6/13/2000 - Council Minutes - CC Minutes Reg Meeting
APPROVED BY CITY COUNCIL ON JULY 11,2000
CITY COUNCIL MINUTES ORANGE, CALIFORNIA
OF A REGULAR MEETING June 13, 2000
The City Council of the City of Orange, California convened on June 13,2000 at 4:30 p.m. in a
Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California.
4:30 P.M. SESSION
1. OPENING
1.1 INVOCATION
Pastor Friedrich, Praise Chapel
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Mayor Coontz
1.3 ROLL CALL
PRESENT - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
ABSENT - None
1.4 PRESENTATIONS/ANNOUNCEMENTSIINTRODUCTIONS
Mayor Coontz announced:
. The Old Towne Preservation Association presented the Orange Housing
Development Corporation (OHDC) with recognition for the restoration of the
Ainsworth House at an event held recently.
. The crossing guards will be honored by the Junior Women's Club on June 19,2000 at
St. Paul's Lutheran Church.
. The City Council will adjourn in memory of Jack Hileman, former Mayor of the City
of Orange, elected in April, 1960. Mr. Hileman served as Mayor from 1964-1968,
finishing his terms of office in 1972. Services will be held on Thursday, June 15,
2000 at 10:00 a.m. at First Presbyterian Church at Grand and Maple.
. Old Towne Orange has been the filming site of two summer movies, Big Momma's
House and The Adventures of Rocky and Bullwinkle.
. C.O.P.S. Expo recap by Police Chief Romero
. A proclamation was presented to Kari Najemnik, General Manager, Mall of Orange,
for hosting the C.O.P .S. Expo for the past ten years.
PAGEl
CITY COUNCIL MINUTES
June 13, 2000
2.
PUBLIC COMMENTS
Tape 168
Alec Ortlieb, 243 Calle Grande, asked what became of his request of May 24,2000 to
have his concern with signage blight in East Orange placed on the Council agenda? A
review ofthe City's sign ordinance was requested. The City Manager explained that Mr.
Ortlieb's concerns have been forwarded to staff to respond. Mayor Coontz commented
the City is very interested and concerned with East Orange and Chapman Avenue. The
City Manager will come back with a status report addressing the issue of signage in East
Orange, which can be placed on the Council agenda.
Wayne King, 12592 Loretta Drive, commented the Mayor asked him to leave a
Community Involvement and Outreach Program Ad Hoc Committee meeting on the SR-
55 Freeway Widening Project held at City Hall on June 7, 2000, at the advice ofCaltrans
representative, Sandy Freedman. Mr. King felt the reason he was asked to leave the
meeting was due to a Public Information Request he had submitted to Caltrans
representative Sandy Freedman at a June 6, 2000 Caltrans SR-55 Information Open
House meeting.
Mayor Coontz responded no other city has a committee like this committee which Mayor
Coontz had requested of OCT A and Caltrans. The original meetings that were attended
by Councilman Spurgeon and Mayor Coontz, were a contractual obligation of Caltrans
and OCTA to address the 5-Freeway reconstruction. As soon as Mayor Coontz realized
the 55 freeway was going to be a long term project, the City created a new Ad Hoc
Committee. Mayor Coontz then contacted Caltrans to inform them it was extremely
important because they had four to five contractors working on this project with no
communication between the contractors and the City. No other city in Orange County
has gone to the trouble that Orange has to work with Caltrans.
Every two months Mayor Coontz has meetings with the Caltrans District Director to
discuss how they can improve the freeway process in order to meet the needs of the City.
Caltrans is willing to listen to the Mayor's comments and staff recommendations.
Meetings have been positive and produced good results. However, Caltrans has indicated
they will no longer continue to attend meetings at the City of Orange. They do not want
people to come to the meetings and harass them. The reason Bill Selman, Selman
Chevrolet, was present at a meeting was because he had some very positive suggestions
and information to pass on to Caltrans which was extremely helpful. From now on, In
order to protect the City's interest, Caltrans will invite the City Councilmembers of this
committee, at their pleasure, to their meetings which are held outside the City of Orange.
The City Attorney opined the Council ad hoc meeting is not subject to the Brown Act.
The Brown Act recognizes there are meetings that are attended by Councilmembers and
staff where it is better that the public not participate. In this situation, the ad hoc
PAGE 2
CITY COUNCIL MINUTES
June 13, 2000
2. PUBLIC COMMENTS (Continued)
committee constitutes less than a quorum of the Council so the Council cannot make any
decisions at the meeting. Also, it is only advisory to the Council and would not be
subject to the Brown Act.
The Director of Public Works explained the purpose of the meetings are for staff to brief
the Mayor and Councilmember Slater, and provide an opportunity to raise issues,
questions, etc. Public outreach program and impacts of upcoming major events are issues
that are discussed. The meetings provide for presentations of future events and what
impacts they will have on the City.
From time to time, business owners that may be significantly impacted by Caltrans
projects have been invited to attend the meetings. It has been voluntary on the part of
Caltrans and the OCTA staff to participate in these meetings, they are not under any legal
obligation. The results of this effort have been beneficial to the community. The value of
this has been established and should continue.
Mayor Coontz remarked Caltrans and OCT A in their community outreach program
targeting the closing of the Collins Bridge had coloring books to give to the schools
regarding traffic safety. Mayor Coontz felt this was not enough and worked closely with
Public Works to have Caltrans address the transportation needs of the residents and
school children who attend Handy Elementary. Caltrans is now bussing the children to
Handy Elementary.
Councilmember Slater commented the meetings have been very effective and productive.
He personally feels that anyone should be able to attend the meetings to listen and not
cause problems. Mr. King's issue seems to be with Caltrans, who has expressed some
disdain about his attendance at the meetings. It is hoped that his issue with Caltrans can
be resolved. Until that time, Caltrans does not wish to continue their cooperative work
with the City ifMr. King attends the meetings.
Carole Walters, (address on file), asked that her poplar tree be removed and commented
that people have the right to attend meetings.
3.
CONSENT CALENDAR
Tape 1072
3.1 Declaration of City Clerk, Cassandra J. Cathcart, declaring posting of City Council
agenda of a regular meeting of June 13, 2000 at Orange Civic Center, Main Library
at 101 N. Center Street, Police facility at 1107 North Batavia, the Eisenhower Park
Bulletin Board, and summarized on Time-Warner Communications, all of said
locations being in the City of Orange and freely accessible to members of the public
at least 72 hours before commencement of said regular meeting.
ACTION: Accepted Declaration of Agenda Posting and authorized its retention as a
public record in the Office ofthe City Clerk.
PAGE 3
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
3.2 Request Council Confirmation of warrant registers dated May 18, 25 and June 1,
2000.
ACTION:
Approved.
3.3 Request approval of City Council Minutes, Adjourned Regular Meeting at 3:30 p.m.
on May 23, 2000 and the Regular Meeting, May 23, 2000.
ACTION:
Approved.
3.4 Consideration to waive reading in full of all ordinances on the Agenda.
ACTION:
Approved.
AGREEMENTS
3.5 Approval of a Reimbursement Agreement between the City of Orange and the
Orange Redevelopment Agency for FY2000-2001. (A2100.0 AGR-3283.A)
SUMMARY: The Reimbursement Agreement between the City and Agency will create
indebtedness which will enable the Agency to utilize tax increment revenue instead of
bond proceeds to pay for operational costs. This will free up bond proceeds for loans or
projects.
ACTION:
Approved.
FISCAL IMPACT: None.
3.6 First Amendment to Consultant Services Agreement to prepare revised public
parking lot and landscape improvement plans for 345 East Chapman Avenue.
(A2100.0 AGR-3357.1)
SUMMARY: First Amendment to Consultant Services Agreement by and between the
City of Orange and Cathcart/Begin Associates, Inc. to prepare revised grading, drainage,
and landscape improvement plans related to the construction of a public parking lot on
the former Bank of America site at 345 East Chapman Avenue.
ACTION: Approved a First Amendment to Consultant Services Agreement by and
between the City of Orange and Cathcart/Begin Associates, Inc. in an amount not to
exceed $4,200.
FISCAL IMP ACT: Sufficient funds are available in Account No. 926-9811-485100-
0000-20050 for this expenditure.
