all ordinances on the Agenda. ACTION: Approved. AGREEMENTS 3.5 Request to authorize execution of three agreements with Sirsi Corporation for replacement of Orange Public Library's l5-year-old online catalog system, for an amount not to exceed the $335,000 that has been approved and appropriated for this project in Capital Improvement Program funds. (A2l00.0 AGR-4384) SUMMARY: The Library's online catalog system (from Inlex, Inc.) is 15 years old - more than double the useful life of the system, thanks to staff diligence and carefully timed hardware upgrades -- and needs replacement for three reasons: (I) Inlex software development ceased more than 5 years ago; (2) Hewlett Packard no longer produces or supports the hardware; and (3) wonderful new service features are available through a new generation of web-based library catalog systems. Following a thorough evaluation process by Library staff, the Library now seeks to move forward to replace its outdated system with the next-generation system from Sirsi Corporation, its current automation vendor and parent company of the Inlex product. NOTE: Mayor Murphy abstained on this item due to a possible employment conflict. PAGE 2 CITY COUNCIL MINUTES November 12, 2003 3. CONSENT CALENDAR (Continued) ACTION: Authorized expenditure of up to $335,000 in one-time costs for the Library to replace its online library catalog system hardware and software, and authorized the Mayor and City Clerk to execute the following three agreements with Sirsi Corporation on behalf of the City of Orange: 1. Migration to Unicorn Software License and Purchase Agreement. This agreement is for the purchase of software and professional services to replace the Library's outdated online catalog system (Inlex) and to provide ongoing software support and enhancements. 2. iBistro Data Stream and API Subscription Services Agreement. This agreement for a "data stream" of content will significantly enhance the usability of the new online catalog for Orange residents by incorporating familiar, "Amazon. com-like" features such as book reviews, table of contents, I 51 chapters and book cover images. 3. Single Search Plug-ins/Blueprints Subscription Services Agreement. This agreement for "plug-in" software will provide the code that will be necessary for staff and patrons to access and search Orange Public Library specific resources using the Single Search software. FISCAL IMPACT: $326,850 is currently available in Account No. 790-2004-481303- 9904 (Computer Replacement FundlNew Online Library Catalog System). Plans for $35,000 in additional funding for the 04-05 fiscal year, needed to cover the costs of the additional software licensing, were included as part of the 03-04 CIP document. These additional funds have been earmarked but not formally appropriated. The annual on-going cost for technical support, software enhancements, and data stream subscription is projected to be $48,000. Sufficient funds exist in the Library's annual budget (100-2004-424203-9302) to fund these ongoing costs. 3.6 Award of Consultant Services Agreement for HVAC System Design Services at Police Headquarters. (A2l00.0 AGR-4382) SUMMARY: This agreement provides for a mechanical engineering design for the cooling and heating systems required to keep the 911 Dispatch Center operational at all times. In addition, the consultant will perform an evaluation of the entire Police Headquarters HVAC system and will prepare a design for the replacement of the existing system based on the results of the evaluation. ACTION: Approved Consultant Services Agreement with TRC Engineered Automation Systems, Inc. in the amount of $49,845 and authorized Mayor and City Clerk to execute on behalf of the City. FISCAL IMPACT: Funds in the amount of $49,845 are available in account no. 725- 5028-481200-9823 (Police HQ HVAC System Renewal). PAGE 3 CITY COUNCIL MINUTES November 12, 2003 3. CONSENT CALENDAR (Continued) 3.7 CLAIMS SUMMARY: The following claim(s) have been received and investigated by the City Attorney's Office and/or the Risk Manager. After a thorough investigation with the involved departments, is the recommendation of the City Attorney's Office that the claim( s) be denied. a. Mercury Insurance Company on behalf of Mary Flores b. Cindy Paulsen ACTION: Denied Claim(s) for damages and referred to City Attorney and Adjuster. CONTRACTS 3.8 Award of Contract - Bid No. 034-15; SP 3457 Annual Service Contract for Concrete Replacement at Various Locations 2003-04. (A2l00.0 AGR-4383) SUMMARY: This project is part of the annual street maintenance activities for curb and gutter, cross gutter, driveway approach, and sidewalk replacement at various locations Citywide. ACTION: Awarded a contract in the amount of $97,770.00 to International Pavement Solutions, P.O. Box 10458, San Bernardino, CA 92423, and authorized the Mayor and the City Clerk to execute on behalf of the City. FISCAL IMPACT: Funds are budgeted and are available in the Operating Budget in the following account: 262-5021-427100 (Measure M) $202,000.00 3.9 Final Acceptance of Bid No. 023-29; D-138; Fletcher Avenue and Hartman Street Storm Drain Improvements and authorization to file Notice of Completion with the County Recorder (No staff report required). SUMMARY: Bid No. 023-29; D-138; - Fletcher Avenue and Hartman Street Storm Drain Improvements. Contractor: Mladen Grbavac Construction. Staff recommends acceptance of improvements. ACTION: Accepted public work improvement, authorized release of Fidelity and Deposit Company of Maryland, Bond No. 8684655, in the amount of $495,290.00, and authorized the Mayor and City Clerk to execute the Notice of Completion. FISCAL IMPACT: None. 3.10 Final Acceptance of Bid 990-22; Traffic Signal Maintenance Services and authorization to file Notice of Completion with the County Recorder (No staff report required). PAGE 4 ---,---- CITY COUNCIL MINUTES November 12,2003 3. CONSENT CALENDAR (Continued) SUMMARY: Bid No. 990-22, Traffic Signal Maintenance Services. Contractor: Peek Traffic/Signal Maintenance, Inc. Staff recommends acceptance of improvements. ACTION: Accepted public work improvement, authorized release of Federal Insurance Company Bond No. 81630597, in the amount of $133,525.00, and authorized the Mayor and City Clerk to execute the Notice of Completion. FISCAL IMP ACT: None. 3.11 Final Acceptance of Bid No. 023-36; Lundquist Residence, Lead Based Paint (LBP) Abatement, 133 S. Shaffer Street, and authorization to file Notice of Completion with the County Recorder (No staff report required). SUMMARY:. Bid No. 023-36; Lundquist Residence, removal of lead based paint. Contractor: Total Environmental Industries. Staff recommends acceptance of improvements. ACTION: Accepted public work improvement, authorized release of funds per Agreement 3617 in the amount of $3,689.00, and authorized the Mayor and City Clerk to execute the Notice of Completion. FISCAL IMP ACT: None. FACILITIES 3.12 Request to open and use the Main Library and its parking lot on Sunday afternoon, December 7, 2003, for an invitation-only reception prior to the City's Tree Lighting Ceremony. (C2500.I) SUMMARY: The City of Orange Public Library Foundation ("Library Foundation") seeks City Council authorization to open and use the Main Library and its parking lot from 3:00 to 4:30 p.m. Sunday, December 7,2003. This would be for an invitation-only reception prior to the City's Tree Lighting Ceremony, to thank Library Foundation donors and supporters, announce new plans, and promote the Library Foundation's Main Library Expansion Campaign. ACTION: Approved request and allow Library Foundation use of the Main Library and its parking lot from 3:00-4:30 p.m. Sunday, December 7, 2003, for an invitation-only reception. FISCAL IMPACT: The cost of 1.5 hours' electrical power usage at the Main Library is the only direct fiscal impact involved. Indirectly, a few staff members - e.g., the Library Director and Senior Librarians - will adjust their work schedules so they can be present that afternoon; no overtime will be charged. No library supplies are involved. PAGE 5 CITY COUNCIL MINUTES November 12, 2003 3. CONSENT CALENDAR (Continued) RESOLUTIONS 3.13 RESOLUTION NO. 9784 (S4000.S.3.6) A Resolution of the City Council of the City of Orange assigning "East Village Way" as the street name for the private street off Tustin Street at the entry to the Village at Orange Shopping Center. ACTION: Approved. 3.14 RESOLUTION NO. 9786 (C2500.C) A Resolution of the City Council of the City of Orange expressing appreciation to Cassandra J. Cathcart, City Clerk, and commending her for more than 27 years of loyal and dedicated service to the City of Orange. ACTION: Approved. MOTION - Cavecche SECOND - Coontz AYES - Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche Mayor Murphy abstained on Item 3.5. All other items on the Consent Calendar were approved as recommended. END OF CONSENT CALENDAR ******** 4. REPORTS FROM MAYOR MURPHY - None. 5. REPORTS FROM COUNCILMEMBERS TAPE 430 5.1 Councilmembers Coontz and Alvarez - Update and direction to staff on restoration of the EI Camino Real Bell on Chapman Avenue. (Continued from October 14, 2003) (C2500.D) Councilmember Alvarez reported he and Councilmember Coontz have been working as a committee on the restoration of the El Camino Real Bells at Chapman and Main. They anticipate the cost to restore both bells to be around $1,000 Councilmember Coontz announced the Woman's Club of Orange had donated $750 towards the restoration of these bells. She thanked the Woman's Club for their donation as they have a long history of participation in the community. PAGE 6 CITY COUNCIL MINUTES November 12, 2003 5. REPORTS FROM COUNCILMEMBERS (Continued) MOTION - Coontz SECOND - Alvarez AYES - Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche Moved to receive and file the report and direct staff to contact Artistic Signatures to finalize a cost and an action plan for the restoration of the El Camino Real Bells; part of the restoration to include the installation of a small brick pedestal with a plaque noting the historical significance of the bells. The Committee of Council members Alvarez and Coontz and citizen Doug Westfall will complete the fundraising effort to cover the costs of the restoration by the end of the year. 5.2 Mayor pro tem Cavecche - Update on Vector Control District TAPE 560 Mayor pro tem Cavecche provided an update on three major issues at the Vector Control District. 1) The General Manager of the District had resigned and Don McIntyre was the new Interim Director. 2) The West Nile Virus has hit Orange County and human infections are anticipated possibly by next Spring. The District urges the vaccination of horses and she noted 80% of mosquito problems are at residences. 3) Red Imported Fire Ants - state funding has been halted and the District has been working on trying to find new funding. The County may look to individual cities for a portion of the funding to keep the fire ant program going. Orange only has about 1.3% of the active sites in Orange County, but if the fire ant problem reaches City parks, it could cause huge problems and additional costs to the city. Mayor pro tem Cavecche also thanked Steven Pham, Personnel Director, for his assistance in helping with personnel issues at the District. TAPE 760 5.3 Councilmember Alvarez - Report on the proposed merger of the Foothill Eastern Transportation Corridor Agency and the San Joaquin Hills Transportation Corridor Agency. Councilmember Alvarez reviewed the proposal to merge the two Corridor Agencies and provided a history of the two agencies. He noted Measure M highway improvements have had an affect on the toll road usage, which was not originally anticipated, and the San Joaquin Hills Corridor projections have not been met, although it is still making money. He concluded that it would be in the City's best interest to support the merger of the two Corridor Agencies into one Agency called the Transportation Corridor System (TCS). He stated the Agency Boards are set to vote on this issue in December. Councilmember Alvarez also indicated this proposed merger is being handled by the best companies in the nation. Frank Page, Consultant, stated the CEO of the Corridor Agency has projected a need for about $4 billion to finance the consolidation of the two agencies, but there is probably sufficient assets to cover this cost. He indicated the San Joaquin Hills Corridor Agency is a viable road and carries a lot of traffic, but has never met its forecast and could go into technical default in 2005. PAGE 7 CITY COUNCIL MINUTES November 12, 2003 5. REPORTS FROM COUNCILMEMBERS (Continued) Councilmember Coontz stated in the future the Council also needs to hear about other issues such as the TIOPAC, member cities' concerns about some of the issues raised by The Irvine Company, by Caltrans and by their individual cities. Councilmember Alvarez agreed it is important these other issues come back because there has been a great deal of discussion among Orange and Tustin regarding The Irvine Company's development to the east and the potential opening of Jeffrey Road up to Santiago Canyon. Mayor pro tem Cavecche asked about the membership on each board and if there could be a conflict. Mr. Page stated the Foothill Eastern Agency has 17 board members and the San Joaquin Hills Agency is a little smaller. The bond counsel ensured there would have to be a super majority vote when these boards merged and will probably be a 21 member board. Councilmember Alvarez indicated there has been a change in membership on the TCA, and there really aren't many people trying to count up votes as to which way the vote may go for the merger. Both agencies have created the one TCS board, at least on paper to accept the assets from both agencies; and duplicate members will be weeded out. Mayor Murphy suggested a list be provided of the members of each Agency Board. Mayor pro tem Cavecche asked if the consolidation occurs, will the tolls be extended for those who use the toll roads. Mr. Page indicated it will extend the tolls because new bonds will be sold that have to be paid off. The problem is that with these tax free bonds, there is only one chance to refinance and sell them. The Corridor Agency did that once already, and this will allow them another opportunity to refinance if