PAGE 4
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
3.7 Sewer Agreement: Request by Richard C. Webber Jr. to connect his property to
City of Orange sewer. (AZI00.0 AGR-3549)
SUMMARY: Richard C. Webber Jr., owner of residential real property located at 8582
Orange Avenue in unincorporated area of the County of Orange, has requested to connect
his house sewer lateral to the City sewer main in Orange Avenue. To comply with the
City requirement prior to the sewer hook-up, he has executed a sewer agreement with the
City of Orange.
ACTION: Approved the connection request from Richard C. Webber Jr. and authorized
the Mayor and the City Clerk to execute this sewer agreement on behalf of the City.
FISCAL IMPACT: None.
3.8 License Agreement between the Metro Cities Fire Authority and County of Orange
for Communications Facility at Sierra Peak. (AZI00.0 AGR-1637.A)
SUMMARY: Metro Cities Fire Authority, which the City is a member, provides joint
fire dispatching services for seven member agencies. In order for the Authority to renew
its communications license agreement with the County, the Councils for each member
agency must consent to the agreement.
ACTION: Authorized the City's representative on the Metro Cities Fire Authority Board
of Directors to approve the renewal License Agreement and future License Agreements
between the County of Orange and Authority for communications equipment at the Sierra
Peak Communications Facility
FISCAL IMPACT: None.
APPROPRIATIONS
3.9 Amend Personnel Department Budget for FY 1999/2000 to cover additional,
unanticipated expenses. (C2500J.4)
SUMMARY: Personnel staff has experienced an unexpected increase in expenditures during
the current fiscal year (FY 1999/2000). Personnel is seeking Council's authorization to approve a
budget amendment to help the department meet its financial demands for the remainder ofFY
1999/2000.
ACTION: Appropriated $45,000 from unappropriated General Fund reserves to the FY
1999/2000 Personnel Services Department Budget.
PAGE 5
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
FISCAL IMPACT: The fiscal impact is $45,000 from unappropriated General Fund
reserves into the following accounts: 100-1401-426600 - Advertising $3,200, Account
100-1401-426700 - $33,500 Other Professional & Consulting Services, and Account
100-1401-427601 - $8,300 Printing & Binding.
3.10 Appropriation of Local Law Enforcement Block Grant FY 98 Interest Earnings.
(C2500.K)
SUMMARY: This LLEBG was awarded to the City of Orange in September 1998 to be
utilized for the purpose of reducing crime and improving public safety. The City Council
previously approved the appropriation ofthese funds for: Phase 1 of the Computer-aided
Dispatch/Records Management System (CAD/RMS) teclmology upgrade; the purchase of
a new voice recording system; and the expansion of the card access security system. The
Department is requesting $3,796.57 ofLLEBG 98 interest earnings through March 31
(and all future interest earnings) funds be appropriated for the purchase of additional
hardware and software for the CAD/RMS.
ACTION: 1) Appropriated $3,796.57 ofLLEBG 98 interest earnings to account 353-
4011-471301 (Federal Police Grants - Police Administration - Furniture, Machinery,
Equipment Additions); and 2) authorized any future LLEBG 98 interest earnings be
appropriated to 353-4011-471301353-4011-471301 (Federal Police Grants - Police
Administration - Furniture, Machinery, Equipment Additions) for additional teclmology
purchases.
FISCAL IMP ACT: Interest earnings are available in the 98 Local Law Enforcement
Block Grant (LLEBG) Fund to fund this appropriation.
BIDS
3.11 Award of Bid No. 990-33, Recoating of the Exterior of Reservoir No's 2A, 4, 6, and
East Collins Reservoir. (A2100.0 AGR-1637.A)
SUMMARY: Reservoir No.'s 2A, 4, 6, and East Collins Reservoir are steel water storage
tanks located at 2444 Vista Point Road, 5300 E. Avenida Palmar, 6104 E. Carver Lane,
and 2930 E. Collins Avenue. The work entails complete exterior painting of each tank.
ACTION: Awarded Bid No. 990-33 in the amount of$III,180.00 to Robinson Prezioso,
Inc. of Santa Fe Springs, and authorized the Mayor and City Clerk to execute on behalf of
the City.
FISCAL IMPACT: Funds are available in Account No.'s: 601-8041-484400-8216
Wanda Collins Reservoir 4 - $75,000 and 600-8041-484400-8322 Reservoir Repainting-
$40,000.
PAGE 6
CITY COUNCIL MINUTES
June 13,2000
3. CONSENT CALENDAR (Continued)
3.12 Rejection of Bids and Readvertising - Bid No. 990-30; SP-3290; Street Monuments
and Entry Signs. (S4000.S.3.3)
SUMMARY: The apparent low bidder, A & M Construction did not meet all the
requirements set forth in the City of Orange Standard Plans and Specifications, dated
June 1999; Section 2-1.2. "Pre-qualification of Bidders".
ACTION: I) Rejected the three (3) bids received for construction of the project; and 2)
authorized re-advertising bids for the Street Monuments and Entry Signs.
FISCAL IMPACT: Funds are budgeted in the following account: 500-5011-485100-3100
$185,000 (CIP Street Monuments).
3.13 Award of Bid No. 990-25 to California Retrofit - Lighting Retrofit of City buildings.
(A2100.0 AGR-3547)
SUMMARY: California Retrofit is the apparent lowest bidder in the amount of $72,820
for the lighting retrofit of twenty-seven City buildings. The lighting retrofit will replace
existing ballasts and lamps at identified buildings. This project was originally approved
by the City Council in 1997.
ACTION: 1) Approved the award of Bid 990-25 to California Retrofit in the amount of
$72,820 and reject all other bids; and 2) authorized the Mayor and City Clerk to execute
on behalf of the City.
FISCAL IMPACT: Funds are available in the following account: 725-7028-481200-1603
(Lighting Replacement); $ 72,820.
3.14 Rejection of Bid of MacKenzie Electric, Inc. for Hart Park Lighting (Bid 990-26)
and Award of Bid to Building Energy Consultants. (A2100.0 AGR-3543)
SUMMARY: The City Council at its meeting on April 25, 2000 awarded Bid 990-26, to
MacKenzie Electric, Inc. in the amount of $68,500 for the installation of field lighting at
Hart Park. The City received a request from MacKenzie Electric, Inc. for relief from its
bid. It is recommended that it is in the best interest of the City to relieve MacKenzie
Electric, Inc.'s from its bid and to award the bid to the second lowest bidder, Building
Energy Consultants, in the amount of$69,710.
ACTION: 1) Approved MacKenzie Electric, lnc.'s request forrelieffrom its bid; 2)
approved the award of Bid 990-26 to Building Energy Consultants, the second lowest
responsible bidder in the amount of$69,71O for Hart Park Lighting installation and
rejected all other bids; and 3) authorized the Mayor and City Clerk to execute on behalf
of the City.
PAGE 7
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
FISCAL IMPACT: Funds are budgeted for FY 1999/00 in Account No.: 510-7021-
485100-0029 (Hart Park Lighting); $ 69,710.
3.15 Award of Bid No. 990-37 to M. J. Contractors - Hart Park Concession/Restroom
Buildings. (A2100.0 AGR-3546)
SUMMARY: The lowest bid for the Hart Park Concession Project was greater than the
engineer's estimate due to ADA and Old Towne Design (roof and exterior texture)
requirements. Since the Hart Park Concession Project is ready to be built, it is
recommended that funds be transferred to this project from the El Modena High Field
Lighting Project, which has been delayed. The El Modena High School Field Lighting
Project has undergone significant delays in that the Orange Unified School District has to
date rejected the City's proposals on partial reimbursement for the project, in the event
the School District needs to cancel the Joint Use Agreement and use the field for a
different use. The El Modena High School Lighting Project will still be a CIP project but
without current funding.
ACTION: I) Approved award of base bid to M.J. Contractors in the amount of$515,000
Hart Park Concession Building and rejected all other bids; 2) re-appropriated funds
allocated to the Park, Acquisition and Development Fund (510) Account 510-7021-
485100-0144 (El Modena High Lighting) in the amount of$223,380 to Account 510-
7021-481200-0027 (Hart Park Renovation); and authorized the Mayor and City Clerk to
execute on behalf of the City.
FISCAL IMP ACT: After the fund transfer is executed, there will be funds available in
Account No. 510-7021-481200-0027 (Hart Park Renovation); $ 566,500.
3.16 Approval of plans and specifications and request for authorization to advertise for
bids for the Fire Station No.8 landscape improvement project located at Cannon
Street and Carver Lane. (C2500.H)
SUMMARY: Plans and specifications have been completed for the Fire Station No.8
landscape improvement project and are now ready to be advertised for bids. The
estimated construction cost is $64,206. Approximately 90 percent of the proposed
landscaping will be incorporated in the future permanent Fire Station No.8 project.