necessary in the future. Councilmember Ambriz wanted to ensure that Mr. Page was utilizing the services of the City's Finance Department; and asked what the current status is of the bonds. Mr. Page indicated he has not consulted with the Finance Department yet for this particular action, but Finance was consulted for the original formation, the sale of the first bonds and the re-finance and the documents currently being drawn up read basically the same as they did originally. With regard to the bonds, Foothill Eastern Agency is doing fine but the San Joaquin Hills Agency could be in technical default by 2005. Councilmember Ambriz pointed out that while it is important to look at this regionally, the Council also has a responsibility to the citizens of Orange who use the toll roads because toll rates keep going up; and he wanted to ensure that the City financial professionals are looking into this. Councilmember Alvarez indicated there are numerous committees and consultants looking into this. There is a Blue Ribbon Committee headed by John Moorlach, a committee at the State PAGE 8 ---r------..---,..-------~----.-.-... ------- CITY COUNCIL MINUTES November 12, 2003 5. REPORTS FROM COUNCIL MEMBERS (Continued) level and all members of the TCA. He also indicated there are issues with Caltrans which is causing a delay. Caltrans is responsible for the maintenance of the toll roads and that has a value in itself; and the money being spent on maintaining the roads was not factored into the value of these roads as they come together in the merger. Councilmember Coontz reported when the toll road was originally planned, it was planned with the idea that The Irvine Company would develop the east part of Orange to the extent they had planned at that time, but ridership has been reduced because development plans have changed, and land use issues can change projections. With regard to representation on both boards, that has always been an issue, and she also had questioned the number of Supervisors on the Boards. The Council should have updates through individual briefings or a study session. Councilmember Ambriz noted that while 80 to 90% of the users of the toll roads are from outside of Orange, many of those people work in Orange, and the Council needs to look out for their best interests also. Councilmember Alvarez stated the CEO of the Agency is putting together a briefing book on all this information, and once completed, he will make sure the Council receives copies. Mayor Murphy stated the Council needs an organizational listing of the Board participation on both boards, looking at the voting tendencies of those two boards and the participation; and a simplified assessment of the collective paths of the financing, whether they stay independent or not, in terms of technical default, if there is no change, true default, what the implications are, current status, or subsequent to a merger what the implications are for the expansion and final connections through the San Onofre area and the connection back to the SR-5. Councilmember Coontz indicated they also need to look at the changes proposed for the Corridor connections. There were a lot of design issues that are now changing and both Caltrans and The Irvine Company are taking a more active participation that specifically address the Council's concerns. Councilmember Ambriz stated there also needs to be information on the impact to the actual users. 6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS - None. 7. ADMINISTRATIVE REPORTS - None. 8. REPORTS FROM CITY MANAGER TAPE 1800 8.1 Presentation of the Fourth Quarter 2002-2003 Budget Report for the period July 1, 2002 through June 30, 2003. (C2500.E.4) SUMMARY: This Fourth Quarter Report helps inform the City Council of departmental performance for the final quarter ofFY 2002-03, including progress toward the achievement of PAGE 9 CITY COUNCIL MINUTES November 12, 2003 8. REPORTS FROM CITY MANAGER (Continued) departmental goals and completion of major capital improvement projects, and summarizes the results of the City's financial operations. Mr. John Sibley, Assistant City Manager, provided a report. MOTION - Alvarez SECOND - Cavecche AYES - Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche ACTION: Received and filed the Fourth Quarter 2002-2003 Budget Report. 9. LEGAL AFFAIRS 9.1 ORDINANCE NO. 20-03 (SECOND READING) (A2500.0 City Manager) An Ordinance of the City Council of the City of Orange amending Orange Municipal Code Sections 2.16.030 and 2.16.060 pertaining to delegation of duties of the City Manager. MOTION - Alvarez SECOND - Cavecche AYES - Ambriz, Alvarez, Mayor Murphy, Coontz, Cavecche Moved that Ordinance No. 20-03 was read by title only and same was approved and adopted by the preceding vote. 10. RECESS TO THE MEETING OF THE ORANGE REDEVELOPMENT AGENCY 11. RECESS TO CLOSED SESSION The City Council recessed at 5:37 p.m. to a Closed Session for the following purposes: a. Conference with Legal Counsel - Significant exposure to litigation pursuant to Government Code Section 54956.9(b). (one potential cases). I) Orange Unified School District Claim for Redevelopment Tax Money b. To consider and take possible action upon such other matters as are orally announced by the City Attorney, City Manager, or City Council prior to such recess unless the motion to recess indicates any of the matters will not be considered in Closed Session. PAGE 10 ,~.------' CITY COUNCIL MINUTES November 12, 2003 7:00 P.M. SESSION 12. PUBLIC COMMENTS TAPE 1975 Dorothy Stewart, address on file, spoke in opposition to R V parking in front yards. The following people spoke on the traffic, speed and noise problems along East Chapman Avenue; referencing a recent traffic accident on East Chapman. . Suzanne Beaudoin, 20141 E. Chapman . Fran Klovstad, 20131 E. Chapman . Bobbi Bloecher, address on file, submitted a picture and information on the recent accident . Bruce Crair, 7177 Breighton Circle, stated at a July 2003 Council meeting, staff was directed to develop a traffic and noise policy within 60 to 90 days for this area along East Chapman . Tom Davidson, address on file . Marita Liebesman, address on file, submitted information . Bill Klovstad, address on file Councilmember Coontz stated she had made suggestions at the Council meeting in July; but it is very unclear as to what the decisions actually were from the Council. She stated she wanted to listen to the tape from the meeting and would also like to talk to the City Manager at a later time to verify the decisions that were made by the Council because there is a lot of confusion and misunderstanding from her standpoint on where the Council is going to move next. She was told that none of this was going to be handled until the General Plan came up; but there are many issues even before the General Plan that are going to be decided by the Council, and she didn't know if it was a wise move to wait for the General Plan. She will be discussing this with the City Manager to try to understand what the decision actually was of the Council and why they can't move forward. Mayor Murphy commented the discussions in July had nothing to do with safety issues, but had everything to do with noise issues; but now there is really a different spin on it, based on the comments heard tonight. He asked the City Manager and staff to take a different look at the speed issues and maybe the signal synchronization. He agreed the acoustic issues have been put off until the General Plan. Councilmember Coontz stated she would volunteer to do this. There are also other things that have come along this side of the General Plan, which are major issues, and she wanted some confidence to know why some issues are put off and others are not. 13. PUBLIC HEARINGS TAPE 2780 13.1 PROPOSED AMENDMENT TO THE FY 2003-04 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FY 2003-04 ANNUAL ACTION PLAN AND CONSOLIDATED PLAN (C2500.G.1.3) Time set for a public hearing to consider a proposed amendment to the City of Orange's FY2003-04 CDBG Program, FY 2003-04 Annual Action Plan and Consolidated Plan. The City PAGE 11 CITY COUNCIL MINUTES November 12, 2003 13 PUBLIC HEARINGS (Continued) Council approved the FY2003-04 CDBG Program on April 8, 2003 which included a $9,000 allocation to Community Service Programs, Inc. (CSP) for the Drug Court Aftercare Program. CSP subsequently declined its allocation due to a substantial reduction in funding from the County. The National Council on Alcoholism and Drug Dependence-Orange County (NCADD- OC) has requested $7,533 of CSP's allocation to fund the Drug Court Foundation. The CDBG Program Committee has recommended that NCADD-OC's request be granted. Staff Report Mary Ellen Laster, Housing Manager, provided a report. In response to questions by Councilmember Ambriz, she reported the CDBG Committee did not review other applications for this particular funding, and this recommended agency offers the same type of program previously approved in April. Councilmember Ambriz asked when staff learned that CSP could not fulfill their obligation and declined the allocation and if other organizations were notified there was funding available. Ms. Laster indicated CSP notified them in July about declining the allocation and there was no program to notify other organizations; that NCADD-OC contacted staff directly. Councilmember Ambriz expressed concern there was no information on NCADD-OC attached to the staff report and there was no information to assure that this organization is financially stable; and he did not want to have the same thing happen again with this new organization. He stated his concern is with the process and not the actual organization It was pointed out that no funds are expended until the services are provided. Councilmember Coontz stated she has attended the drug court events and it is a great program and she has been very impressed with the organization. MAYOR MURPHY OPENED THE PUBLIC HEARING Kathy Burnham, Director of Drug Court Foundation, stated CSP was not able to complete the program, so NCADD-OC came forward. This program will help more than the reported 60 residents in Orange, because they will also be working with the juvenile drug court. Jim Mahar, Drug Court Coordinator, spoke on the merits of the Drug Court Foundation. MAYOR MURPHY CLOSED THE PUBLIC HEARING Councilmember Ambriz suggested this issue be continued for further information. The City Manager, explained when the City was notified that CSP could not qualify for the funds, NCADD-OC came forward as a substitute for the same services for a lesser amount of money; and he gave direction to staffto take this back to the CDBG Committee. PAGE 12 CITY COUNCIL MINUTES November 12, 2003 13. PUBLIC HEARING (Continued) Councilmember Alvarez agreed there should have been more information provided to the Council ahead of time. Councilmember Coontz pointed out the CDBG Committee has a difficult task and they do a great job in reviewing volumes of information. MOTION - Coontz SECOND - Murphy AYES - Alvarez, Mayor Murphy, Coontz, Cavecche ABST AIN - Ambriz I. Authorized staff to amend the City of Orange FY 2003-04 CDBG Program, FY 2003-04 Annual Action Plan and Consolidated Plan through the United States Department of Housing and Urban Development (HUD) which is the federal CDBG funding agency. 2. Authorized the City Manager or his designee to execute the FY 2003-04 CDBG Subrecipient Agreement between the City and NCADD-OC and all necessary and related documents on behalf of the City. 3. Authorized the transfer of $9,000 from 310-9645-427700-1389 (CSP Drug Court) as follows: $7,533 to 310-9645-427700-1358 (NCADD-OC) and $1,467 to 310-9645-491300-1070 (CDBG Projects Contingency Account). 4. Directed staff, that in the future, reduce the verbage to a more understandable language for the Council and the public, and to notify the Council that these issues are coming up, in the event they have questions. TAPE 3600 13.2 GENERAL PLAN AMENDMENT NO. 2003-0005, CHAPMAN UNIVERSITY SPECIFIC PLAN AMENDMENT NO.5, SANTA FE DEPOT SPECIFIC PLAN AMENDMENT NO.1, AMENDMENT TO THE DESIGN STANDARDS OF THE SOUTHWEST REDEVELOPMENT PROJECT AREA, ZONE CHANGE NO. 1223-03, MASTER LANDSCAPE PLAN FOR CHAPMAN UNIVERSITY, FINAL ENVIRONMENTAL IMPACT REPORT NO. 1717-03 (C2300.E GPA 2003-0005) Time set for a public hearing to consider: General Plan Amendment (GPA) No. 2003-0005 amending the City of Orange General Plan Land Use Element/Map to change the existing General Plan land use designations of the project area from Low Medium Density Residential (LMDR), Medium Density Residential (MDR), Old Town Mixed Use (OT), and Industrial (1) to Public Facilities (PF). Chapman University - Specific Plan Amendment No.5 - The proposed Amendment No.5 to the Specific Plan would add parcels totaling approximately 17.12 acres to the existing 40.35-acre project area, for a total revised Chapman University Specific Plan area of 57.47 acres. This PAGE 13 CITY COUNCIL MINUTES November 12,2003 13. PUBLIC HEARINGS (Continued) Amendment would accommodate future University expansion efforts, including the School of Film and Television, the Dance Center, and other uses. It is estimated that the proposed project would result in a maximum capacity of 5,000 seats with a maximum enrollment of 8,715 students. A 15-year buildout is anticipated for the project. Additionally, Chapman University proposes to add a new specific plan land use area, Academic 2 (A-2), which allows for the School of Film and Television, support uses, and mixed-use development. Text revisions have been included to update development and signage standards, add historic preservation and edgelinterface standards, and add Secretary of the Interior Standards for Rehabilitation. Finally, an Area ofInterest has been identified, which is not part of the Specific Plan Amendment, but instead defines the area immediately adjacent to the campus, which may have a future relationship with the University. The University has identified this area as the next step in its land acquisition in order to accommodate expansion. Only after acquisition would the University request that this area be added to the Specific Plan. Santa Fe Depot - Specific Plan - Amend the Plan to remove property to be included in the Chapman University Specific Plan Amendment No.5. Amendment to