ACTION: 1) Approved plans and specifications and authorized the advertisement for
bids for the Fire Station No.8 landscape improvement project; and 2) transferred funds
from Account Number 562-3021-481200-2679 (Prototype Station Design) and 562-3021-
481200-2680 (Fire Station No.8 Permanent Design) in the amount of $64,000 to 562-
3021-481200-2683 (Temporary Fire Station No.8).
FISCAL IMP ACT: Funds will be available in the following account once funds have
been transferred: Account No. 562-3021-481200-2683 $120,000.
PAGE 8
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
3.17 CLAIMS (C3200.0)
The City Attorney recommends that the Orange City Council deny the following Claim
for damages:
a. Joe Paxton
ACTION: Deny Claim for damages and referred to City Attorney and Adjuster.
CONTRACTS
3.18 Award of Contract- Bid No. 990-36 to M & L Truck Body and Equipment - Seven
Cab and Chassis Truck Bodies. (A2100.0 AGR-3545)
SUMMARY: Seven Cab and Chassis Truck Bodies are scheduled for replacement as part
of the approved vehicle replacement schedule in the FY 1999/2000 budget.
ACTION: Awarded Bid No. 990-36 to M & L Truck Body and Equipment of Orange,
CA in the amount of73,267.85 and authorized the Mayor and City Clerk to execute on
behalf of the City.
FISCAL IMPACT: Funds in the amount of$73,267.85 are budgeted and available in the
following account: 720-5023-472102 (Motor Vehicle Replacement)
3.19 Termination of Architectural Services Contracts with Robbins, Jorgensen, and
Christopher Architects for services in connection with Fire Station No.8. (A2100.0
AGR-3193)
SUMMARY: The architectural firm of Robbins, Jorgensen, Christopher Architects
("RJC") has completed architectural design work for phase II of the prototype station
design and the temporary fire station design for Fire Station No.8. Staff has determined
that the balance ofthe scope of services remaining under the two contracts with RJC is
not presently needed and that those contracts should be terminated under the City's right
to terminate. Final Prototype and Permanent Fire Station No.8 plans shall be developed
as scheduled in the 2000-01 to 2007-08 Capital Improvement Program budget.
ACTION: Authorized the City Manager to terminate the two Architectural Services
Contracts with Robbins, Jorgensen, and Christopher Architects; i.e., the Prototype Station
Design Contract, and the Temporary & Permanent Station Design for Fire Station No.8
Contract.
FISCAL IMPACT: Funds in the amount of $120,000 are available for transfer to the
interim landscaping phase of the project.
PAGE 9
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
3.20 Serrano Booster Station - Award a Professional Services Contract to Sidawi &
Associates for the design, plans, and specifications of Serrano Booster Station.
(A2100.0 AGR-3544)
SUMMARY: This contract authorizes the consultant to design and prepare plans and
specifications for the construction of Serrano Booster Station. The booster station will
pump water to the City's new Reservoir No. lOA which is located within the Serrano
Heights Development and scheduled to begin construction in August of this year.
ACTION: Awarded a contract in the amount of$56,765 to Sidawi & Associates, 17941
Sky Park Circle, Suite J, Irvine, CA 92614, and authorized the Mayor and City Clerk to
execute on behalf of the City.
FISCAL IMPACT: Funds are budgeted and available in the following account: 601-
8011-484102-8223 $56,765.00 (Serrano Pump Station).
PROMISSORY NOTE
3.21 Extension of the due date related to a Promissory Note between the City of Orange
and the Orange Redevelopment Agency. (A2100.0 AGR-2827)
SUMMARY: Extending the due date ofa $1,527,597 Promissory Note dated July 1,
1997 between the City of Orange and the Orange Redevelopment Agency from July I,
2000 to July I, 2003 as permitted in the terms ofthe Promissory Note and related to the
acquisition ofthree parcels at the northwest corner of West La Veta Avenue and South
Main Street.
ACTION: Approved an extension of the due date from July 1,2000 to July 1,2003.
FISCAL IMPACT: The annual interest amount of$91,660 will be budgeted as revenue
in the City budget for three years beginning Fiscal Year 2000-2001, unless the Note is
paid in full prior to July 1,2003.
RATIFICATION OF DECLARATION OF EMERGENCY
3.22 Review the existence ofa local emergency as declared on April 1, 1999 (Vista Royale
Tract).
ACTION: Approved.
3.23 Review the need to continue the installation of a methane gas control system at
Yorba Park in response to an emergency. (C2500.M.4.1)
ACTION: Approved.
PAGE 10
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
RESOLUTIONS
3.24 RESOLUTION NO. 9256 (C2500J)
A Resolution of the City Council of the City of Orange establishing a Policy for the
writeoff of uncollectible accounts.
ACTION: Approved.
3.25 RESOLUTION NO. 9274 (A3100.0 ANX-CA-98-14)
A Resolution ofthe City Council of the City of Orange agreeing to a redistribution of
property taxes for Annexation No. CA98-14 North Orange Christian Church.
Location:
1001 E. Lincoln Avenue
ACTION:
Approved.
3.26 RESOLUTION NO. 9277 (L1200.0 LMD-82-1)
A Resolution of the City Council of the City of Orange initiating proceedings and
ordering the preparation of a Certified Engineer's Report for certain assessment district
proceedings (82-1).
ACTION: Approved.
3.27 RESOLUTION NO. 9278 (L1200.0 LMD-82-1)
A Resolution of the City Council of the City of Orange giving preliminary approval to
the Certified Engineer's Report for Landscape Maintenance Assessment District 82-1
(Shadow Ridge) and declaring its intention to provide for an annual levy and collection of
assessments in that special maintenance district and setting a time and place for Public
Hearing to receive evidence on the foregoing matters.
ACTION: Approved.
3.28 RESOLUTION NO. 9279 (L1200.0 LMD-86-2)
A Resolution ofthe City Council ofthe City of Orange initiating proceedings and
ordering the preparation of a Certified Engineer's Report for certain assessment district
proceedings (86-2).
ACTION: Approved.
PAGE 11
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
3.29 RESOLUTION NO. 9280 (L1200.0 LMD-86-2)
A Resolution of the City Council of the City of Orange giving preliminary approval to
the Certified Engineer's Report for Landscape Maintenance Assessment District 86-2
(Santiago Hills) and declaring its intention to provide for an annual levy and collection of
assessments in that special maintenance district and setting a time and place for Public
Hearing to receive evidence on the foregoing matters.
ACTION: Approved.
3.30 RESOLUTION NO. 9281 (L1200.0 LMD-94-1)
A Resolution ofthe City Council ofthe City of Orange initiating proceedings and
ordering the preparation of a Certified Engineer's Report for certain assessment district
proceedings (94-1).
ACTION: Approved.
3.31 RESOLUTION NO. 9282 (L1200.0 LMD-94-1)
A Resolution ofthe City Council of the City of Orange giving preliminary approval to
the Certified Engineer's Report for Landscape Maintenance Assessment District 94-1
(Sycamore Crossing) and declaring its intention to provide for an annual levy and
collection of assessments in that special maintenance district and setting a time and place
for Public Hearing to receive evidence on the foregoing matters.
ACTION: Approved.
3.32 RESOLUTION NO. 9283 (C2500.M.16.1 LLN-2000-OJ)
A Resolution ofthe City Council of the City of Orange approving Lot Line Adjustment
LL-2000-OJ adjusting lot lines of certain real property described as Lot A and Lot 8
through Lot 17 of Tract 15695 in the City of Orange, County of Orange, State of
California.
Owners: Serrano Heights 1400 LLC, Centex Homes
ACTION: Approved.
3.33 RESOLUTION NO. 9284 (EII00.0)
A Resolution of the City Council of the City of Orange, California, calling and giving
notice of the holding of a General Municipal Election to be held on Tuesday, November
7,2000 for the Election of certain officers as required by the provisions of the Laws of
the State of California relating to General Law Cities.
PAGE 12
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
ACTION: Approved.
3.34 RESOLUTION NO. 9285 (EII00.0 RES-9285)
A Resolution of the City Council of the City of Orange, California, requesting the Board
of Supervisors ofthe County of Orange to consolidate a General Municipal Election to be
held on November 7,2000 with the Statewide General Election to be held on the date
pursuant to Section 10403 ofthe Elections Code.