the Design Standards for the Amendment to the Southwest Project Area - Remove from its area property to be included in the Chapman University Specific Plan Amendment No.5. Zone Change No. 1223-03 - To change the existing zoning designations from R-2-6, R-3, C-l, M-I and Santa Fe Depot Specific Plan (SPZ) to Specific Plan-Public Institution (SP-PI). The City of Orange Zoning Map would be amended to reflect the proposed zone changes. Master Landscape Plan for Chapman University - The Master Landscape Plan for Chapman University provides conceptual information regarding key design features of the campus landscape concept. These key features consist of a hierarchy of exterior spaces including gateways, pedestrian malls, quads, plazas and garden rooms, as well as suggested street trees. A recommended plant palette is also included. This Master Landscape Plan is to become an appendix to the Chapman University Specific Plan Amendment No.5. Final Environmental Impact Report (EIR) has been prepared to evaluate the potential environmental impacts of the Project, which includes measures to mitigate identified impacts to below a level of significance. The major issues analyzed in the Draft EIR include: earth resources; historic resources; land use; population & housing; visual impacts; hazards & hazardous materials; traffic, circulation & parking; noise; air quality; and public services & utilities. Historic resources are identified in the Draft EIR as a significant adverse, unavoidable impact. The public review period for the Draft EIR was April 30, 2003 - June 13,2003. NOTE: Mayor pro tem Cavecche announced because of a possible financial conflict due to her husband's employer, she recused herself from this issue; and left the dais. PAGE 14 CITY COUNCIL MINUTES November 12, 2003 13. PUBLIC HEARING (Continued) Staff Report Ms. Alice Angus, Community Development Director, briefly reviewed the proposal, noting Chapman University is requesting to incorporate approximately 17 more acres, primarily moving to the west of their existing location; and has a pending request for an expansion of their School of Film and Technology near the area between Palm and Maple adjacent to Cypress Street. She also noted the intent of this plan was to create logical boundaries for the University. The Planning Commission thoroughly reviewed this proposal and is recommending approval. Applicant TAPE 4000 Mr. Ken Ryan, EDAW, representing Chapman University, reported they have conducted outreach programs to the neighborhoods, trying to address concerns, which have all helped in shaping the proposed Specific Plan. He provided a power point presentation, providing an overview of the Specific Plan. He reviewed the Specific Plan vicinity, current Plan boundaries, areas to be added with this amendment, potential growth areas and areas of interest. He also reviewed the areas within Old Towne, the National Register of Historic Places and the Southwest Redevelopment Area; and the campus improvements projects and historic and architectural guidelines utilized throughout the campus. Mr. Ryan reported an overall Master Landscape Plan has been developed, along with criteria for a transition along the edge boundaries. He highlighted the review process, the University Parking Management Plan and the community input process which resulted in several revisions to the Plan. Council Ouestions Councilmember Coontz asked how many times a specific plan can be amended and to what degree; and what type of amendments could be made. Mr. Ryan stated there is a condition of approval that no areas outside of the current specific plan could change in terms of use until there would be a future specific plan amendment. There is no limit on how many times that could occur, but they have tried to get away from the piecemeal development as in the past by including all logical boundaries, even properties the University does not own. This was done to avoid numerous amendments and plan for long range planning. Ms. Angus reported there is a limit of four amendments per year for land use; and when the General Plan is updated, staff also plans for amendments. Mr. Ryan explained uses of individual properties will not change until a Specific Plan amendment comes before the Council. The intent is to avoid numerous plan amendment requests and give the Council a big picture. PAGE 15 1-- CITY COUNCIL MINUTES November 12,2003 13. PUBLIC HEARINGS (Continued) Councilmember Coontz stated there was piecemeal development in the past and the problem was trying to keep the Plan document as a whole document because it was amended so many times; and further clarified that this policy does not apply to areas of interest. Councilmember Coontz stated there is a strong feeling of suspicion in the community about Chapman's future land use plans, in both the commercial and residential areas, and how far the University will go in the future. Both the Planning Commission and City Council have requested a master plan for years in order to look at Chapman's future interests, and that plan has never come forward. As Chapman moves west into areas of interest, there are going to be a lot of other issues - issues that are trying to be addressed currently. She asked why Chapman has never instituted a master plan. Mr. Ryan indicated a master plan could be drawn up, but it is not as real and definitive as what is proposed currently. This proposed specific plan has more regulations which will dictate specifics. The University does not know exactly where all future buildings may go, but this plan provides better development and architectural standards. Councilmember Coontz stated a master plan would set boundaries for the future and the City needs to know what the limits are. A master plan does not have to be specific but a boundary edge for the future, which is an important aspect of the City. TAPE 5480 Councilmember Ambriz asked about the vision for Chapman for future growth in the City; and when the City can expect to see a master plan. He asked about the properties along the 300 block of North Cypress and Lemon and if there is a vision to purchase those homes to make the whole block part of the University. Mr. Ryan explained it is Chapman's vision to not be big, but state of the art in terms of programs that are provided; and also solve parking issues and provide for both academic and residential uses. He stated Chapman does own some of the properties along Cypress and Lemon but there is no vision to purchase that entire block. Councilmember Ambriz stated there is a fear that Chapman will swallow up the community by purchasing all the homes in the area. He asked about the future of the Villa Park Orchards property once it is acquired by Chapman. Mr. Ryan stated they intend to talk with the City and the community for input before doing anything with the Villa Park Orchard property. They will plan for appropriate types of uses and the importance of the property will be reflected in any proposed use. Councilmember Ambriz stated Chapman has done an excellent job in addressing community concerns and asked about the University's plans for notifying residents on future development. Mr. Ryan explained that for any development at the University, they will notify residents within 300 feet of the entire University. PAGE 16 CITY COUNCIL MINUTES November 12, 2003 13. PUBLIC HEARINGS (Continued) TAPE 5890 Councilmember Alvarez noted that Chapman will probably purchase other properties in the future and asked at what point will it trigger a need for another review of the specific plan; and asked about the possibility of establishing boundaries for the University and containing the evolution of the University. Mr. Ryan clarified if any property is purchased, nothing can happen with the use of that property unless the specific plan is amended. He stated they have gone beyond what would typically occur in looking at the big picture and the boundaries. They have formed partnerships with neighborhoods and this proposed boundary is the long term vision. Councilmember Alvarez expressed concern about existing neighborhoods and how they will fit in with the University. The plan is very detailed within its specific boundaries but not as it bleeds into the surrounding neighborhoods and there needs to be more of an edge transition. There should be a benefit to a neighborhood that is adjacent to the University; and commented on the great job Claremont College has done with their adjoining neighborhoods. Mr. Ryan commented that Councilmember Coontz was very instrumental in having the University work with the Cypress Street neighborhood. They are very open to suggestions and their goal is to manage the progress of the University with the City and with the community. He submitted samples of materials the University has communicated through newsletters to members of the community. MAYOR MURPHY OPENED THE PUBLIC HEARING TAPE 6500 A question was submitted asking if the property at 545 N. Cypress was to rezoned. Staff responded it was not to be rezoned. Dr. Jim Doti, Chapman University President, stated they have been meeting with residents of the community and have developed a closer relationship with the Cypress Street Barrio community. They are doing everything they can to control parking poachers; and have created a parking program that includes warnings, enforcement and reporting. They are sensitive to the pressure points within neighborhoods and share many of the goals of the neighbors; and while there has been quantitative growth at the University, more important is the qualitative growth. Councilmember Coontz asked about the parameters of the growth of the University. The number of students doesn't necessarily dictate the facilities that the University will be providing; and as time has gone by, the University has addressed new facilities and new ideas so that it truly has become a University, with the goal of not having to go offsite. A master plan does not have to include the details of the specific plan, but it should provide confidence to the community, because there is always talk in the community about what Chapman is buying next. PAGE 17 CITY COUNCIL MINUTES November 12, 2003 13. PUBLIC HEARINGS (Continued) Dr. Doti stated the specific plan will help ensure that the growth will be responsible and involve the entire community. There is not a grand plan in place - plans have changed over the years; and this specific plan ensures that all parties are required to work together so that whatever is developed is a benefit to everyone. TAPE TWO The following people spoke in favor of the Chapman University proposal. Their comments included - the important affects of the University population on the downtown restaurants and businesses; educational and cultural benefits to the community; historical guidelines have been incorporated; University students provide volunteer services to the community. Scott Parker, 1040 N. Elizabeth Place Robert Peterson, 2702 N. Galley Anne Seibert, 340 S. Olive Brian Lovell, Chapman University Student Body President Barbara DeBoom, Orange Chamber of Commerce Gary Mead, 182 S. Orange The following people spoke in opposition or had questions about the Specific Plan. Their comments included - the need to retain the historical significance of buildings such as the Villa Park Orchards packing house, the Cypress Street church and the Anaconda building; transition into the neighborhoods is important; parking issues should be reviewed more often; the size of the buildings are not appropriate in the neighborhood. Paul Guzman, 2113 N. Santa Fe, Santa Ana Vic Iverson, 719 E. Hoover, asked about the plans for the property at 427 E. Walnut. Augie Morales, 1822 Devon, Vista, owner of 392 N. Lemon Paul Hudson, 212 S. Orange Roy Shabazian, 3808 E. Palm, suggested keeping the requirement for Conditional Use Permits. COUNCIL RECESSED AT 9:40 P.M. AND RECONVENED AT 9:50 P.M. TAPE 2 - 850 Applicant Response Mr. Ken Ryan responded to the concerns that were expressed. . Property at 427 E. Walnut - there is a short restrictive list of interim uses that can only occur on this property on an interim basis until the University would own the property. . Villa Park Orchards property zoning - the restrictions of the A-2 zone would apply to this property but only when and if the University was to purchase the property. . Anaconda property - they understand the importance of this property, which is reflected in the mitigation measures. There is a requirement that a documentary film be prepared for a film record of the history of the uses of that property; and that some meaningful element of the existing building, such as artwork or a monument, also be erected and incorporated into that property to recognize the importance of that property. The architecture would also reflect the history and the setting within that are. PAGE 18 CITY COUNCIL MINUTES November 12, 2003 13. PUBLIC HEARINGS (Continued) · Height limits - building height and other items, such as project orientation, entrances, scale, massing, materials, landscaping, color, streetscape take adjoining uses into consideration. · Traffic - the EIR addresses the worse case scenario. · CUP requirements - more clear and restrictive permitted use and design guidelines are in place. TAPE 130 MAYOR MURPHY CLOSED THE PUBLIC HEARING Council Questions Councilmember Alvarez asked for clarification on the review process, as there is the potential for infill construction. Mr. Ryan indicated there is a requirement for open dialog with surrounding neighborhoods and the community in order to be good neighbors. It is also mandatory to return to the Design Review Committee for projects. Councilmember Alvarez asked about the potential growth and the increased parking and traffic Issues. Ms. Angus reported the parking standards have been increased and the Parking Management Plan will be reviewed with each proposal to see if any trigger point is reached. Councilmember Alvarez asked about the boundaries and if it is possible to begin to define boundaries in order to contain growth. He suggested boundaries of Walnut to the north, Center to the east, the railroad tracks to the west. He realized this Plan is a living document that can be changed, but wanted to identify hard boundaries as the Plan can be open to interpretation if there are no boundaries. TAPE 1540 