ACTION: Approved.
3.35 RESOLUTION NO. 9286 (EII00.0 RES-9286)
A Resolution of the City Council ofthe City of Orange, California, adopting regulations
for Candidates for Elective Office pertaining to Candidates Statements submitted to the
voters at an election to be held on Tuesday, November 7, 2000.
ACTION: Approved.
3.36 RESOLUTION NO. 9287 (EII00.0 RES-9287)
A Resolution of the City Council of the City of Orange, California, providing for the
conduct of a Special Runoff Election for Elective Offices in the event of a Tie Vote at any
Municipal Election.
ACTION: Approved.
3.37 RESOLUTION NO. 9288 (N1200.0 NEG-1601-99)
A Resolution of the City Council of the City of Orange Amending, Nunc Pro Tunc,
Resolution No. 9196 Relating to the Acquisition of Certain Real Property Located at
2821 Vista Ridge Drive.
Owners of Record: Kord Group
ACTION: Approved.
3.38 RESOLUTION NO. 9290 (V1300.0 V AR-2078-99)
A Resolution of the City Council of the City of Orange upholding the recommendation
of the Planning Commission and approving a variance to allow tandem parking spaces,
and a conditional use permit to allow the expansion of an existing church facility, upon
property located at 1001 East Lincoln Avenue.
PAGE 13
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
Variance 2078-99, Conditional Use Permit 2306-99, Applicant: North Orange Christian
Church
ACTION: Approved.
3.39 RESOLUTION NO. 9291 (T4000.0 TRT-14550)
A Resolution ofthe City Council of the City of Orange upholding the recommendation
of the Planning Commission and approving a Tentative Tract Map to allow the
subdivision of 18.9 acres of property into 126 lots in the Peralta Hills, east of the
intersection of Serrano Avenue and Orange Park Boulevard and north of Santiago Creek
and Santiago Oaks Regional Park, between Sierra Vista Drive and Apache Creek Road,
in an area governed by the Serrano Heights Specific Plan.
Tentative Tract Map 14550, Applicant: SunCal Companies
ACTION: Approved.
3.40 RESOLUTION NO. 9292 (A4000.0 APP-472)
A Resolution ofthe City Council ofthe City of Orange Denying Appeal No. 472 and
upholding the decision of the Planning Commission to approve Conditional Use Permit
2320-00 granting a request to use existing residential dwellings as a group home for adult
women upon property located at 143 North Grand Street.
Appeal No. 472, Appellants: Thomas and Arlene Avdeef
ACTION: Approved.
3.41 RESOLUTION NO. 9293 (S4000.S.4)
A Resolution of the City Council of the City of Orange temporarily closing sections of
public streets for block parties.
Locations: Everett Place between California St. and Maplewood St. (5-28-00);
Cherry Dr. from Main St. easterly to 11-06 Cherry Dr. (7-04-00)
Locust Ave. from Hart St. to Handy St. (7-04-00)
ACTION: Approved.
PAGE 14
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
3.42 RESOLUTION NO. 9294 (A4000.0 APP-466)
A Resolution of the City Council of the City of Orange denying Appeal No. 466 and
upholding the decision ofthe Planning Commission to deny Variance No. 2068-99
regarding a telecommunications tower and antennas exceeding the maximum permitted
height upon property located at 526 West Blueridge Avenue.
Appeal No. 466; Variance 2068-99
Applicant and Appellant: Western Technical Services
ACTION: Approved.
3.43 RESOLUTION NO. 9297 (T4000.0 TRT-15656)
A Resolution ofthe City Council ofthe City of Orange upholding the recommendation
of the Planning Commission and approving a Tentative Tract Map to allow the
Subdivision of 16.1 acres of property into 100 lots in the Peralta Hills, East of the
Intersection of Serrano Avenue and Apache Creek Road and North of Santiago Oaks
Regional Park, in an area governed by the Serrano Heights Specific Plan.
Tentative Tract Map 15656
Applicant: SunCal Companies
ACTION: Approved.
3.44 RESOLUTION NO. 9298 (ORI800.0.27.17)
A Resolution ofthe City Council of the City of Orange amending Resolution No. 8802 to
add an Alternate Member to the Audit Committee.
ACTION: Approved.
TRACT MAP
3.45 Request for Council to approve for the recordation of Final Tract Map No. 15656.
(T4000.0 TRT-15656)
SUMMARY: Sun Cal Companies is requesting that the City Council approve the
recordation of Tract Map No. 15656. This project is the first phase of the Serrano
Heights Development approved by Council as part of Tentative Tract Map 15656. All
plans have been approved, fees paid and bonds posted to guarantee improvements.
PAGE 15
CITY COUNCIL MINUTES
June 13, 2000
3. CONSENT CALENDAR (Continued)
ACTION: Approved the request by Sun Cal Companies for the recordation of Final Tract
Map No. 15656.
FISCAL IMPACT: None.
MOTION
SECOND
AYES
- Murphy
- Spurgeon
- Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
The Consent Calendar was approved as recommended.
END OF CONSENT CALENDAR
********
4.
REPORTS FROM MAYOR COONTZ
Tape 1100
4.1 Update on Veterans Memorial
Mayor Coontz gave the following report: The City Council unanimously approved the Veterans
Memorial project that will be dedicated on November 11, 2000 (Veterans Day). The entire
Council has been very supportive of building a memorial to honor all those who have served and
are serving our country. Further, a Veterans Memorial Committee was established by the City
Council, of which I am the Chair. This committee is made up of representatives from the
community and the local veterans group. Tomorrow, June 14th the Veterans Memorial project
will kick offwith a groundbreaking ceremony at Depot Park at 11:00 a.m. The date has special
significance, as it is Flag Day, a day that is set aside to honor the American Flag and reflect on its
symbolism of freedom. The groundbreaking will commence with the presentation by the ROTC
Color Guard from Orange High School. I would personally like to thank the members of the
Veterans Committee who have been donating their time and effort to help raise funds and public
support for this project. The committee has raised approximately $8,000 so far and has planned
some very exciting fundraising activities. Individuals wishing to make donations to the Veterans
Memorial can send donations to: Veterans Memorial of Orange, 300 E. Chapman Avenue,
Orange, CA 92866.
4.2
Recreational Trails (C2300.H)
Tape 1146
Mayor Coontz gave the following report: Over a number of years, the City Council has been
approached by the community to address the many unresolved issues regarding existing and
potential recreational trails, including their construction, connections, funding of maintenance,
safe road crossings, and trail hazards. Although the City has been accommodating in the need to
include recreational trails in planned developments, these trails have been occasionally forgotten
or not planned for practical ultimate use. I would request that the City Manager provide the City
Council with information about how other cities have addressed the implementation of trails in
all zones in the development process, how they have followed through to assure their completion,
PAGE 16
CITY COUNCIL MINUTES
June 13, 2000
4. REPORTS FROM MAYOR COONTZ (Continued)
how they are financed, and a timetable of activity to achieve these goals. Additionally, I would
appreciate it if we could also consider establishing a specific recreational trail committee
representing the various trail areas throughout our City as an advisory group from which we can
draw much needed practical information. This committee could work directly with our staff in
the review of the Master Plan of Recreational Trails, the City's new Master Plan of Parks, and
updating our General Plan and the future expansion of our trail system into East Orange.
Another specific trail issue is the Jamestown Tract and the colony. This tract was developed
many years ago. This linkage connects Santiago Oaks Regional Park with Santiago Oaks West
Regional Park. Orange Park Acres has been working on plans to complete this linkage through
The Colony association for approximately five years. Mark Sandford, President of Orange Park
Acres Association, provided a memo to me today regarding this issue when he learned it was on
the agenda. Orange Park Acres has funded approximately $5,000 to date in planning for this
trail. There is approximately $20,000 needed to fund construction and complete the linkage.
There has been a problem as the City approved a trail where there is a concrete drainage ditch
placed over the City recreational trail easements.
********
COUNCIL COMMENTS:
Councilman Alvarez expressed support of the Mayor's request of the City Manager, with the
exception of establishing a recreational trails committee, stating that the Orange Park Acres
community already has a Trails Committee.
Mayor Coontz commented the recreational trail maps approved by the City covers a larger area
than Orange Park Acres. A committee is needed that represents all of the different areas. There
are trails on the map which are non-existent and trails in use now that are not on the map. The
connection with the Master Plan of Parks is important as many ofthe trails are adjoining or in
existing park areas.