Mr. David DeBerry, City Attorney, reported from a legal planning standpoint, the General Plan sets the overall land use planning for the City, a Specific Plan addresses land use planning in a specific area. Other than the specific plan, there is no other legal document that could create a harder boundary. Right now the specific plan does set the hard boundary for Chapman University; and if future Councilmembers don't want Chapman to expand outside that specific plan, they just have to say no. But there is no legal mechanism where this Council could adopt some measure to preclude Chapman to ever consider an amendment to the specific plan or preclude future Council from considering specific plans. Councilmember Coontz noted on a few pieces of property, Chapman has indicated they do not know what the use will be; and asked why they would buy the property in the first place not knowing what the use would be. She also did not want to designate an area without the participation of the community, because there are some very strong ideas in some of those areas about what they would like or don't like. PAGE 19 CITY COUNCIL MINUTES November 12,2003 13. PUBLIC HEARINGS (Continued) Mr. Ryan explained Chapman does know the limit of uses that would be appropriate within areas, but they do not know specific locations or designs or site orientation. They have attempted to make sure as projects come forward, a process is in place to work with the communities and have a list of uses that are appropriate; and there are good design guidelines to ensure that whatever the specific use is, it is all taken into consideration. Councilmember Alvarez asked about the edge transition criteria and the need for the University to bleed into surrounding neighborhoods and create a benefit for the neighborhoods. He suggested extending items such as landscaping, lighting, curb repair, neighborhood identification and general streetscape into neighborhoods, working with the Old Towne Preservation Association and the Cypress Street Barrio for specifics, so the neighborhoods feel they are a part of the University and the whole area is tied together. TAPE 1810 Mr. Ryan indicated that Dr. Doti has agreed to this type of directive. Councilmember Coontz indicated the Cypress Street area has been in the Federal Block Grant Program for many years and the specifics have not been addressed in the Friendly Center area for years. She has worked as a volunteer in that area since 1964. This area has needed improvements to sidewalks, sewers, curbs, trees, and some of this has been done, but probably not enough done. Over a period of time, nobody has come forward to ask for this or recognize this. There is also an urban tree donation every year, because Orange is a Tree City, and most of those trees have been put in Old Towne, but not on the west side of Glassell. That could be a cooperative venture and the City needs to use some of the resources it already has. Councilmember Alvarez noted the importance of preserving the building scape, which defines what the City is. There are significant buildings, such as the packing house, the Anaconda building, the Cypress Street School and the Quaker Church on Cypress and these buildings need to be identified and preserved. Mr. Ryan indicated Chapman is supportive of preservation and that is the intent of the process that is in place. The Villa Park Orchard building has been looked at closely and their intent is to develop a creative uses for that building for a long term vision. Councilmember Alvarez stated he appreciated the outstanding efforts of the Planning Commission. This Plan is a very impressive document and he also appreciated the concessions from Chapman. Councilmember Coontz stated there are a lot of historical references to the Cypress Street area missing from the environmental document. There is a great deal of cultural history in this area, and the document does not respect the families and individuals who worked in the orchards and the packing plants and volunteered for all the wars. This is an important aspect and the City recognizes it. A collection of the social, architectural, and manufacturing information is available in the historical archives at the Main Library. The Cypress Street neighborhood has talked about the fact that 52 families came from Jalisco during the Mexican Revolution era and PAGE 20 CITY COUNCIL MINUTES November 12, 2003 13. PUBLIC HEARINGS (Continued) are still here. This neighborhood needs assistance in achieving historical documentation; and this issue needs to be addressed. She noted there is a problem with just a film record as it can be damaged over the years. The Cypress Street neighborhood has been recognized for years as under-served which is why it has been included in the Block grant programs. Recently the Library's Community Needs Assessment addressed the Friendly Center area and the Needs Assessment was instrumental in the successful application for the bond funds for a new Main Library. An expanded library is important to help with teaching people English and helping with homework. The donations from the Cypress Street neighborhood is extremely important; and while the architecture is important, the social patterns of the community is also important. She suggested Chapman's History Department can be utilized for developing a history of this area, noting that written documents are safer in the long run than film. She noted there needs to be more historical references to buildings such as the Friendly Center building, the brick front Lemon Street school at Sycamore and Lemon and the Cypress Street school built in 1931. These neighborhoods and buildings need to be honored as changes take place within Chapman, so the sense of community is not lost. Mr. Ryan noted that in addition to a film history of the Anaconda building, other resources can be utilized and they would be supportive of also providing written documentation on the history of this building. Councilmember Coontz asked about the Parking Management Plan and asked specifically about the structure and organization of the Parking program, who is in charge and what the function of the committee is. She was pleased that parking control is better than it has been, but parking in the north Orange Street and Maple Avenue lots and the surrounding streets continue to be a problem. She also noted the new proposed parking decals, which she had suggested to the University, identifies the vehicles as belonging to either students or professors, and they need to be changed yearly. Mr. Ryan indicated the University wants to be responsive to parking and traffic concerns and will follow through with enforcement. Councilmember Coontz noted that Old Towne Preservation would never have come into being if not for parking problems and encroachment into the neighborhoods. The Cypress Street Committee would also probably never have occurred. She noted a $5000 donation was given by Chapman to the Friendly Center, which is very much appreciated, but the Center is only one part of that community. Councilmember Ambriz spoke on the very thorough process this Plan has gone through and that Chapman has gone out of