Councilman Slater concurred that there needs to be more emphasis on trails. The City should
consider offering to purchase the strip of property from Holy Sepulcher, which is an upcoming
issue. There are some linkages the City could purchase when they are offered. It was suggested
that rather than forming a separate recreational trails committee, that the new ad hoc committee
be overseen by the Park, Planning and Development Commission.
Mayor Coontz noted that she has appealed the Holy Sepulcher application which was approved
by the Planning Commission, indicating that she became interested in this after realizing there
are a lot of unresolved trail issues.
Councilman Murphy commented that he would like a contingency plan to draw upon to resolve
issues such as the linkage at Santiago Oaks Regional Park, which is a critical connection and an
unsafe passage from an equestrian's perspective.
PAGE 17
CITY COUNCIL MINUTES
June 13, 2000
4. REPORTS FROM MAYOR COONTZ (Continued)
The City Manager indicated that 60 days are needed to review this issue. He will advise Council
if more time is needed.
Bob Bennyhoff, 10642 Morada Drive, Orange Park Acres, urged Council to form a recreational
trails committee to begin a trail plan right away.
5.
REPORTS FROM COUNCILMEMBERS
Tape 1502
5.1 Councilman Slater - Request the City Manager provide a recap on the Master Plan
of Parks relating to Fieldstone's Project at the Sully Miller site.
Note: Mayor pro tern Spurgeon abstained from voting on this issue due to his primary residence
being located across from the proposed development, and left the Council dais.
Councilman Slater reported Fieldstone is in the process of submitting their application to the
City, which will take four to five months to process, according to staff. This may be a good time
for Council to provide input on what they would like to see in terms of park space at the site.
What will it mean ifthe property is developed with 190 homes proposed? The City is being
asked to change the zoning and the General Plan. It was suggested that an appraisal of the
property be done as it is currently zoned and consideration be given to what should be added to
the City's open space, park space and/or recreational space. The City must make sure the arena
is preserved for the use of the Orange Park Acres residents.
The City Manager commented the City has identified 193 acres of parkland with a population of
125,000 in the Master Plan of Parks. According to state and national standards, there is a
minimum of3 acres per 1,000 of population. By that standard, the City of Orange should have at
least 375 acres of parkland. The City is currently deficient at least 182 acres. The most dranlatic
areas were identified as active sports fields in soccer, baseball, softball and football. The most
severe shortages are in the area oflighted practice fields. There is an estimated need for 27
softball fields, 36 baseball fields, and 44 soccer fields.
Based on the community input, the Master Plan identifies the following priorities for parks and
recreational facilities:
. There be developed additional practice and game fields for soccer, softball, and baseball.
· These facilities and existing facilities be completed to come up to American Disabilities Act
(ADA) standards.
. Develop a site with a community center and gymnasium.
The Master Plan categorized three types of parks:
. Neighborhood park - defined as having daily recreational needs of the residents in the
immediate area. (approximately Y2 mile radius) and should be 4-10 acres.
PAGE 18
CITY COUNCIL MINUTES
June 13, 2000
5. REPORTS FROM COUNCILMEMBERS (Continued)
· Community park - areas of diverse environmental conditions and serves a larger recreational
area (approximately I Y, mile radius) and should be 15-40 acres.
· Special Use Facilities - provided to the community at-large for a wider range of activities to
the surrounding areas, i.e., competitive swimming, skating, performing arts, with no typical
size or radius.
The City Manager explained the project proposal (Sully-Miller site) has not yet been submitted
by Fieldstone. The site is approximately 120 acres. Currently identified at this time is 190
homes; a 3 acre park, a 7 acre equestrian center and community center site (Orange Park Acres
has that facility), and the adjacent 4 acres of open space that may be used for parking and/or a
community center site. There is approximately 20 acres of open space along the creek bed. The
developers have requested staff give some guidance as to what might be acceptable to the City.
Staff has indicated to the developer that land is preferred over fees. If the property were
currently zoned residential, the new Quimby Ordinance would require approximately 3 acres of
a park site. However, the Master Plan of Parks requires 4-10 acres for a neighborhood park to
support the immediate area. The property is currently zoned a resource area, which is under the
category of open space. The property has been a mining site for sand and gravel for many years.
Recently the site has been use for agriculture. The proposed development is for a residential use
which would require a zone change and General Plan amendment. The City's ability to negotiate
an amount of land greater than what would be required under the Quimby Ordinance comes from
the fact that the property requires the zone change and General Plan amendment. The City
Council has a substantial amount of discretion to either approve or deny a zone change and
General Plan amendment that has sufficient mitigation for the impacts the development may
have on the surrounding area.
Mayor Coontz expressed concern with addressing an issue with so little information. The usual
process involves the filing of the application, review by staff, the Design Review Committee, and
Planning Commission. No application has been filed in this case. There may be some remedial
situations with some of the property. Study sessions have worked well in the past for changes to
be made in a development process. The Master Plan of Parks should be a part of a study session.
Mayor Coontz commented that she has said for years that the Master Plan of Parks should
reference the City's trails. A presentation needs to be made on this proposed project. Mayor
Coontz expressed concern with getting ahead of the application process, environmental review
by staff, etc.
Councilman Slater commented there is the potential for a 190 home project and the property has
not yet been zoned. When the developer submits their application, it will consume an immense
amount of staff time. Ifit is not Council's intent to see homes on the property, it is time for
Council to say what they would ultimately like to see with the property. Do we want to welcome
more residents to this part of the City or do we want to improve this part of the City for the
residents we already have?
PAGE 19
CITY COUNCIL MINUTES
June 13, 2000
5. REPORTS FROM COUNCILMEMBERS (Continued)
Councilman Slater further commented maybe some ofthe property should be developed but at
this point there is a potential for only a three acre park site and the equestrian center. If this
property is developed and there are only 3-5 acres of park site, what will this mean in terms of
the entire community, and what are the City's choices ifthis property is developed?
Councilman Alvarez commented he attended one ofthe scoping meetings at Santiago Oaks Park.
The lifestyle of the neighborhoods that surround the property will change. It is important that the
developer understand that Council does have the discretion and that the developer know what
Council feels. What is being proposed to the residents is deficient in park size and does not fill
the needs of the Master Plan of Parks. Residents at the scoping meeting indicated that a
greenbelt plan was in place years ago, which needs to be reviewed. The location of the park is
improper and the park size is too small. There also needs to be a consistency in building in the
City of Orange.
Phil Bettencourt, 110 Newport Center Drive, on behalf of Fieldstone Communities, Inc.,
commented Fieldstone is already involved in an environmental evaluation for three development
alternatives, with a properly scoped evaluation that involves a general plan amendment and a
zone change. During this seven to eight month period, Fieldstone entered into an agreement with
the Orange Park Acres Association, as they wanted to find common ground in the neighborhood
first with a development plan that they could come forward with. Fieldstone is prepared to file a
tentative tract map as well as a supplemental environmental evaluation that could accompany the
Tract Map. This would add to the process that has been underway since October, 1999. Not all
of the property reflects the zoning that has been represented. The site on the north side of the
creek by the Mabury Ranch sector is already zoned R-I-8. The City Council previously
approved a Tentative Tract Map for that property that was supported by the residents at the time.
The seven acre site where the equestrian center is located is on a temporary license agreement,
which is zoned R-I-40. The bulk ofthe site is in the sand and gravel zone.
Mr. Bettencourt continued that the benefits in the Orange Park Acres agreement is that it
involves a single-family detached home program, a three acre park, the set-aside of an additional
seven acres of candidate parkland for an arms length transaction with the City government (if
interested), 20 acres of open space for the river park sector (including a public walkway along the
southern portion of the park) and a master plan recreation trail, a recreation trail along Santiago
Canyon Road, and a linkage of the two trails (River Trail with the north/south sector), the
preservation of nearly 2/3rds of the north side of the creek as open space, and the dedication of7
acres to the Orange Park Community Corporation. Participation in the CEQA process is the best
way to evaluate what Fieldstone is doing. A project will be submitted that Fieldstone believes is
in conformance with the City's existing zoning standards, to put on the table for evaluation. The
City has not lost anything in its ability to have a park transaction with Fieldstone and the
property owner. This property owners and applicant's stance is - Is there a standard being set up
for this applicant that does not apply to other applicants in the City? Fieldstone is prepared to
have its impacts and benefits to the community measured in an open public arena through the
CEQA process.
PAGE 20
CITY COUNCIL MINUTES
June 13, 2000
5.
REPORTS FROM COUNCILMEMBERS (Continued)
Shirley Grindle, 5021 E. Glen Arran, commented that the City should take a proactive stance in
identifying parcels the City should go after to acquire for parkland. No matter what happens to
the property, she does not want to see the equestrian center lost for the use of Orange Park Acres
people or anyone else who has horses in the area. Other concerns with the property are the
greenbelt system and Mabury Ranch. Ms. Grindle suggested the property be appraised under its
current zoning and that Council work with the Trust for Public Lands who are allocating funds to
buy up land on creek and river beds.
Carole Walters, (address on file), expressed concern with the impact that active parks will have
on existing neighborhoods.
Carter James, 5849 E. Valley Forge Drive, President of Orange Junior Soccer Club, commented
on the need to be proactive on the Master Plan of Parks and aggressively go after the sites. The
City needs to make up its shortfall of active and passive park space.
Mark Sandford, (address on file), President of Orange Park Acres (OPA) Association,
commented that they have been working with Fieldstone for almost a year. Fieldstone has done
a lot in trying to satisfy the goals of the community. The City needs to look further for active
parks in locations that will not severely impact residential neighborhoods. OP A Association is in
support of the Fieldstone agreement.
Julia Jones-Ufkes, 20121 E. Clark Street, Orange Park Acres, expressed concerns for water
quality and treatment of water sheds. She is not convinced that the tentative plan adequately
protects the streams. The Santiago Creek needs to be restored and there needs to be ample buffer
zone to protect the creek.
Councilman Slater commented that OUSD is currently doing a Needs Assessment Study that
should be completed in June or July. OUSD has talked about the needs for another school in the
area and have complained that Serrano Heights is not providing a school. It is possible this
property could be a natural for a school site. Councilman Slater stressed that he does not want to
see any development coming to Council until it is known what the schools assessments needs
are, until the property is assessed in light of the Master Plan of Parks, and what the loss of the
development will mean to the City long term. He does not want to see any development coming
to the Council after it has gone through the process or in the future until these questions are
answered. Council was urged to conduct an appraisal of the property as it is currently zoned.
Property can always be land banked and developed down the road as the City is able to save the
money and put it aside for that purpose. Once the property is developed, it is gone.
Mayor Coontz commented a cities/schools coordinating meeting was held yesterday and the
question was asked when was OUSD going to have their Needs Assessment Study completed.
The answer was that they were in Phase I and will go into the Facilities Phase for II.
PAGE 21
CITY COUNCIL MINUTES
June 13, 2000
5. REPORTS FROM COUNCILMEMBERS (Continued)
Mayor Coontz commented that she is not prepared to make a decision at this time. The Council
could also be getting into some legal issues in the way this is being handled and asked, what will
the knowledge of property value achieve? Do we want to know the appraisal of the property to
put it on a bond issue or for the City to buy it?
Councilman Slater indicated no, the City will not know what the property is worth or if it is even
feasible to discuss purchasing it, if we don't have an appraisal. Councilman Slater suggested that
a Study Session be scheduled. At that time, Council could direct that an appraisal be perfornled.
The City cannot discuss purchasing the property if it does not have an appraisal.
Councilman Murphy commented that he is not comfortable on second guessing what the
application submitted will be. He expressed confidence in the process involving input from staff,
the public, Design Review Committee, and Planning Commission. Targeting an individual piece
of property because of a shortage of park space is a dangerous precedent to set and not good
public policy.
Mayor Coontz indicated that she is willing to have a presentation by the developer at a study
session and to have an understanding of the work plan for the new Park, Planning and
Development Commission, but not willing to change the system that has worked very well. As
long as the developer is talking to the community, making changes that are logical, it should be
recognized, because not all of them do that.
MOTION - Slater
SECOND - Alvarez
AYES -Murphy, Slater, Mayor Coontz, Alvarez
ABSENT - Spurgeon
Moved that Council conduct a Study Session on the Sully Miller site as it relates to the Master
Plan of Parks and define what the work plan ofthe Park, Planning and Development
Commission would be.
Mayor pro tern Spurgeon returned to the Council dais at 6:20 p.m.
OFF-AGENDA ITEM
Councilman Alvarez - Request to agendize items for future Council meetings
Councilman Alvarez commented on traffic concerns of residents on Hart Street since the Collins
Avenue bridge closure, and asked if the City Manager's emergency powers could be used to
circumvent the Traffic Commission and have a stop sign placed at the corner of Hart and
Hamilton? The City Attorney explained there must be a factual study or findings that evidences
a dangerous situation or emergency exists and that there is a need to take action.
PAGE 22
CITY COUNCIL MINUTES
June 13, 2000
5. REPORTS FROM COUNCILMEMBERS (Continued)
The Director of Public Works explained there has been a significant increase in traffic volumes
in this area, approximately 3,000 vehicles per day. A significant speed problem has not been
identified. Based upon turning movement counts that have been made, it may be better to
prohibit turns onto Hart Street during peak periods, rather than install stop signs. Stop signs can
increase congestion on the roadway and may create more difficulties. No accidents have
occurred at this location. With the current dislocation due to the diversion of traffic, an
unpredictable situation exists on many ofthe streets in the immediate area. It was suggested that
staff be given an opportunity to gather and analyze data to have a good of base for making a final
decision.
In response to Councilman Alvarez, the Director of Public Works indicated this issue could be
agendized for the June 27, 2000 meeting. If staff is not ready to make a definite recommendation
at that time, a progress report will be provided. Councilman Alvarez requested the City Clerk
agendize this issue for the June 27, 2000 meeting.
********
Councilman Alvarez, as the City's representative on the Orange County Vector Control District,
requested the Red Imported Fire Ant Committee make a presentation at the July 25, 2000.
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS Tape 3882
6.1 Reappoint Doug Westfall and Jonell Schlund to the Orange Public Library Board of
Trustees, terms to expire 6/30/2003. (C2500.I.1)
MOTION -Slater
SECOND -Spurgeon
A YES -Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to approve reappointments.
6.2 Appoint Dwight Nakata to fill the vacancy created by Steven Meadows, citizen
representative, on the Audit Committee, term to expire 0112001. Appoint G. David Piper
as alternate member of the Audit Committee, term to expire 0112001. (ORI800.0.27.17)
MOTION - Alvarez
SECOND - Murphy
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to approve appointments.
PAGE 23
CITY COUNCIL MINUTES
June 13, 2000
6. REPORTS FROM BOARDS, COMMITTEES AND COMMISSIONS (Continued)
6.3 Appoint Mary Ellen Manning to fill the vacancy created by Harry St. George on the
Community Development Block Grant Committee, term to expire 1/2001. (ORI800.0.8.3)
MOTION - Spurgeon
SECOND - Alvarez
AYES -Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to approve appointment.
7.
ADMINISTRATIVE REPORTS
Tape 3925
URGENT ITEM
Termination of Vista Royale security services contract with Patrol One. (A2100.0 AGR-
3279.B)
The City Attorney reported that escrow on the properties closed on Thursday, after the posting of
the agenda. Due to the escrow closure, the services of Patrol One will no longer be needed.
MOTION - Murphy
SECOND - Slater
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved that the need to take action arose after the posting of the agenda and that there is a need to
take immediate action.
MOTION - Murphy
SECOND - Slater
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to approve termination of the contract with Patrol One.
8.
REPORTS FROM CITY MANAGER
Tape 3950
8.1 Presentation of the Third Quarter 1999-00 Budget Report for the period July 1,
1999 through March 31, 2000. (C2500.E.4)
SUMMARY: The Third Quarter Report helps inform the City Council of departmental
performance for the quarter, including progress towards the achievement of departmental goals
and completion of major capital improvement projects, and summarizes the results of the City's
financial operations.
PAGE 24
CITY COUNCIL MINUTES
June 13, 2000
8. REPORTS FROM CITY MANAGER (Continued)
MOTION - Murphy
SECOND - Spurgeon
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to receive and file report.
8.2 Report regarding the County of Orange proposed purchase of the Orange County
Flood Control District property adjacent to the Theo Lacy Jail site to accommodate
additional staff parking. (A2100.0 AGR-1669.1)
Note: Mayor pro tern Spurgeon abstained on this item due to his employment with the County
of Orange.
In response to Councilman Slater, the Director of Public Works indicated the embankment is
wide enough to accommodate additional staff parking as well as the bike trail.