its way to gather community input. There have been great changes at the University in the past 15 years and he appreciated all that Chapman has done; and the expansion of Chapman will have a positive impact on the community, both locally and regionally. He thanked staff, Chapman University and Ken Ryan for their efforts in this project, and noted a letter was received from the Cypress Street Barrio Association in support of this project. PAGE 21 CITY COUNCIL MINUTES November 12,2003 13. PUBLIC HEARINGS (Continued) Mayor Murphy stated he has been on the Council 10 years, and back then neighbors did not trust what Chapman was about, but he now feels confident, based on this review process and community involvement and the commitments that have been made, information is readily available to everyone. This will go a long way in the ongoing development of both the community and the University itself. He thanked everyone involved, noting that combined efforts are always more productive. The level of detail, including edge transitions, historical resource identifications and the parking plan, is great and he was excited about where this project was gomg. Councilmember Coontz asked again who was in charge of the Parking Program, who is on the committee, what the function was of the committee and who takes care of punishment for offenders. Gary Brahm, representing Chapman University, stated the Committee is comprised of the Dean of Students, the Chief of Campus Safety, a faculty representative, a student representative and the Director of Facilities. The Committee meets at the beginning of each semester to monitor how parking is going. Adjustments are made in allocations of parking if appropriate, and at the end of each year, the Committee reviews what has gone on and evaluates the program for the following year. For parking offenses, punishment is handled in human resources ifit involves a staff member, if it is a student it goes to the Dean of Students and the Student Conduct Committee, and if it's a faculty member, it goes to the Faculty Senate and then to another faculty committee. It was also noted there is a proposal for better communication between Chapman and the Police Department for parking incidences. Mr. Ryan noted everything is documented in an Implementation Manual, which staff has a copy of, on how the traffic management plan is monitored every year. Councilmember Coontz asked that the Planning Commission and City Council Minutes be included in the Specific Plan document, since the Plan will last for many years and sometimes intent is missed. Council Action TAPE 2 - 3050 MOTION - Alvarez SECOND - Ambriz AYES - Ambriz, Alvarez, Mayor Murphy, Coontz ABSENT - Cavecche Moved to certify Final Environmental Impact Report No. 1717-03 as being prepared in accordance with the provisions of the California Environmental Quality Act per State CEQA Guidelines Section 15070 et seq. as outlined in Planning Commission Resolution No. PC 31-03; and clarifY the mitigation measure related to historic documentation for the Anaconda building to require written documentation; and add a requirement that in conjunction with the demolition permit for the Anaconda building, Chapman University shall provide written documentation of the historic buildings for the entire area, referencing notes made earlier in the meeting. PAGE 22 CITY COUNCIL MINUTES November 12,2003 13. PUBLIC HEARINGS (Continued) MOTION - Alvarez SECOND - Coontz A YES - Ambriz, Alvarez, Mayor Murphy, Coontz ABSENT - Cavecche Moved to approve General Plan Amendment 2003-0005 changing the 17.12 acres from Low Medium Density Residential (LMDR), Medium Density Residential (MDR), Old Towne Mixed Use (OT), and Industrial (1) to Public Facilities (PF) as outlined in Planning Commission Resolution No. PC 30-03. MOTION - Alvarez SECOND - Ambriz AYES - Ambriz, Alvarez, Mayor Murphy, Coontz ABSENT - Cavecche Approve Chapman University Specific Plan Amendment No.5, adding approximately 17.12 acres to the boundaries of the Chapman University Specific Plan as outlined in Planning Commission Resolution No. PC 30-03. MOTION - Alvarez SECOND - Coontz AYES - Ambriz, Alvarez, Mayor Murphy, Coontz ABSENT - Cavecche Moved to approve Specific Plan Amendment No. 1 to the Santa Fe Depot Specific Plan, removing properties to be included in the Chapman University Specific Plan Amendment NO.5 as outlined in Planning Commission Resolution No. PC 30-03. MOTION - Alvarez SECOND - Coontz AYES - Ambriz, Alvarez, Mayor Murphy, Coontz ABSENT - Cavecche Moved to approve Amendment No. I to the Design Standards for the Amendment to the Southwest Project Area, removing properties to be included in the Chapman University Specific Plan Amendment No.5 as outlined in Planning Commission Resolution No. PC 30-03. PAGE 23 CITY COUNCIL MINUTES November 12, 2003 13. PUBLIC HEARINGS (Continued) MOTION - Alvarez SECOND - Ambriz AYES - Ambriz, Alvarez, Mayor Murphy, Coontz ABSENT - Cavecche Moved to approve Zone Change No. 1223-03, changing the 17.12 acres from R-2-6 (Residential Duplex), R-3 (Residential Multi Family), C-l (Limited Business), M-l (Light Manufacturing), and SPZ (Santa Fe Depot Specific Plan) to SP-PI (Specific Plan - Public Institution) as outlined in Planning Commission Resolution No. PC 30-03. MOTION - Alvarez SECOND - Ambriz AYES - Ambriz, Alvarez, Mayor Murphy, Coontz ABSENT - Cavecche Moved to approve the Master Landscape Plan for Chapman University, as outlined in Planning Commission Resolution No. PC 37-03; and incorporate comments on the treatment for the transition areas, that was agreed to by the University; and the coordination of efforts with the Federal Block Grants and the Urban Tree donations. MOTION - Alvarez Moved to incorporate comments of the City Council as it sees that the overall boundaries of the University should be considered as Palm to the south, Center to the east, Walnut to the north and the railroad tracks to the west. MOTION DIED FOR LACK OF SECOND Mayor Murphy clarified the intent of this motion is to communicate that there is some perception of larger boundaries that is an expectation of where growth might occur some time in the future and give an overall boundary that is sort of the Master Plan idea. Mr. DeBerry stated the intent of this motion can be included in the Minutes, which would be an appendix to the Specific Plan, but from a legal standpoint, the Specific Plan would take precedence. Councilmember Ambriz noted that Chapman already owns property west of the railroad tracks. Councilmember Coontz stated there is a need for a Master Plan and a need to know what the perimeter is going to be, but people in the community need to be involved. The westward movement is also a concern which is represented by the piece of property west of the railroad tracks. 14. PLANNING AND ENVIRONMENT - None. PAGE 24 CITY COUNCIL MINUTES 15. ADJOURNMENT MOTION - Coontz SECOND - Alvarez AYES - Ambriz, Alvarez, Mayor Murphy, Coontz ABSENT - Cavecche November 12,2003 The City Council adjourned at 11: I 0 p.m. The next regular City Council meeting is scheduled for November 25,2003. J.#lll"~.A'414;t' CASSf.NDRA CATHCART, CMC CITY CLERK ~1L1Y MAYOR PAGE 25