The City Attorney noted for the record this may require an amendment to the MOU. If so, an
amendment will be brought back to Council.
MOTION - Murphy
SECOND - Alvarez
AYES -Murphy, Slater, Mayor Coontz, Alvarez
ABSTAIN-Spurgeon
Moved to support the Sheriffs Department's proposed purchase of the Orange County Flood
Control District property adjacent to the Theo Lacy/Manchester Facility contingent on the
following: 1) The County continues to abide by the terms ofthe Theo Lacy MOU; 2) the
property will be used as a staff only parking lot for a short-term, temporary basis until a long-
term parking solution is available or until the City requires the property for the Metropolitan
extension, whichever comes first; and 3) the County will not inhibit the City's ability to
purchase the property or obtain an easement across the property for the purpose of constructing
the extension of Metropolitan Drive.
9.
LEGAL AFFAIRS
Tape 4018
9.1 ORDINANCE NO. 10-00 (A2500.0 Streets, Closure)
An Ordinance ofthe City Council of the City of Orange amending Section 12.58.015 ofthe
Orange Municipal Code relating to street closures for special events.
MOTION - Mayor Coontz
SECOND - Alvarez
AYES -Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
PAGE 25
CITY COUNCIL MINUTES
June 13,2000
9. LEGAL AFFAIRS (Continued)
Moved that Ordinance NO.1 0-00 be read by title only and same was approved and adopted by
the preceding vote.
9.2 ORDINANCE NO. 11-00 (A2500.0 Park Development Fees)
An Ordinance ofthe City Council ofthe City of Orange amending Chapter 5.18 of Title 5 ofthe
Orange Municipal Code pertaining to requirements for dedication of land, payment of a fee in
lieu thereof, or a combination of both, for park and recreational purposes.
MOTION - Spurgeon
SECOND - Murphy
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved that Ordinance No. 11-00 be read by title only and same was approved and adopted by
the preceding vote.
9.3 ORDINANCE NO. 12-00 (ZI500.0 ZCG-1202-99)
An Ordinance of the City Council of the City of Orange amending Section 17.06.030 of the
Orange Municipal Code and approving the pre-zone classification to R-2-6 of a portion of
property located at 1001 East Lincoln Avenue in the County of Orange.
Pre-Zone Change 1202-99, Applicant: North Orange Christian Church
MOTION - Murphy
SECOND - Slater
A YES -Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved that Ordinance No. 12-00 be read by title only and same was set for second reading by
the preceding vote.
9.4 ORDINANCE NO. 13-00 (ZI500.0 ZCG-1203-99)
An Ordinance of the City Council of the City of Orange approving a zone change request to
modify regulations for Residential Development Areas (DA) 2 and 4 in the Serrano Heights
Specific Plan.
Zone Change 1203-99, Applicant: SunCal Companies
MOTION - Murphy
SECOND - Alvarez
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
PAGE 26
CITY COUNCIL MINUTES
June 13, 2000
9. LEGAL AFFAIRS (Continued)
Moved that Ordinance No. 13-00 be read by title only and same was set for second reading by
the preceding vote.
10. RECESS TO THE MEETING OF THE ORANGE REDEVELOPMENT AGENCY
11. RECESS TO CLOSED SESSION
The City Council recessed at 6:33 p.m. to a Closed Session for the following purposes:
a. Conference with Legal Counsel pursuant to Government Code Section 54956.9(b) - potential
litigation, one case.
b. Conference with Legal Counsel pursuant to Government Code Section 54956.9 - existing
litigation: Vista Royale HOA v. City of Orange, el. aI., OCSC No. 78-02-84
c. Conference with Legal Counsel pursuant to Government Code Section 54957: Public
Employee Discipline/Dismissal/Release.
d. To consider and take possible action upon such other matters as are orally announced by the
City Attorney, City Manager, or City Council prior to such recess unless the motion to recess
indicates any of the matters will not be considered in Closed Session.
7:00 P.M. SESSION
12.
PUBLIC COMMENTS
Tape 4155
The following people spoke in opposition to the removal of bricks in the Plaza:
Carole Walters, (address on file)
Hank Moscolo, 30 Plaza Square
Brenda Asheington, 1459 N. Blake
Joseph Coopey, 1925 E. LaVeta
Bea Herbst, 1435 E. Walnut
Carole Collis, 22 Plaza Square
Furman Roberts
David Black, 335 W. Chapman
Bob Bennyhoff, 10642 Morada Drive, commented relative to the Sully Miller property that an
elementary school is located 500 yards up Cannon Street.
Roger Young, (address on file), commented on the need for restroom facilities and health issues
in the Santa Fe Depot area. Mayor Coontz responded that the City Manager will look into this
Issue.
PAGE 27
CITY COUNCIL MINUTES
June 13, 2000
13.
PUBLIC HEARINGS
Tape 5171
13.1 CITY OF ORANGE, CITY SERVICE FEES (C2500J.1.0.1) (C2500.J.1.0.3)
Time set for a public hearing to consider proposed City Service Fees for the City of Orange
based upon the results of an independent outside fee study performed by DMG Maximus. This
comprehensive user fee update is an analysis of the cost to provide specific city services that are
supported by fees. Also, the Fire Protection Facilities Fee Program was instituted in 1988. The
fee schedule was last modified in 1991. Resolution No. 9295 outlines a new schedule of fees
based upon the construction cost index history is proposed.
Mayor Coontz reported that two types offees are being considered. The City Service Fees
includes development user fees in the Community Development and Public Works Departments.
Fees for Services are fees provided by the Community Services, Police and Fire Departments.
Secondly, the City is considering an update of the Fire Facilities Fees which are developer
impact fees for new development.
The Finance Director reported on the scope, concept and results of the study conducted by DMG
Maximus. This is the first time the City has contracted with an outside firm for an independent
review of user fees. The revised fees have been made a part of the FY 2000-01 budget and will
be reviewed in the year 2001 and every other year thereafter to keep up with fee increases.
Richard Pearl, Vice President ofDMG Maximus, presented a brief overview of the methodology
used for the fee recommendation.
The Fire Chief reported the Fire Facilities Fees were last adjusted in 1991. The proposed fees are
adjusted according to the Engineering News Record - Construction Cost Index. The City
Manager has directed the Fire Department to look at a consultant in the next year to review the
areas of Fire Facilities Fees to ensure the nexus is maintained between the activities in particular
areas in the City and the fees that are being charged.
In response to Councilman Alvarez, the Finance Director clarified that the Master Schedule of
Fees and Charges includes titles and fees that are listed in the Orange Municipal Code.
Mayor Coontz expressed pleasure that the fees for police reports were significantly reduced.
MAYOR COONTZ OPENED THE PUBLIC HEARING. THERE BEING NO SPEAKERS,
MAYOR COONTZ CLOSED THE PUBLIC HEARING.
RESOLUTION NO. 9296
A Resolution of the City Council of the City of Orange amending and revising the Master
Schedule of Fees and Charges as authorized by Orange Municipal Code Chapter 3.10.
PAGE 28
CITY COUNCIL MINUTES
June 13, 2000
13. PUBLIC HEARINGS (Continued)
MOTION - Murphy
SECOND - Slater
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to adopt Resolution No. 9296.
RESOLUTION NO. 9295
A Resolution of the City Council ofthe City of Orange repealing Resolution No. 7840 and
revising the Fire Protection Facilities Fee.
MOTION - Murphy
SECOND - Alvarez
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to adopt Resolution No. 9295.
13.2 CITY OF ORANGE 2000-01 FISCAL YEAR BUDGET AND SEVEN YEAR
CAPITAL IMPROVEMENT PROGRAM (C2500.J.l.l) Tape 6120
Time set for a public hearing to consider adoption of the 2000-01 Fiscal Year City of Orange
Budget and adoption of a limitation on certain appropriations in accordance with Article XIII of
the State Constitution.
Mayor's Introductory Budget Comments
A recent news article quoted a local city manager, not our own, lamenting that the public was not
interested in his city's budget. Apparently only a few people bothered to attend their budget
hearings. I look out on our sparse audience tonight and I take that as a good sign, a sign that the
community has confidence in how the City of Orange utilizes public funds. The City has made
great strides at improving the budget process and documentation. Our budget is now winning
awards for excellence as it's easy to read and understand. For those who don't want to wade
through the full document, the condensed Budget in Brief will again be available within a few
weeks following the adoption of the budget. To the City Council and staff, this budget is a
working document. It contains measurable goals and objectives from each department's annual
work plan. Each quarter, the City Council reviews these work plans and monitors the City's
fiscal status enabling us to respond quickly to changes in the economic environment. Tonight,
we are wrapping up a strong fiscal year and unveiling plans for the new fiscal year. With a
strong economy to bolster our efforts, the City was able to make great strides in FY 1999-00. A
few of the City's accomplishments included:
PAGE 29
CITY COUNCIL MINUTES
June 13, 2000
13. PUBLIC HEARINGS (Continued)
. Adoption of the Master Plan of Parks
. Establishment of Orange Library and Community Services Foundations
. Development of Old Towne Design Standards
. Reconstituted the Design Review Committee
. Acquired the future Rock Creek park site
. Oversight of the 1-5 and SR-55 Freeway projects
. Successfully fought the placement of a second county jail (for now) in our Sphere of
Influence.
We enter the new fiscal year with a balanced General Fund budget, allowing us to use reserves
for important community projects such as the renovation of Taft Library, improvements to
numerous roadways and the City Hall Seismic Retrofit project. The budget is balanced despite
the fact that the City continues to lose property tax dollars to the state each year. Beginning in
1992, the state has taken approximately $2.7 million each year in property taxes. In total, the
City lost nearly $25 million. These takeaways have required the City to be aggressive with its
economic development program to ensure the City's financial strength is maintained now and
into the future.
Looking ahead to the new fiscal year, the City's key goals include:
. Hiring a legislative advocate to provide representation in Sacramento on our funding
opportunities.
. Enhancing the library system including renovating Taft Library by adding a community room
and information technology center.
. Adding a new unit to the Police Department to address the growing and more complex issue
of youth and family public safety.
. Implementing the Master Plan of Parks, with $5 million being allocated to the design and
construction of the Rock Creek Community Park.
Given the limited resources available to the City, preparing an annual budget is always a
challenge because the standards of our community are high; but I believe this budget fulfills
these expectations.
********
The City Manager reported the FY 2000-01 budget totals $151.6 million, which represents a
continuation of the City's efforts to address long time service demands that have been unmet
since the economic downturn of the early to mid 1990's. As a result, the number of
recommended full-time positions has increased to 669 in FY 2000-01. Although the City is not
approaching the peak workforce level of 792 full-time employees of 1990-91, restoring a number
of critical positions enables the City to work smarter and more efficient.
PAGE 30
CITY COUNCIL MINUTES
June 13, 2000
13. PUBLIC HEARINGS (Continued)
A few key budget highlights:
. Balanced Budget
. Use of One-time Revenue
· Establishment of the Capital Project Team
. Park Infrastructure Enhancement
· Enhancements to Library Facilities and Services
· Looking West - Retention of the Diamond Group to assist in the preparation of a land use
concept and economic development strategy for the West Chapman A venue area.
· Looking East - The Irvine Company is proposing to initiate the development of Santiago
Hills II to a planned community.
Capital Improvements: The City is continuing its aggressive Capital Improvement Program
(CIP) with a proposed $36.5 million in projects for FY 2000-01. In addition to the General Fund
contribution, the CIP budget includes funding sources including Redevelopment Agency,
Measure M, Community Development Block Grant, Gas Tax, other transportation related fees,
and developer impact fees. A major focus of the FY 2000-01 budget will be road improvement
projects. The CIP includes 41 new and carryover projects, such as the rehabilitation of eight
roadways, including portions of Taft Avenue, Main Street, Eckhoff Street, Glassell, Hewes and
Newport Avenues, improvements to the Katella Avenue SR-55 interchange, and others.
Revenue Summary: The total revenue estimate for the FY 2000-01 budget totals $129.2
million, which is nearly equal to the total estimated revenue received in FY 1999-00. The budget
projects a 5% increase in sales tax revenue and 3% increase in property tax revenues. Vehicle
license fees are projected to increase 3.5%. Building permit fees for FY 2000-01 are projected to
decrease by approximately 42%, which will result in an overall decrease in license and permit
revenues.
Expenditure Summary: The operating portion of the FY 2000-01 budget totals $102.3 million,
which is a less than 1 % decrease from FY 1999-00.
********
Mayor Coontz commented on the need to improve visual presentations in the Council Chambers.
The City Manager indicated staff has been working and continues to work on this issue.
MAYOR COONTZ OPENED THE PUBLIC HEARING.
Roy Shehbazian, 3808 E. Palm Avenue, expressed gratitude to the Council and stafffor the
proposed budget which supports bikeways. It is hoped that funding can be increased for trails in
general.
MAYOR COONTZ CLOSED THE PUBLIC HEARING.
PAGE 31
CITY COUNCIL MINUTES
June 13, 2000
13. PUBLIC HEARINGS (Continued)
Councilman Slater asked ifthe traffic signals at the corners of Prospect and Palmyra and
Prospect and LaVeta could be removed from the CIP budget (Projects 6069/6141)? Could the
signals be placed back in the CIP budget if it were deemed necessary? Councilman Slater noted
that a prominent citizen in that area that expressed opposition to the signals. This citizen
indicated that staff at the school is also opposed to the signals.
The Director of Public Works responded these locations meet the criteria and are the highest
priority of new locations for installing traffic signals. However, it has been found at other
locations that it is not always a situation where it is the best thing to do. The City would not
move forward on these projects without soliciting community input.
Discussion:
Councilman Alvarez stated that he had requested the development surrounding this area be
notified before the signals became a part of the CIP budget. Also, concerns were expressed from
people at McPherson Magnet School.
Mayor Coontz asked for an explanation ofthe process to elicit community concerns? If the
Council does not proceed with the signals, would the monies go towards other projects on the
list? The Director of Public Works explained a community meeting would be held in the areas
within the first quarter of the coming fiscal year, with a report back to Council indicating the
results of the meeting. At that time, a recommendation would be made either to proceed or defer
the project. There would be a reprioritization ofprojects if this project did not go forward.
Councilman Murphy indicated that he would be voting against Councilman Slater's motion as
there is a review process. He has heard from people in the area who are looking forward to some
type of control at Palmyra and Prospect. This has been requested before the school reopened 3-4
years ago.
Mayor pro tern Spurgeon expressed opposition to the removal of the traffic signals from the CIP
budget, as the monies would could be reallocated for another project.
Councilman Slater commented that he feels from observation that signals sometimes attract more
traffic, as he has gone through this intersection often and has not seen the traffic back up. He
feels there will be a lot of controversy over this issue in the neighborhood.
MOTION - Slater
SECOND - Alvarez
AYES - Slater, Alvarez
NOES - Murphy, Mayor Coontz, Spurgeon
Moved to remove Project 6069 and Project 6141 from the Seven Year Capital Improvement
Program. (MOTION FAILED).
PAGE 32
CITY COUNCIL MINUTES
June 13, 2000
13. PUBLIC HEARINGS (Continued)
RESOLUTION NO. 9276
A Resolution ofthe City Council ofthe City of Orange adopting said City's Budget for the
Fiscal Year 2000-01 and relating to transfers offunds between and within appropriations,
transfers between funds and additional appropriations.
MOTION - Spurgeon
SECOND - Alvarez
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to adopt Resolution No. 9276.
RESOLUTION NO. 9275
A Resolution of the City Council ofthe City of Orange adopting the appropriations limit for the
Fiscal Year 2000-01.
MOTION - Spurgeon
SECOND - Alvarez
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to adopt Resolution No. 9275.
MOTION - Spurgeon
SECOND - Mayor Coontz
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to adopt a finding that the portion of the budget subject to the Gann limit is $42,471,551
and therefore is within the limit.
MOTION - Spurgeon
SECOND - Mayor Coontz
AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez
Moved to approve the Seven Year Capital Improvement Program for the period ofFY 2000-01
to FY 2006-07.
CONVENE TO THE ORANGE REDEVELOPMENT AGENCY AGENDA ITEM ILL
14. PLANNING AND ENVIRONMENT - None
PAGE 33
CITY COUNCIL MINUTES
June 13, 2000
15. ADJOURNMENT
The City Council adjourned at 9:00 p.m. in memory of Former Mayor Jack Hileman to an
Adjourned Regular Joint Meeting with the Planning Commission on Monday, June 26, 2000 at
3:00 p.m. in the Weimer Room for transportation to the Santiago Hills II project site for a tour.
~/l~Jl!;o,-f~
CASSANDRA J. THCART, CMC
CITY CLERK
JOANNE COONTZ
MAYOR
PAGE 34